Deputy City Clerk - City of Sarnia

County of Lambton; Sarnia; On-site; CAD 103,000 - 131,000; Full time

Job summary

The City of Sarnia seeks a detail-oriented Deputy City Clerk for a full-time permanent role in the City Clerk's Office. This position involves extensive administrative and public-facing duties, including managing records, assisting with municipal elections, and providing executive support. Requires three years of higher education and five years of related experience.

Qualifications

• Minimum three (3) post-secondary diploma/degree in relevant fields.
• Five (5) years related experience required.
• AMCTO Professional Accreditation preferred.

Responsibilities

• Support statutory and administrative duties of the City Clerk.
• Manage corporate records management program.
• Assist City Clerk in conducting municipal elections.

Skills

Administration

Human Resource

Inventory Control

Hospitality Management

Architectural

Education

Post-secondary diploma/degree in Public Administration, Business Administration, Political Science, Law

Job description

• Please Note : This position is not with the County of Lambton. It is with our Community Partner the City of Sarnia. Application instructions are included in the posting.

Deputy City Clerk

Requisition ID : 1083

Salary Range : $103266.80 To $130712.40 Annually

The City is seeking a highly organized and detail-oriented Deputy City Clerk to assist in the daily operations of the City Clerks Office. This position involves a wide range of administrative clerical and public-facing duties. The Deputy City Clerk plays a key role in maintaining official municipal records and access requests assisting with elections committee administration and providing executive administrative support to the Office of the City Clerk.

Job Status : Full-time Permanent (35 hours per week)

Division : City Administration

Union : Non-Union

About the City of Sarnia

Located at the mouth of the St. Clair River on the shores of Lake Huron the community of Sarnia is known for its breathtaking waterfront pristine beaches and beautiful parks system. Situated on the American border just a short drive from London Ontario the community boasts a host of recreational opportunities state-of-the-art healthcare a vibrant cultural scene and excellent education paired with a high standard of living and mild climate.

Ranked one of the most affordable medium-sized cities in Ontario Sarnia with its 72000 residents is home to over 1000 acres of parkland and 40 km of trails in addition to 4 golf courses 16 art galleries 6 museums and 3 theatres across the County.

Roles and Responsibilities

• Supporting the statutory and administrative duties of the City Clerk and assumes responsibility for these duties in the absence of the City Clerk.
• Managing and developing corporate records management program and related policies and procedures.
• Assisting in processing requests and issuing decisions related access to information under the Municipal Freedom of Information and Protection of Privacy Act.
• Performing privacy impact assessments for programs and services on an as-needed basis and provides advice and recommendations regarding the collection retention use and disclosure of personal information.
• Participating in preparation of by-laws reports policies procedures and statutory notices.
• Acting in the capacity of Assistant Returning Officer and assisting the City Clerk in conducting municipal elections.
• Assisting City Clerk in preparation of budget estimates and monitoring of current budget.
• Attending meetings of City Council advisory committees and local boards as required.
• Administering oaths and takes affidavits declarations and affirmations in accordance with the Commissioners for Taking Affidavits Act.

Qualifications

• Must have minimum three (3) post-secondary diploma / degree in Public Administration Business Administration Political Science Law or Related Field; and;
• Must have a minimum five (5) years related experience;
• AMCTO Professional Accreditation or completion of relevant AMCTO Education Program preferred;
• Demonstrated working knowledge of the Municipal Act Municipal Freedom of Information and Protection of Privacy Act Municipal Elections Act Vital Statistics Act Marriage Act and other related legislation;
• An acceptable combination of equivalent education and experience may be considered.

Key Skills

Architectural,Hospitality Management,Inventory Control,Administration,Human Resource