Document Control Lead F / H

VINCI Construction Grands Projets Hellas S.A.; Ontario; On-site; CAD 80,000 - 100,000; Full time

Job summary

A global construction firm is seeking a Document Control Lead in Pickering, Ontario. This role involves leading a document control team, managing document processes, and ensuring compliance with rigorous safety and quality standards on a major nuclear project.

Benefits

Competitive gross salary

4 vacation weeks & 3 paid sick days

Annual bonuses

Group Health Insurance

Wellness spending account

Monthly public transportation participation

Career development opportunities

Inclusive work environment

Challenging project

Qualifications

• 10 years’ experience in major construction projects as Doc Control manager.
• Experience with document management software and tools.
• Proficiency in relevant software including MS Office and Bluebeam.

Responsibilities

• Develop and manage the document management process.
• Lead the document control team and document control activities.
• Implement and improve document control procedures.

Skills

Document control management

Team management

Communication skills

Project management

Organization skills

Tools

Autodesk Construction Cloud

ProjectWise

Procore

MS Office

Bluebeam

SharePoint

Power BI

Job description

Overview

Document Control Lead F / H at VINCI Construction Grands Projets Hellas S.A. Type of contract: Indefinite duration. Location: Pickering, Ontario, Canada. This role is part of a project for the Pickering Nuclear Generating Station Refurbishment Program.

The project involves designing and building a new deep-water intake in Lake Ontario to improve the plant's cooling system, including a 1.5 km TBM-driven tunnel, two vertical shafts, and an offshore modular intake structure. The project is conducted near an active nuclear site, requiring rigorous safety, planning and coordination standards.

Employer: JANIN ATLAS, a subsidiary of VINCI Construction Grands Projets, part of the VINCI Group, a global leader in construction.

Responsibilities (What You Will Do)

• Develop document management process, lead and manage the document control team, procedures and information management systems in support of the Design and Construction, among other departments.
• Beyond implementing and managing the EDMS, perform hands-on document control activities before managing the document control team.
• Work in close interface with IT head office personnel of JV partners and with EDMS suppliers.
• Manage the implementation of the document management process beyond the EDMS, including participation in EDMS parameterization (workflow, codification, architecture, interfaces with Designer, Client...).
• Implement, update and/or improve Engineering document control procedures to meet internal and external compliance requirements.
• Efficiently manage organizational documentation throughout the documents’ life cycle (Submittals, RFIs, FDCs, Drawings, NCRs…).
• Ensure security, accessibility, and distribution of documents, working within the Document Control team and closely with Quality, Design Managers, Area Disciplines, and Consultants.
• Management of Digital Document Platforms and user access.
• Ensure internal document controls procedures are established and followed; enforce document control requirements and rules for standards.
• Verify files are organized and consistent with naming conventions and project-specific filing structure and document control procedures.
• Distribute electronic and hardcopy documents, submittals, transmittals, and correspondence to defined recipients.
• Compile and maintain control of records and related files to release reports, drawings, and engineering documents to production and other operating departments.
• Examine documents (blueprints, drawings, change orders, specifications) for general completeness and accuracy of data.
• Consult with document originators or relevant personnel to resolve discrepancies with documents.
• Post changes to documents, especially construction drawings.

Qualifications (Your Skills)

• Around 10 years’ experience in major construction projects in the position of Doc Control manager, including process development and team management.
• Preferable experience with document management software such as Autodesk Construction Cloud, ProjectWise, Procore, eBuilder, A-Site, InEight.
• Proficiency in MS Office (Outlook, Word, Excel), Bluebeam, SharePoint and Power BI.
• Excellent organization and communication skills, both oral and written.
• Ability to assume responsibility, interface and communicate effectively with others.
• Project management and administrative skills to plan, organize, coordinate, and control the development and execution of projects, including cost and schedule control.
• Knowledge of structured project management or project development and execution processes.
• Excellent rigor and clarity.

Benefits

• Competitive gross salary
• 4 vacation weeks & 3 emergency / sickness days paid
• Annual bonuses
• Group Health Insurance (premium participation including virtual health care system)
• Wellness spending account
• Monthly public transportation participation
• Career development opportunities
• A cosmopolite and inclusive work environment
• Attractive and challenging project

Additional Details

Location: North America, Canada, Ontario; Pickering. Seniority level: Not Applicable. Employment type: Full-time. Job function: Administrative. Industry: Construction.