District Administrative Assistant (Clerk 3) (Hiring Pool)

Government of Nova Scotia; Town of Kentville; On-site; CAD 1,000 - 2,000; Full time

Job summary

An established industry player in the public sector is seeking a District Administrative Assistant to provide essential administrative support within the Department of Environment and Climate Change. This role involves managing information requests, processing financial transactions, and maintaining both electronic and physical filing systems. The successful candidate will be proficient in office software and possess strong organizational skills. The position offers a unique opportunity to contribute to environmental protection and human health while working in a collaborative and engaging workplace. If you are looking to make a meaningful impact while developing your career, this could be the perfect fit for you.

Benefits

Defined Benefit Pension Plan

Health Insurance

Dental Insurance

Life Insurance

Employee Assistance Programs

Career Development Opportunities

Qualifications

• 4 years of related experience or equivalent training required.
• Proficiency in Microsoft Office and financial transaction processing.

Responsibilities

• Provide administrative support and process various forms and transactions.
• Respond to requests for information and maintain filing systems.

Skills

Email Management

Microsoft Word

Microsoft Excel

Typing Skills

Interpersonal Skills

Organizational Skills

Financial Processing

Education

High School Diploma or Equivalent

Tools

Database Systems

Office Software

Job description

District Administrative Assistant (Clerk 3) (Hiring Pool)

Competition # : 44785

Department: Environment and Climate Change

Location: KENTVILLE, BEDFORD and possible other locations across the province

Type of Employment: Term

Union Status: NSGEU - NSPG

Closing Date: 03-Jan-25 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

Nova Scotia Department of Environment and Climate Change’s role is to protect the environment and human health through regulatory excellence, conservation, partnership, and promotion. To achieve this, we strive to develop legislation, regulations and policies, process notifications, applications, and approvals for regulated activities based on sound scientific knowledge and expertise.

Our goal is to educate, inspect and enforce to ensure compliance with legislation and regulations. We also proactively respond to environmental and human health risks. We work to develop programs and deliver services to enhance protection in these areas.

About Our Opportunity

This position provides principal administrative support for the office. You will provide service, direction, guidance, and information on processes applicable to the Department, to the public and other government agencies. You will be required to process various forms and financial transactions. Several computer applications will be used to enter confidential information, generate documents, and complete financial processes. The office maintains both physical and electronic filing for the multitude of programs under the mandate of the Department.

Primary Accountabilities

Within a typical day, you will:

• Accurately respond to (internal and external) requests for information and assistance.
• Enter complaints and applications into a database system.
• Create, track, file and retrieve information from electronic and physical files.
• Process financial transactions.
• Process incoming and outgoing mail according to departmental policies and procedures.
• Process Environmental Registry and FOIPOP requests within a specified time frame.
• Purchase and maintain office and inspection supplies.
• Ensure office equipment is maintained and provide troubleshooting measures following manufacturers' instructions (e.g., photocopier/fax/printer).

Qualifications and Experience

To be successful within this role, you will have four years of related experience, or an equivalent combination of training and experience may be acceptable. This position will require you to be proficient in email management, Microsoft Word, Excel, and other office software as well as having fast and accurate typing skills and excellent grammar. Previous financial experience, in the areas involving processing invoices for payment and cash reports is required. You will also possess a high degree of personal initiative, demonstrate effective interpersonal and communication skills as well as excellent organizational skills. In addition, you must have the ability to determine priorities with minimal supervision and demonstrate the use of sound judgement and tact in dealing with a variety of situations that require confidentiality.

The following will be considered assets:

• Experience working in a government and/or regulatory setting.
• Knowledge of procedures, rules, acts and regulations applicable to Nova Scotia Environment.
• Experience with STAR/STOR classification system.
• Experience with bank reconciliation, electronic payment systems, etc.
• Familiarity with environmental and legal terminology.

Incumbents should identify specific administrative, information technology, and other skills in their cover letter.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.

Additional Information

Please Note: This hiring pool will be used to create a pool of qualified candidates to fill opportunities (including Permanent and Term) as they arise over the next several months.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies.
• Countless career paths.

Pay Grade: CL 18

Salary Range: $1,684.00- $1,884.17 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [e-mail].