Disputes Admin Assistant – Commercial & Construction

Borden Ladner Gervais LLP; Vancouver; On-site; CAD 48,000 - 59,000; Full time

Job summary

BLG, Canada's Law Firm, is seeking an Administrative Assistant to perform administrative and file management tasks for Lawyers, Paraprofessionals and the Legal Support Team, under supervision or independently.

Responsibilities include scanning, copying, filing, archiving, preparing engagement letters, assisting with billing, Know Your Client procedures and conflict checks, and maintaining client files with accuracy and discretion.

Qualifications

• Legal Administrative Assistant certificate from an accredited program.
• 1–2 years of office experience, preferably in a professional services or law firm environment.
• Strong knowledge of Microsoft Office; iManage experience is an asset.
• Knowledge of Client Management System/CRM is an asset.

Responsibilities

• Perform administrative and file management tasks for Lawyers, Paraprofessionals, Practice Assistants and other support staff.
• Scan, copy, file, archive and manage documents in the document management system (iManage).
• Open new file folders and label accordingly; manage client files and retrievals.
• Assist in billing: pull pre-bills, proofread, edit and finalize invoices; prepare cover letters.
• Support Know Your Client procedures and conflict checks; monitor conflict reports.
• Track time spent on tasks for internal reporting purposes.
• Provide prompt, professional client service and liaise with team members on file management issues.

Skills

Communication skills

Microsoft Office

Attention to detail

Teamwork

Initiative / self-starter

Education

Legal Administrative Assistant certificate

Tools

iManage

Client Relationship Manager

CRM systems

Job description

BLG, Canada's Law Firm, is seeking an Administrative Assistant to perform administrative and file management tasks for Lawyers, Paraprofessionals and the Legal Support Team, under supervision or independently.

Responsibilities include scanning, copying, filing, archiving, preparing engagement letters, assisting with billing, Know Your Client procedures and conflict checks, and maintaining client files with accuracy and discretion.