Development Assistant

ROME GROUP; Quebec; On-site; CAD 30,000 - 60,000; Part time

Job summary

A leading organization dedicated to empowering young women is seeking a part-time Development Assistant. In this role, you'll support donor relations and event management efforts while ensuring accurate record-keeping and excellent customer service. If you're organized, detail-oriented, and passionate about making a difference, this position offers a flexible schedule and meaningful work.

Benefits

Flexible schedule

Qualifications

• 1-3 years of data entry experience.
• Proficiency in data management and CRM systems.
• Responsible for processing donor gifts and maintaining records.

Responsibilities

• Process gifts, pledges, and payments accurately.
• Build and maintain accurate mailing lists for events.
• Assist with donor relations and reporting.

Skills

Data Entry

Interpersonal Skills

Organizational Skills

Communication Skills

CRM Knowledge

Education

High School diploma or equivalent

Associate’s degree or higher preferred

Tools

Microsoft Office

Google Suite

Raiser’s Edge/NXT

Job description

Overview:

Are you passionate about making a tangible difference in the lives of young women? Do you thrive in a dynamic environment where your organizational skills and keen eye for detail can directly contribute to life-changing educational opportunities?

If so, Marian Middle School is looking for a part-time Development Assistant to support our team, helping us to empower Marian Girls through transformational education.

About the Role
Now celebrating 25 years educating girls for life, Marian Middle School is the only school of its kind in St. Louis, providing 11+ years of transformational education to girls to break the cycle of poverty.

This isn’t just an administrative role; it’s an opportunity to be at the heart of our fundraising efforts. You’ll help us ensure every donor feels valued and appreciated, and build lasting relationships that fuel our mission. If you love optimizing systems, maintaining pristine records, and crafting compelling communications, you’ll excel in this position.

What You’ll Do

Donor Relations & Data Management:

1. Process gifts, pledges, and payments accurately and efficiently (using Raiser’s Edge/NXT).
2. Create, maintain and update donor records, ensuring data integrity and optimizing our database’s potential.
3. Generate impactful donor and campaign reports, providing key insights for proactive outreach and donor re-engagement.
4. Prepare and mail personalized donor acknowledgment letters and other vital communications, ensuring timely and kind responses.
5. Work with our Business Manager to reconcile gifts and batches with accounting.
6. Assist with data collection for grant reporting.

Campaign & Event Support:

• Build and maintain accurate mailing lists for event invitations and direct mail campaigns.
• Register and enter guests & sponsors in the event management system.
• Track and file event and campaign expenses.
• Collaborate closely with our team on to seamlessly execute our annual campaign and dynamic fundraising events.

Operational Excellence:

• Assist our team with the seamless coordination of donor visits, mentoring luncheons, board meetings.
• Maintain an organized inventory of collateral materials.

What Success Looks Like
We aim to provide exceptional customer service to our donors, ensuring every contribution is acknowledged meaningfully, promptly, and accurately. Your commitment to improving systems, record keeping, and analysis helps us ensure a seamless donor experience, ultimately helping us inspire continued generosity and bring back lapsed donors.

If you’re ready to make a significant impact and help us change lives, we encourage you to apply!

Qualifications:

• 1-3 years of data entry experience.
• Excellent accuracy, organization, and time management skills.
• Excellent interpersonal skills for interacting with donors, and Marian parents and students.
• Strong written and verbal communications skills.
• Ability to work independently, and collaboratively.
• Knowledge of, or enthusiasm for, the principles and practices of fundraising.
• Proficiency in data management, CRM systems, Microsoft Office, and Google Suite.
• Ability to attend night and weekend events as needed.
• Event planning and/or fundraising experience in the nonprofit sector a plus.
• High School diploma or equivalent; associate’s degree or higher preferred.
• Experience working with Raisers Edge/NXT is highly preferred.

Work Location:

• In person

License(s)/Certification(s) Required:

• Must possess and maintain a valid driver’s license and be able to navigate St. Louis.

Physical Work Requirements/Work Conditions:

• Constantly operates computers and other office equipment.
• Works in an indoor office environment, spanning 4 floors within a school (no elevator).
• Occasionally required to move materials up to 40 pounds.

Compensation and Benefits:

• $20 to $25 per hour, based on experience.
• Flexible schedule.

Application Instructions:

Please submit a cover letter, resume, and references to Kristin Gumper, Director of Development & Communications, [e-mail].