Director, Planning and Operations

Westfield State University; Toronto; On-site; CAD 130,000 - 152,000; Full time

Job summary

Westfield State University is seeking a Director, Planning and Operations, for the Temerty Faculty of Medicine in Toronto. This leadership role entails overseeing administrative operations and fostering stakeholder relationships to advance the department's academic mission. The ideal candidate will possess strong strategic and operational backgrounds within a university setting, demonstrating a commitment to diversity and inclusion.

Qualifications

• Minimum of seven years of senior leadership experience in operations or finance.
• Experience in higher education or academic hospital settings preferred.
• Advanced proficiency with HR information systems required.

Responsibilities

• Provide leadership and oversight for DFCM administrative functions.
• Manage finance, human resources, and project management across the department.
• Influence stakeholders to support major initiatives.

Skills

Leadership

Strategic Financial Planning

Project Management

Interpersonal Skills

Analytical Skills

Education

University Degree in business administration, finance, or human resources management

Tools

Office 365

Job description

Date Posted: 06/17/2025
Req ID: 43629
Faculty/Division: Temerty Faculty of Medicine
Department: Office of the CAO
Campus: St. George (Downtown Toronto)

Description:

About Us

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your Opportunity

The Department of Family and Community Medicine (DFCM) at Temerty Medicine is the largest academic department of family medicine in the world, and home to the World Health Organization (WHO) Collaborating Centre in Family Medicine and Primary Care. With over 2200 faculty members and hundreds of learners as well as a staff complement of 55, DFCM is a powerhouse department helping to chart the future of primary care, from office-based family practice to emergency medicine, palliative care, care of the elderly, mental health, Indigenous health and more.

As Director, Planning and Operations, you will have a dual reporting relationship to the Office of the CAO, for oversight of administrative planning and operations, and a functional reporting relationship to the Chair, DFCM, for strategic academic and research priorities. You will provide leadership and oversight across the DFCM portfolio through the effective management of all administrative functions, including finance (including operating funds and research accounts), human resources, project management, and space management.

You will navigate and influence a large and diverse group of stakeholders, including faculty members, staff, senior leadership, and external partners, to build consensus and mobilize support for major initiatives. Your record of building and mentoring high-performing teams, and your proven ability to navigate and influence within complex organizational structures will help us advance our priorities and support and promote our academic mission.

Qualifications

• University Degree in business administration, finance and/or human resources management, or an acceptable equivalent combination of education and experience
• Minimum of seven (7) years of progressive, senior leadership experience in operations, finance, or administration working in a University or academic hospital setting
• Demonstrated expertise in strategic financial planning, budgeting, forecasting, and fund management
• Significant people leadership experience, preferably in a unionized environment
• Demonstrated experience leading large, complex projects
• Experience managing and overseeing complex administrative processes
• Experience scoping and managing projects and leading successful change
• Experience in strategic planning, including development and implementation
• Advanced proficiency with Office 365 and demonstrated working knowledge of financial and HR information systems
• Strong leadership and interpersonal skills with a demonstrated ability to build effective working relationships with a wide variety of stakeholders
• Ability to work in a collaborative and collegial manner, with an appreciation for the challenges and opportunities of working within a large, decentralized institution
• Ability to train, coach, and motivate staff to work collaboratively toward the goals of the office
• Superior presentation, oral, and written communications skills
• Demonstrated strategic, analytical, organization and planning skills
• Ability to work independently with a high level of initiative and resourcefulness, including the ability to manage deadlines and prioritize work
• Ability to solve problems in a strategic and tactical manner; strong conflict management skills
• Strong political acuity and sound judgement
• Proven commitment to equity, diversity and inclusivity
  
  

Assets

• Working knowledge of policies and procedures of University of Toronto and their application within the Faculty of Medicine
• Experience and knowledge of higher education processes
• Experience and knowledge of research processes in the Ontario university environment

