Document Control Coordinator

Scarborough Transit Connect; Golden Horseshoe; On-site; CAD 50,000 - 90,000; Full time

Job summary

Join a forward-thinking company as a Document Control Coordinator, where you'll play a vital role in maintaining project documentation for an exciting subway extension project. This position offers the chance to work in a dynamic environment, focusing on continuous process improvement and effective document management. You'll collaborate with a dedicated team, ensuring that all project documentation is accurately tracked and maintained using advanced electronic systems. With competitive pay and comprehensive benefits, this role is perfect for those looking to make an impact in the transportation sector. Embrace the opportunity to grow your skills while contributing to a significant infrastructure project in the Toronto area.

Benefits

Competitive Pay

Health and Dental Benefits

RRSP Matching Plans

Learning and Development Opportunities

Health and Safety Focused Environment

Qualifications

• 1-3 years of document control experience in a construction environment.
• Proficient in electronic file management and document metadata maintenance.

Responsibilities

• Maintain project distribution matrix and assist in document control processes.
• Ensure control and access of all project documents throughout their lifecycle.

Skills

Document Control

Electronic File Management

Adobe Acrobat

Bluebeam

Organizational Skills

Communication Skills

Process Improvement

Education

Bachelor's Degree

College Diploma

Tools

Aconex

EDMS Systems

WinZip

Job description

Who We Are:

Scarborough Transit Connect (STC) is a joint venture between Aecon and FCC Canada Ltd. that was selected by Metrolinx to deliver the Scarborough Subway Extension – Stations, Rails and Systems (SSE-SRS) package. The Scarborough Subway Extension will bring the TTC’s Line 2 subway service nearly eight kilometers farther into Scarborough. It will extend from Kennedy Station to Sheppard Avenue and McCowan Road, providing quick and seamless transit for those heading into and out of the downtown core and those travelling within Scarborough. The extension will replace Line 3 (the Scarborough RT), helping to reduce travel times and improve access to jobs, schools, and other key destinations throughout the city.

As part of the Scarborough Transit Connect project, we are looking for a Document Control Coordinator to join our team.

What You Will Do:

• Maintain the project distribution matrix within EDMS (Aconex).
• Identify and escalate processing or other system issues to the Document Control Manager in a timely manner.
• Identify opportunities for continuous process improvement and monitor for new and emerging software solutions.
• Assist in maintenance of reporting system to track all NCR’s, CAR’s, RFI’s, Change Requests, and other documentation deemed critical by the project from start to finish.
• Assist project teams with creating and developing reports in EDMS system (Aconex).
• Assist in the preparation of the end of project report using Aconex.
• Assist in creation/communication/implementation and maintenance and auditing of all required contract submittals using Aconex.
• Assist in maintaining a reporting system to track all RFI’s through the key milestones of their lifecycle using Aconex.
• Ensure the receipt, capture, control, and access of all project documents.
• Allocate project document/drawing numbers as required per guidance of Project Management, Project Agreement, and/or Client requirements.
• Ensure achievement of established turnaround specifications from receipt of requests into document control to completion of processing and distribution.
• Assist the Document Control Manager with post-construction document archival/retention including as per Project Agreement specifications.

Experience You Will Bring:

• Post-secondary education – Bachelor’s Degree or College Diploma preferred, or equivalent experience.
• 1-3 years document control experience in a construction project/site environment.
• Proficient in electronic file management (e.g. Explorer and WinZip).
• Intermediate to advanced knowledge of Portable Document format software such as Adobe Acrobat, Bluebeam.
• Ability to accurately and efficiently setup, create and maintain documentation metadata.
• Ability to interpret and implement process, procedures, workflows, and standards.
• Ability to document work tasks (work instructions).
• Experience working in a site/project team environment with the proven ability to build relationships with immediate and remote team members, clients, etc.
• Excellent written and verbal communication skills.
• Exceptional organizational skills, with a proven ability to meet deadlines in a fast-paced environment.
• Familiar with EDMS systems such as Aconex and/or Unifier.

Why Join Us?

• Competitive pay, comprehensive health and dental benefits, and RRSP matching plans.
• The opportunity to work on one of the most exciting rail projects in Toronto.
• A wide array of learning and development opportunities.
• A work environment focused on health and safety.

STC is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, gender expression, and record of offences.

When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.

We are committed to adhering to the objectives and requirements outlined in the Accessibility for Ontarians with Disabilities Act (AODA) and to meeting the accessibility needs of persons with disabilities in a timely manner through the implementation of the requirements of the AODA and its applicable regulations. If you require accommodation under the AODA during any step of the application process, please email us at [e-mail].