Development Officer, Database and Administration

Alliance for Arts and Culture; British Columbia; On-site; Full time

Job summary

A leading arts institution in downtown Vancouver is seeking a Development Officer to manage fundraising databases and support donor programs. The role requires strong data management skills and experience in non-profit fundraising. Join a team committed to equity and community engagement through art.

Qualifications

• 3-5 years of experience in data administration within a non-profit fundraising environment.
• Experience managing fundraising databases and processing tax receipts.

Responsibilities

• Lead administration and governance of the fundraising database.
• Generate reports on revenue and fundraising activities.
• Support annual audits and prepare fundraising-related financial reports.

Skills

Data Management

Communication

Project Management

Interpersonal Skills

Education

University degree in a related field

Tools

Raiser’s Edge

MS Office

Job description

Founded in 1931, the Vancouver Art Gallery is recognized as one of North America's most innovative visual arts institutions. The Gallery's celebrated exhibitions, extensive public programs, and emphasis on advancing scholarship focus on historical and contemporary art from British Columbia and around the world. Special attention is given to Indigenous artists and the Asia Pacific region through the Centre for Global Asias, founded in 2014. The exhibitions explore the impact of images in visual culture, design, and architecture.

The Gallery's new Art of Wellbeing lab promotes community engagement by exploring the role of art in fostering health and wellbeing. Developed with healthcare professionals, researchers, and Indigenous Elders, it creates opportunities for individuals to engage with art to support mental, emotional, and physical health.

The Vancouver Art Gallery is supported by members, donors, corporate funders, foundations, and government agencies, including the City of Vancouver, BC Arts Council, and Canada Council for the Arts.

The Gallery believes creativity is fundamental to an open and engaged world. We are seeking a Development Officer to bring your experience in fundraising to one of Canada's leading arts institutions in downtown Vancouver.

Reporting to the Senior Director of Advancement, the successful candidate will manage the fundraising database (Raiser’s Edge), support administrative functions, ensure data integrity, process tax receipts, generate reports, and support budget tracking. You will collaborate with colleagues across departments to maintain systems, provide reports, and support donor programs.

Responsibilities:

1. Lead administration and governance of the fundraising database, ensuring data accuracy and integrity.
2. Develop and maintain standards for data management, conduct regular integrity checks, and perform system backups.
3. Oversee tax receipting for all donation types, including cash, in-kind, securities, art, sponsorships, and events.
4. Process donations and coordinate donor communications with the Stewardship Officer.
5. Work with Finance and external partners to reconcile fundraising data and manage securities gifts.
6. Generate reports on revenue and fundraising activities for internal teams, Board, and meetings.
7. Support mailouts, solicitations, invitations, and recognition efforts through data analysis and list management.
8. Coordinate interdepartmental list requests to support outreach and prevent duplication.
9. Implement and update database standards and procedures under guidance.
10. Conduct data audits and recommend improvements for system use and reporting.
11. Provide leadership on database usage, data entry, and user support across departments.
12. Liaise with IT and vendors for system updates, troubleshooting, and contracts.
13. Support annual audits and prepare fundraising-related financial reports.
14. Ensure proper gift coding, receipting, and stewardship systems are in place.
15. Embed values of equity, diversity, inclusion, and Indigenous ways of being into daily work.
16. Support the Gallery's branding and identity efforts.

This role contributes to the success of the Development team and the Gallery's strategic goals.

Qualifications:

Candidates should have a University degree in a related field and 3-5 years of experience in data administration within a non-profit fundraising environment. Additional requirements include:

• Experience managing fundraising databases (e.g., Raiser’s Edge, Tessitura), processing tax receipts, and generating reports.
• Understanding of fundraising operations, including direct mail and donor communications.
• Proactive, solutions-oriented approach with a focus on continuous improvement.
• Ability to support staff and volunteers, troubleshoot database issues, and implement solutions.
• Excellent time management, adaptability, and interpersonal skills.
• Proficiency with MS Office and fundraising software.
• Discretion handling confidential information.
• Strong project management and communication skills.

How to Apply:

Send your cover letter and resume by Monday, June 2, 2025, at 5 pm to [e-mail]. Only applicants with Canadian citizenship, permanent residency, or a valid work permit will be considered. We thank all applicants; only those shortlisted will be contacted.

Remuneration:

Salary: Pay Grade 23, Step Range: $32.46 - $38.00 per hour.