Closing Date: 07/01/2025, 11:59PM ET
Employee Group: Salaried
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: PM 6 -- Hiring Zone: $130,011 - $151,679 -- Broadband Salary Range: $130,011 - $216,687
Job Category: Administrative / Managerial

.buttontext00b26598368a4abe a{ border: 1px solid transparent; } .buttontext00b26598368a4abe a:focus{ border: 1px dashed #25355a !important; outline: none !important; }

Director, Planning and Operations

Date Posted: 06/17/2025
Req ID: 43629
Faculty/Division: Temerty Faculty of Medicine
Department: Office of the CAO
Campus: St. George (Downtown Toronto)

Description:

About Us

Home to over 40 departments and institutes, the University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your Opportunity

The Department of Family and Community Medicine (DFCM) at Temerty Medicine is the largest academic department of family medicine in the world, and home to the World Health Organization (WHO) Collaborating Centre in Family Medicine and Primary Care. With over 2200 faculty members and hundreds of learners as well as a staff complement of 55, DFCM is a powerhouse department helping to chart the future of primary care, from office-based family practice to emergency medicine, palliative care, care of the elderly, mental health, Indigenous health and more.

As Director, Planning and Operations, you will have a dual reporting relationship to the Office of the CAO, for oversight of administrative planning and operations, and a functional reporting relationship to the Chair, DFCM, for strategic academic and research priorities. You will provide leadership and oversight across the DFCM portfolio through the effective management of all administrative functions, including finance (including operating funds and research accounts), human resources, project management, and space management.

You will navigate and influence a large and diverse group of stakeholders, including faculty members, staff, senior leadership, and external partners, to build consensus and mobilize support for major initiatives. Your record of building and mentoring high-performing teams, and your proven ability to navigate and influence within complex organizational structures will help us advance our priorities and support and promote our academic mission.

Qualifications

• University Degree in business administration, finance and/or human resources management, or an acceptable equivalent combination of education and experience
• Minimum of seven (7) years of progressive, senior leadership experience in operations, finance, or administration working in a University or academic hospital setting
• Demonstrated expertise in strategic financial planning, budgeting, forecasting, and fund management
• Significant people leadership experience, preferably in a unionized environment
• Demonstrated experience leading large, complex projects
• Experience managing and overseeing complex administrative processes
• Experience scoping and managing projects and leading successful change
• Experience in strategic planning, including development and implementation
• Advanced proficiency with Office 365 and demonstrated working knowledge of financial and HR information systems
• Strong leadership and interpersonal skills with a demonstrated ability to build effective working relationships with a wide variety of stakeholders
• Ability to work in a collaborative and collegial manner, with an appreciation for the challenges and opportunities of working within a large, decentralized institution
• Ability to train, coach, and motivate staff to work collaboratively toward the goals of the office
• Superior presentation, oral, and written communications skills
• Demonstrated strategic, analytical, organization and planning skills
• Ability to work independently with a high level of initiative and resourcefulness, including the ability to manage deadlines and prioritize work
• Ability to solve problems in a strategic and tactical manner; strong conflict management skills
• Strong political acuity and sound judgement
• Proven commitment to equity, diversity and inclusivity
  
  

Assets

• CA/CMA/CGA designation
• Working knowledge of policies and procedures of University of Toronto and their application within the Faculty of Medicine
• Experience and knowledge of higher education processes
• Experience and knowledge of research processes in the Ontario university environment

Closing Date: 07/01/2025, 11:59PM ET
Employee Group: Salaried
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: PM 6 -- Hiring Zone: $130,011 - $151,679 -- Broadband Salary Range: $130,011 - $216,687
Job Category: Administrative / Managerial

.buttontext00b26598368a4abe a{ border: 1px solid transparent; } .buttontext00b26598368a4abe a:focus{ border: 1px dashed #25355a !important; outline: none !important; }

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail] .

Job Segment: Operations Manager, Rehabilitation, Family Medicine, Counseling, Emergency Medicine, Operations, Healthcare

Create a job alert and receive personalized job recommendations straight to your inbox.