Document Controller, Pacific Link (Contract)

Trans Mountain Corporation; Calgary; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Professional development

Career advancement

Job summary

Trans Mountain Corporation is hiring a Document Controller (Contract) at our Calgary Head Office. You will manage project documentation, maintain registers, and ensure accurate distribution in line with established procedures.

Role requires 3+ years in document control, familiarity with OpenText/SharePoint, and strong office skills. In-office, full-time, with potential after-hours support and ongoing process improvement contributions.

Qualifications

• Post-secondary education in Information Management, Business Administration, Records Management, or a related discipline.
• Minimum 3 years of document control, records management, or information management experience.
• Experience supporting engineering, construction, infrastructure, energy, or major project environments is an asset.
• Working knowledge of document management systems and electronic records management practices.
• Experience with OpenText, eDocs, SharePoint, ProjectWise, or similar systems.
• Strong proficiency with Microsoft Office applications.
• Certified Document Controller (CDC) designation is considered an asset.

Responsibilities

• Receive, review, register, distribute, and archive project documentation in accordance with established document control procedures.
• Maintain document registers, transmittals, metadata, and tracking systems to ensure accurate document status and traceability.
• Publish and manage documents within designated document management systems and repositories.
• Verify document completeness, formatting, numbering, revision status, and metadata prior to processing and distribution.
• Support project teams by providing document control guidance and assistance related to document management processes and system requirements.
• Coordinate the receipt, tracking, and turnover of project documentation, ensuring records are complete and accurately maintained.
• Monitor document workflows and follow up with internal stakeholders, contractors, and vendors.
• Maintain document retention, storage, and archival processes.
• Assist with document audits, quality reviews, and reporting activities.
• Generate regular status reports and provide updates on document control activities.
• Troubleshoot document management system issues and collaborate with IT and business stakeholders.
• Contribute to continuous improvement initiatives.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Microsoft Office

Education

Post-secondary education in Information Management or Records Management

Related discipline certificates

Tools

OpenText

eDocs

SharePoint

ProjectWise

Job description

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Document Controller, Pacific Link (Contract)

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary Head Office

Department: Pacific Link

Reports to: Lead, Document Control

Worker Type: Contract

Schedule Type: Full-time

Work Setting: In-office

Trans Mountain is seeking a collaborative, detail-oriented, and values-driven individual to join our team as a Document Controller (Contract). In this role, you will support the effective management of project and operational documentation by ensuring documents are received, processed, tracked, stored, and distributed in accordance with established document control procedures and standards.

Key Responsibilities

• Receive, review, register, distribute, and archive project documentation in accordance with established document control procedures.
• Maintain document registers, transmittals, metadata, and tracking systems to ensure accurate document status and traceability.
• Publish and manage documents within designated document management systems and repositories.
• Verify document completeness, formatting, numbering, revision status, and metadata prior to processing and distribution.
• Support project teams by providing document control guidance and assistance related to document management processes and system requirements.
• Coordinate the receipt, tracking, and turnover of project documentation, ensuring records are complete and accurately maintained.
• Monitor document workflows and follow up with internal stakeholders, contractors, and vendors.
• Maintain document retention, storage, and archival processes.
• Assist with document audits, quality reviews, and reporting activities.
• Generate regular status reports and provide updates on document control activities.
• Troubleshoot document management system issues and collaborate with IT and business stakeholders.
• Contribute to continuous improvement initiatives.

Qualifications and Professional Experience

• Post-secondary education in Information Management, Business Administration, Records Management, or a related discipline.
• Minimum 3 years of document control, records management, or information management experience.
• Experience supporting engineering, construction, infrastructure, energy, or major project environments is considered an asset.
• Working knowledge of document management systems and electronic records management practices.
• Experience with OpenText, eDocs, SharePoint, ProjectWise, or similar systems.
• Strong proficiency with Microsoft Office applications.
• Strong attention to detail and organizational skills.
• Effective verbal and written communication skills.
• Certified Document Controller (CDC) designation is considered an asset.

Working Conditions

• Full-time, contract position based in the Calgary Head Office.
• Primarily in-office work environment.
• Occasional support outside regular business hours may be required.

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

We offer:

• Valuable experience providing opportunity for professional development and career advancement;
• An opportunity to engage with and learn from some of the most talented and experienced people in the business;
• Competitive compensation;
• A place to share a sense of purpose and build relationships;
• Meaningful work that makes a difference;
• An opportunity within the Canadian energy industry.

We value:

• The health, safety and wellness of everyone working in our company;
• Meaningful participation from Indigenous and local communities;
• The commitment and resilience of our people;
• Collaboration and achieving success together.

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.