Document Control Analyst

NES Fircroft; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in the oil and gas sector is seeking a Project Closeout Coordinator to manage the lifecycle of records and support document control activities. This role involves ensuring proper classification, storage, retrieval, and archiving of documentation. The ideal candidate will hold a bachelor's degree and have experience in records management within the industry.

Qualifications

• Minimum of 3 years of experience in records management or document control, with oil and gas project experience.
• Strong organizational skills, attention to detail, and ability to work independently and collaboratively.

Responsibilities

• Ensure all project documentation is complete and archived according to company policies.
• Process outgoing and incoming transmittals, ensuring accurate logging and tracking.
• Maintain electronic document and records management systems.

Skills

Proficiency with document management software

Intermediate knowledge of Microsoft Suite

Strong organizational skills

Attention to detail

Education

Bachelor’s degree in Information Management

Bachelor’s degree in Library Science

Bachelor’s degree in related field

Tools

SharePoint

OpenText

Adobe Acrobat

Bluebeam

Job description

Job Title:

Project Closeout Coordinator / Document Control

Contract:

1-year

Start Date:

July 14, 2025

General Summary:

The Project Closeout Coordinator is responsible for managing the lifecycle of records, ensuring proper classification, storage, retrieval, and archiving of both physical and electronic records. This role emphasizes project closeout and records archiving, while also supporting document control activities. The ideal candidate will have experience working on oil and gas projects.

Principal Duties and Accountabilities:

Project Closeout and Records Archiving (70%):

• Ensure all project documentation is complete, accurate, and archived according to company policies and regulatory requirements.
• Classify, code, and archive records in compliance with retention schedules and standards, including both physical and electronic records.
• Prepare and maintain an inventory of archived records, ensuring secure storage and efficient retrieval.
• Ensure all archived records meet legal and regulatory requirements, supporting audits and compliance checks.
• Recommend and implement methods for improving records archiving processes.
• Collaborate with Project Managers, Engineers, Information Governance, and other departments for seamless project closeout and archiving.

Document Control (30%):

• Process outgoing and incoming transmittals, ensuring accurate logging, tracking, and distribution.
• Manage creation, approval, distribution, and revision of documents.
• Assist in retrieving records for access requests, ensuring confidentiality.
• Maintain electronic document and records management systems (EDRMS).
• Monitor quality assurance for controlled documents, including version control and titling.
• Provide training and support on document control procedures.

Qualifications:

• Bachelor’s degree in Information Management, Library Science, or related field.
• Minimum of 3 years of experience in records management or document control, with oil and gas project experience.

Skills:

• Proficiency with document management software such as SharePoint, OpenText, Adobe Acrobat, and Bluebeam.
• Intermediate knowledge of Microsoft Suite (TEAMS, Outlook, Excel).
• Strong organizational skills, attention to detail, and ability to work independently and collaboratively.

Knowledge:

Understanding of information governance principles, records retention schedules, and regulatory compliance.

Note: This job posting is active and the position is available.