Director of Administration and Finance (Hybrid)

Open Arms Resource Centre; Kentville; On-site; CAD 80,000 - 90,000; Full time

Job summary

A charitable organization in Kentville is seeking a Director of Administration and Finance to oversee financial management and administrative operations. The successful candidate will have a bachelor's degree in a relevant field and 5+ years of experience in financial management. This role includes budgeting, financial planning, and HR oversight. The position offers a salary range of $80,000 to $90,000 and includes group health benefits and paid vacation.

Benefits

Group health benefits

4 weeks of paid vacation

Qualifications

• Minimum of 5 years in financial and administrative management, with 3 years in leadership.
• Strong understanding of GAAP or relevant accounting standards.
• Proven experience in budget development and management.

Responsibilities

• Oversee financial management and strategic financial planning.
• Lead the annual budget development process.
• Ensure compliance with financial regulations and standards.

Skills

Financial Accounting

Leadership

Microsoft Excel

Office Administration

QuickBooks

Education

Bachelor's degree in Finance, Accounting, or Business Administration

Master's degree (MBA) or CPA certification

Tools

QuickBooks

Microsoft Excel

Job description

Discover

The Opportunity

Open Arms Resource Center is committed to transforming lives by providing compassionate impactful services to individuals experiencing homelessness.

The Director of Administration and Finance is a member of Open Arms senior leadership team responsible for overseeing the organizations financial and administrative operations. This position is responsible for the strategic planning financial management human resources oversight and general administrative functions of Open Arms.

What youll do

Responsibilities

• Financial Management & Oversight (in conjunction with an external accountant) :

Strategic Financial Planning :

Develop and implement long-range financial plans and strategies that align with the organizations mission and objectives.

Advise the Executive Director on financial implications of proposed strategies.

Budgeting & Forecasting :

Lead the annual budget development process working collaboratively with the Executive Director and senior management team.

Monitor budget performance identify variances and provide regular financial forecasts.

Develop and implement budget control mechanisms to ensure fiscal responsibility.

Financial Reporting & Analysis :

Prepare and present accurate and timely financial statements (e.g. balance sheets income statements cash flow statements) to the Executive Director.

Conduct in-depth financial analysis including trend analysis and cost analysis to inform decision-making.

Ensure compliance with all relevant financial regulations accounting standards (e.g. GAAP IFRS) and funder requirements.

Cash Flow Management :

Manage organizational cash flow investments and banking relationships.

Oversee regular cash deposits.

Grants & Contracts Management :

Oversee financial reporting and compliance for grants and contracts.

Work with program staff to ensure proper allocation and tracking of grant funds.

Audit & Compliance :

Serve as the primary liaison for external audits ensuring a smooth and efficient audit process.

Implement and maintain robust internal controls to safeguard assets and ensure financial integrity.

Administrative Oversight :

Human Resources :

Oversee key HR functions including compensation benefits and compliance with labor laws.

Together with the Director of Operations develop and implement HR policies and procedures.

Vendor Relations :

Serving as the main liaison between the organization and its vendors.

Fostering collaborative and mutually beneficial relationships with vendors.

Facilities Management :

Oversee staff responsible for office facilities and external properties including maintenance leases and tenant issues.

Retail Oversight :

Oversee finances and staff member for retail operations side of the organization.

Legal & Risk Management :

Oversee legal affairs including contracts intellectual property and compliance with relevant laws and regulations.

Identify and mitigate organizational risks including developing and implementing appropriate insurance coverage.

General Administration :

Supervise administrative staff and ensure efficient office operations.

Develop and implement administrative policies and procedures.

Leadership & Collaboration :

Serve as a trusted advisor to the Executive Director on all financial and administrative matters.

Collaborate effectively with the senior management team and staff to achieve organizational goals.

Lead mentor and develop the administrative and facilities management teams.

Foster a culture of accountability transparency and continuous improvement.

What youll need

Qualifications

Education : Bachelors degree in Finance Accounting Business Administration or a related field required. Masters degree (MBA) or professional certification (CPA) highly preferred.

Experience : Minimum of 5 years of progressive experience in financial and administrative management with at least 3 years in a leadership role. Experience in a non-profit setting is an asset.

Knowledge of issues related to poverty homelessness and housing is an asset.

Strong understanding of GAAP or relevant accounting standards.

Proven experience in budget development and management financial reporting and forecasting.

Demonstrated ability to perform financial analysis and develop strategic financial plans.

Solid understanding of HR best practices and labor laws.

Experience with vendor oversight and general administrative management.

Proficiency in financial management software (e.g. QuickBooks Sage) and advanced Excel skills.

Proven leadership and team management abilities with a track record of developing and motivating staff.

Excellent analytical problem-solving and decision-making skills.

Strong organizational skills and attention to detail.

Exceptional written and verbal communication skills with the ability to present complex financial information clearly and concisely to diverse audiences.

Strong interpersonal skills and the ability to build effective relationships with internal and external stakeholders.

High level of integrity discretion and ethical conduct.

Working conditions :

Must have access to a reliable and adequately insured vehicle and a valid drivers license.

Must clear Criminal Record Check Vulnerable Sector Check.

Must be able to work in-person from our office and / or from home on a hybrid basis (schedule to be agreed upon with the successful candidate).

Were looking for

Core Skills

Financial Accounting Leadership Microsoft Excel Office Administration QuickBooks

A little bit about us

Open Arms Resource Centre

Open Arms is a dynamic and growing nonprofit organization whose work is rooted in Christian values. Our mission is to create lasting positive change by addressing the root causes of homelessness and fostering a supportive environment for those in need. Open Arms is committed to treating every individual with dignity and respect recognizing the inherent worth and unique journey of each person.

Are you interested

Work With Us

Compensation & Benefits :

Starting salary range of $80000-$90000 annually

Group health benefits

4 weeks of paid vacation

All applicants must be legally authorized to work in Canada and will be required to submit police record and vulnerable sector checks as a condition of employment.

Required Experience :

Director

Key Skills

Business Development,Anti Money Laundering,Internal Audit,Dynamics,E-Commerce,Administration And Secretarial

Employment Type : Full-Time

Experience : years

Vacancy : 1

Yearly Salary Salary : 80000 - 90000