Director of Operations & Administration

Box, Inc.; Toronto; Hybrid; CAD 50,000 - 58,000; Full time

Benefits offered by this job

Employee benefits coverage

Job summary

Toronto Children’s Chorus in Toronto is seeking a Director of Operations & Administration to oversee day-to-day administrative and operational functions. The role collaborates with the Executive Director and other staff to ensure programs, people, and processes run smoothly.

The ideal candidate has 3–5+ years in operations or nonprofit administration, strong organizational skills, and comfort with financial systems and databases such as TUIO and Airtable.

Qualifications

• 3–5+ years of experience in operations, administration, arts administration, nonprofit management or related field.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Comfortable with financial administration and technology systems.
• Strong written and verbal communication skills.
• Collaborative and solutions-oriented approach.
• Ability to work independently and take initiative.
• Experience with databases, TUIO, Airtable or similar platforms is an asset.

Responsibilities

• Oversee day-to-day administration, calendars, and operational logistics.
• Manage registration, tuition administration and routine chorister/family communications.
• Coordinate financial administration, payments, invoices, budget tracking and financial reporting in collaboration with the Executive Director and Finance Officer.
• Manage TCC’s administrative systems, databases and technology platforms, including TUIO and Airtable.
• Coordinate facilities, supplies, uniforms and office administration.
• Provide operational support for rehearsals, concerts, camps and domestic/international tours.
• Oversee the administrative aspects of music ordering, copyright and licensing.
• Coordinate bursary administration and support the Bursary Committee.
• Provide administrative support to the Board and committees.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Independent work

Initiative

Tech proficiency

Tools

TUIO

Airtable

Job description

26 Delisle Avenue, Toronto ON M4V 1S5 | 416.932.8666 | [e-mail] | torontochildrenschorus.com

Charitable Registration #11925 9406 RR0001

1

Director of Operations & Administration

Toronto Children’s Chorus (TCC)

Full - time | Permanent

Salary: $50,000 – $58,000, commensurate with experience. The TCC also provides employee benefits coverage.

Reports to: Executive Director

About TCC

Toronto Children’s Chorus is a leading youth choral organization serving approximately 300 children and youth through multiple choirs and programs. As we prepare for our 50th Anniversary in 2027/28, we are strengthening our administrative team and systems to support the organization’s continued growth.

The Role

The Director of Operations & Administration is responsible for the day - to - day administrative and operational functioning of TCC. This is a hands - on position for an organized, resourceful person who enjoys keeping many moving pieces on track and making syst ems work better.

Working closely with the Executive Director, Artistic Director, Associate Artistic Director and other staff, the Director ensures TCC’s programs, people and administrative processes are well supported.

Key Responsibilities

• Oversee day - to - day administration, calendars, and operational logistics.
• Manage registration, tuition administration and routine chorister/family communications.
• Coordinate financial administration, payments, invoices, budget tracking and financial reporting in collaboration with the Executive Director and Finance Officer.
• Manage TCC’s administrative systems, databases and technology platforms, including TUIO and Airtable.
• Coordinate facilities, supplies, uniforms and office administration.
• Provide operational support for rehearsals, concerts, camps and domestic/international tours.
• Oversee the administrative aspects of music ordering, copyright and licensing.
• Coordinate bursary administration and support the Bursary Committee.
• Provide administrative support to the Board and committees.

26 Delisle Avenue, Toronto ON M4V 1S5 | 416.932.8666 | [e-mail] | torontochildrenschorus.com

Charitable Registration #11925 9406 RR0001

2

Additional Responsibilities

• Support fundraising initiatives and events in collaboration with the Development Officer and Executive Director.
• Develop and maintain clear documentation, archival, and record - keeping systems to strengthen TCC’s institutional memory and internal knowledge base.

What We’re Looking For

• 3 – 5+ years of experience in operations, administration, arts administration, nonprofit management or a related field.
• Excellent organizational and time - management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Comfortable with financial administration and technology systems.
• Strong written and verbal communication skills.
• A practical, collaborative and solutions - oriented approach.
• Ability to work independently and take initiative.
• Experience with databases, TUIO, Airtable or similar platforms is an asset.
• Experience in a nonprofit or arts organization is an asset.

Working at TCC

This is a primarily in - person position at TCC’s Toronto office, with regular evening and occasional weekend work for rehearsals, concerts, camps and other activities.

TCC is a small, collaborative organization where every team member has an important role in keeping the organization moving. We are looking for someone who is comfortable being hands - on, building systems and contributing to a positive and respectful workpl ace.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

AI Disclosure

AI is not being used to screen, assess, or select applicants.

Diversity and Inclusion

The Toronto Children’s Chorus is committed to diversity and inclusiveness in all its work. We work proactively to be fair and equitable in practice and to build diversity into our teams, creative communities, and programs. The Toronto Children’s Chorus is committed to providing accommodations for people with disabilities in our programs and performances. If you require an accommodation, please let us know and we will work with you to meet your needs.

For additional information, see:

www.torontochildrenschorus.com