Document Control Coordinator

Transportation Investment Corporation; Vancouver; Hybrid; CAD 66,000 - 91,000; Full time

Benefits offered by this job

Vacation

Mentorship & succession planning

Extended health and dental benefits

BC Pension Plan

Hybrid work model

Parental leave top-up

Travel insurance

Transit subsidy

Job summary

Transportation Investment Corporation (TI Corp) is seeking a Senior Document Controller to manage and improve document management systems for major infrastructure projects in British Columbia. The role ensures proper lifecycle control of project information and compliance with policies and privacy laws.

The position reports to the Senior Document Controller and oversees day-to-day document management activities, coordinating with IT and project teams to implement best practices across project

Qualifications

• Certificate in document management and records information management.
• Experience managing documents for major capital projects.
• Familiarity with electronic document management systems.

Responsibilities

• Implement document control policies and procedures per TI Corp guidelines.
• Design systems for document management best practices across the project.
• Coordinate with IT to deploy and maintain document management tools.
• Establish work processes for submittals, documentation, and correspondence.
• Develop detailed work instructions and supervise document management staff.
• Identify issues and recommend improvements.
• Ensure all documents are auditable, accessible, and properly stored.
• Assist in preparation of maintenance and turnover docs.
• Maintain file naming and metadata standards across projects.
• Maintain awareness of ARCS/ORCS and FOI/Privacy acts.

Skills

Document control

Project documentation

Compliance

Education

Certificate in document management/records and information management

Tools

OpenText

SharePoint

Aconex

Job description

The salary range for this position is$66,000 to $91,000. The final offer will be determined based on the successful candidate’s skills, experience, and internal equity considerations. Please note that the offer may fall anywhere within the posted range and is not necessarily at the top end.

About Us:

Transportation Investment Corporation (TI Corp) is a public crown corporation dedicated to delivering major infrastructure projects in British Columbia on behalf of the Ministry of Transportation and Infrastructure. With over $19.5 billion in major infrastructure developments, we are committed to upholding the highest standards of construction oversight.

Why Join Us:

At TI Corp, you’ll be part of a dynamic and innovative team driving transformative infrastructure projects that make a real difference in communities. We pride ourselves on fostering a collaborative and inclusive work culture where your ideas are valued. Enjoy competitive compensation and comprehensive benefits, along with opportunities for professional growth and development. Here, your contributions will not only shape your career but also the future of our infrastructure landscape. Join us and be a part of something impactful!

Overview:

The position reports to the Senior Document Controller and coordinates the development of document management systems and administers the management and disposition of all project information in accordance with established policies, procedures, and best practices.

What We Offer:

• Vacation starts at five weeks and with an additional one day per year of service to a maximum of six weeks.
• TI Corp is dedicated to professionally growing staff and building internal capacity, through mentorship, active succession planning, learning and development financial assistance, and membership dues.
• Extended health and dental benefits plus a $1000 Health Spending Account annually.
• We are part of the BC Public Sector Pension Plan – if you join us from other Public Service or Public Sector organizations who are part of this pension plan, your pension will continue seamlessly.
• Hybrid work arrangement with the ability to work from home one day a week following an orientation period.
• Top-up allowance for maternity and parental leave.
• Free travel insurance for full-time employees.
• Transit subsidy program.

Key Accountabilities:

• Implements document control policies and procedures in line with TI Corp’s guidelines.
• Designs and implements systems to establish document management best practices across the project.
• Coordinates with IT resources to ensure all document management systems and tools are identified, deployed, and maintained.
• Establishes and deploys work processes and procedures related to major project contract submittals, documentation, and correspondence.
• Develops and implements detailed work instructions to support the approved procedures and supervise/guide the day-to-day activities of document management staff.
• Identifies document control issues and recommends further improvements.
• Reviews the accuracy, completeness of contractually required documents and ensures that electronic copies of all documentation are auditable, accessible and stored in the designated document management system.
• Assists in the preparation and issuing of maintenance and turnover documentation.
• Reviews, corrects and maintains file naming and metadata standards and ensures all project staff are following the process.
• Maintains a working knowledge of the BC Public Service ARCS/ORCS system and the Freedom of Information and Protection of Privacy Act.
• Tracks, researches, collates, and prepares documents in response to legal challenges, audits and reviews, and Freedom of Information requests.
• Administers and controls the lifecycle management and disposition of all project recorded information.
• Maintains a current awareness of document handling techniques and adheres to the Document Control Requirements.

Qualifications:

• Certificate in document management/records and information management and considerable experience in a document control role managing documents for major capital projects using electronic document management system software such as OpenText, SharePoint or Aconex or an equivalent combination of education and experience.

Preference may be given to applicants with the following experience:

• Interpreting and applying legislation and policy related to records management (e.g. Information Management Act);
• Interpreting and applying the provincial Freedom of Information and Protection of Privacy Act;
• Using the Administrative Records Classification System (ARCS) and/or the Operational Records Classification System (ORCS) of BC Public Service;
• Using EDMRS – Electronic Database Records Management System (e.g. TRIM).

Additional Requirement:

• You must be legally authorized to work in Canada.
• An offer of employment is conditional upon the completion of an acceptable current criminal record check.

Note:

• Collection Notice: Your personal information is collected from LinkedIn by Transportation Investment Corporation (TI Corp) pursuant to 26(c), 26(e), and 27(1)(a)(i) of the Freedom of Information and Protection of Privacy Act for the purpose of TI Corp recruitment. This includes information you provide through LinkedIn, as well as information about you that is generated by LinkedIn, such as your connections to other TI Corp employees on LinkedIn, how well the skills you have identified on LinkedIn match our job requirements, and what other TI Corp jobs you have applied for on LinkedIn By proceeding, you are authorizing TI Corp to indirectly collect this information. If you have any questions about the collection of your personal information, please contact the Privacy Officer at [e-mail].