Digital Evidence Management System Unit Supervisor

Halifax Regional Municipality; Halifax; On-site; CAD 70,000 - 90,000; Full time

Job summary

The Halifax Regional Municipality seeks a Digital Evidence Management System Unit Supervisor to lead a team managing digital evidence for law enforcement. This pivotal role includes ensuring evidence integrity for prosecutions and providing expertise in evidence preparation, compliance with judicial requirements, and continuous improvement in processes. Ideal candidates have a college diploma in related fields and strong leadership abilities, with a commitment to diversity and community reflection.

Qualifications

• Completion of a related college diploma is necessary.
• Experience in leading and developing people.
• Understanding of criminal and non-criminal investigations is essential.

Responsibilities

• Leads a team managing digital evidence within the DEMS.
• Ensures digital evidence meets court admissibility standards.
• Collaborates with HRM IT and law enforcement partners on initiatives.

Skills

Organizational Skills

Problem-solving

Communication

Interpersonal Skills

Time Management

Confidentiality

Education

College diploma in business or office administration, police studies, computer studies, or records management

Tools

Microsoft Office

Versadex Records Management System

Job description

Digital Evidence Management System Unit Supervisor

Job Posting

Halifax Regional Municipality is inviting applications for the permanent position of Digital Evidence Management System Unit Supervisor with Halifax Regional Police.

Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy, and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous / Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.

As the Digital Evidence Management System (DEMS) Unit Supervisor you will perform a pivotal role in the effectiveness and efficiency of investigations and prosecutions, by leading a team responsible for the management and handling of all types of digital evidence within the DEMS. The position will provide subject matter expertise, quality assurance, training, reporting, and oversight regarding the preparation of digital evidence for transfer to external agencies and, where appropriate, ensure it meets evidentiary and admissibility requirements in judicial proceedings.

DUTIES AND RESPONSIBILITIES :

• Leads a team dedicated to the management and handling of all types of digital evidence which is stored within the Digital Evidence Management System (DEMS). The team will receive, organize, review, retain, and redact digital evidence, which is stored within the DEMS. This includes but is not limited to, that produced by body-worn cameras, in-car cameras, 911 audio, open source, social media videos, etc.
• Effectively collaborates and communicates with all levels and departments, and manages people by demonstrating leadership competencies, respecting HRM human resources practices, promoting diversity and a healthy workplace, addressing performance and attendance issues, promoting teamwork and individual development, and maintaining internal communications, all within a positive culture of support and continuous learning.
• In partnership with HRM IT, HRP business leads, and RCMP Halifax Regional Detachment (HRD), you work to ensure the successful implementation and establishment of the DEMS, body-worn camera, and in-car camera initiative within HRP, including the establishment and maintenance of a DEMS license user list. Once implemented, you continue to collaborate with partners regarding the operational, administrative, and training aspects of the initiative.
• Oversees the preparation of digital evidence for transfer to internal partners e.g. Access & Privacy for FOIPOP purposes, and external agencies including the Public Prosecution Service, and Courts, and / or to other external bodies such as the Medical Examiner, the Serious Incident Response Team, or other policing agencies. Ensures in relation to judicial proceedings, that the submitted material meets evidentiary and admissibility requirements.
• Acts as an internal and external point of contact and subject matter expert for all DEMS-related matters, delivers training, completes quality assurance checks, and aids stakeholders to resolve related issues.
• Creates, maintains, and updates operating procedures, standards, training material and schedules, key performance indicators, reporting processes, and business continuity procedures related to the DEMS function, which are clear, consistent, and accessible, and acts as a subject matter expert in the development and maintenance of DEMS-related policies.
• Conducts internal and external environmental scans for best practice and emerging issues that may impact the DEMS function, implements new initiatives and updates processes affected by external factors e.g. legislation, technological updates and developments, etc. to ensure continuous improvement and the reflection of best practice.
• May perform other related duties as assigned.

QUALIFICATIONS :

Education and Experience :

• Successful completion of a college diploma in business or office administration, police studies, computer studies, records management, or a related field.
• Experience and abilities in leading and developing people to create and maintain a positive, supportive, and high-performing work environment
• Experience working in a law enforcement / criminal justice environment with a solid understanding of criminal and non-criminal investigations and prosecutions.
• Equivalent combinations of education and experience may be considered.

Technical / Job Specific Knowledge and Abilities :

• Effective organizational and time management skills, in relation to both self and others, including the ability to work to tight deadlines.
• Problem-solving abilities to address issues which are unique in nature.
• Excellent communication and interpersonal skills to interact with employees across all ranks and divisions, and external stakeholders.
• Willingness and ability to provide testimony in court.
• Ability to handle sensitive information securely and with a high level of confidentiality.
• Willingness and ability to travel for work and / or training purposes using own or municipal modes of transportation.
• Willingness and ability to deliver and participate in voluntary and mandatory training, and the continuous study and understanding of law enforcement industry standards as they relate to the handling and management of digital evidence.
• Willingness and ability to maintain professional memberships and licensing and represent HRP on relevant external professional committees or groups, if required.
• Willingness and ability to undergo an entrance and annual psychological wellness safeguarding check.
• Experience with Microsoft Office software, including Word, Excel, PowerPoint.
• A working knowledge of the Versadex Records Management System (RMS) would be considered an asset
• Valid Class 5 driver's license

Security Clearance Requirements : Before an offer is made the top candidate will be required to complete the background & security clearance process. You will be given a security & background booklet to complete and return to Human Resources. The results of the Background & Security screening are confidential and only a pass or fail result is released to Human Resources. You will be thoroughly investigated to determine your suitability to meet security clearance requirements. Your references and previous employers may be contacted, and family and friends may be contacted and / or visited during this stage.