Digital Disclosure Specialist

Waterloo Regional Police Service; Cambridge; On-site; CAD 60,000 - 80,000; Part time

Job summary

Join the Waterloo Regional Police Service as a Digital Disclosure Specialist, a role dedicated to the preservation and handling of digital evidence for criminal investigations. You'll ensure the accurate preparation and dissemination of records while adhering to confidentiality and legislative compliance. This part-time opportunity offers a competitive hourly rate of CAD 36.00, with diverse responsibilities in a supportive environment, contributing to community safety.

Benefits

Comprehensive benefits coverage

Dynamic, team-focused environment

Employee Assistance Program for fitness and wellness

Qualifications

• Proficiency in reading, writing, communication, and mathematics required.
• Minimum of one year customer service experience.
• Knowledge of judicial system and legal terminology preferred.

Responsibilities

• Responsible for redaction and disclosure of digital evidence.
• Maintain documentation and handle records confidentiality.
• Attend court to testify on accuracy and continuity of digital evidence.

Skills

Communication

Mathematics

Conflict Resolution

Attention to Detail

Education

Two-year community college diploma in records and information management, data quality, or justice administration

Tools

Microsoft Office

Police and justice information systems (DEMS, RMS, CPIC)

Job description

Digital Disclosure Specialist (Permanent Part-Time & Temporary Part-Time)

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Digital Disclosure Specialist (Permanent Part-Time & Temporary Part-Time)

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Join to apply for the Digital Disclosure Specialist (Permanent Part-Time & Temporary Part-Time) role at Waterloo Regional Police Service

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Waterloo Regional Police Service provided pay range

This range is provided by Waterloo Regional Police Service. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$36.00 / hr - CA$36.00 / hr

Direct message the job poster from Waterloo Regional Police Service

Manager Talent Acquisition at Waterloo Regional Police Service

Deadline to Apply : Saturday, June 21, 2025 at 11 : 59 p.m.

Employment Type : Permanent Part-Time, Temporary Part-Time

Base Location : WRPS Headquarters, 200 Maple Grove Road, Cambridge

Shift : Days (Mon-Fri) up to 30 hours / week (hours for part-time employees are not guaranteed)

Number of Positions : 2

Reason for Vacancy : Backfill

2024 Hourly Rate : $36.00

• The Service recently undertook a review and revision of its job evaluation tool. The position of Digital Disclosure Specialist had been previously assigned a tentative salary grade D on the previous salary grid, and accordingly, will be subject to a final review under the revised job evaluation tool, which will result in the position being assigned a new grade on the revised salary grid.

Summary

Responsible for the preservation, handling, redaction, and disclosure of records and digital evidence, including multimedia files, such as audio communications, videos and images, for the purposes of criminal investigations and court disclosure; administers the retention and destruction of records and evidence within the Digital Evidence Management System (DEMS).

You Will :

• Monitor and export requested records and digital evidence, apply redactions, preview for accuracy, and prepare for timely dissemination using police / justice systems.
• Assist members with digital evidence requests.
• Use manual processes for record preparation in urgent situations, following guidelines.
• Disclose records and evidence to the Crown’s office or relevant parties, ensuring proper file naming and secure submission, correcting errors as needed.
• Maintain documentation and reports on digital evidence handling, ensuring confidentiality and chain of custody.
• Liaise with officers on file discrepancies, escalating to the Supervisor if needed, and prepare memos for Court Administration.
• Ensure security, confidentiality, integrity, and compliance with legislation and court orders.
• Query systems (RMS, ICON, CPIC) to check record status for retention or destruction.
• Attend court trials to testify on redaction, accuracy, and continuity of digital evidence.
• Support the development and presentation of training materials for digital evidence handling.
• Act as a subject matter expert, aiding in policy and procedure development.

You Have :

• Proficiency in reading, writing, communication, and mathematics is required, normally acquired through the successful completion of a two (2) year community college diploma in records and information management, data quality, justice administration or a related field. A combination of education and experience may be considered.
• A minimum of one (1) year of relevant customer service experience is required to interact with internal members of all ranks, as well as members of the Crown's office and external agencies.
• One (1) year of relevant experience in legal or justice administration, information management, health care administration, or a related discipline is preferred.
• Knowledge of standardized procedures and processes, proficient keyboarding skills, data entry, file management, and document organization is required.
• Proficiency using Microsoft Office programs, including Word, Excel, PowerPoint, and Outloo,k is required.

You Are :

• Required to have strong conflict resolution skills to resolve discrepancies or issues with requested files.
• Proficient in police and justice information systems (DEMS, RMS, CPIC, SCOPE); prior experience is preferred.
• Knowledgeable of the judicial system, disclosure rules, purging policies, court file handling, legal terminology, and police agencies.
• Able to comprehend and apply legislation, regulations, and procedures, following the Records Retention Schedule and the Municipal Freedom of Information & Protection of Privacy Act.
• Resilient and can regularly handle sensitive or distressing digital evidence (e.g., police incidents involving violence).
• You have a high attention to detail and can identify errors or omissions under time constraints, ensuring high-quality work.
• You have excellent listening skills for redacting audio communications and can retain and recall technical information.
• You possess strong interpersonal skills for collaborative teamwork, problem-solving, and process improvement.
• You have excellent time management and organizational skills, enabling you to prioritize workload and balance competing priorities.

Why join WRPS?

• Comprehensive benefits coverage, including employer-paid Health / Dental and Life Insurance
• Dynamic, team-focused environment supporting the community
• Employee Assistance Program for fitness and wellness

If you’re interested in this position, please apply online by Saturday, June 21, 2025, at 11 : 59 p.m.

Please ensure you provide all supporting information from current and past employment (if applicable) to specify how you meet the requirements for this position in your online profile. You will be assessed based on the information provided in your application.

If you require accommodation in completing the application process or with any portion of the application process or interview, please email the WRPS at [emailprotected] .

Diversity through inclusion – we are an Equal Opportunity Employer.

We thank all applicants; however, only those selected to move forward will be contacted.

Seniority level

Seniority level

Entry level

Employment type

Employment type

Part-time

Job function

Job function

Administrative and Quality Assurance

Law Enforcement, Public Safety, and Government Administration

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Digital Specialist • Cambridge, Region of Waterloo, Canada