Deputy City Clerk

The Corporation of the City of Sarnia; Sarnia; On-site; CAD 60,000 - 85,000; Full time

Job summary

A leading municipal organization is seeking a detail-oriented Deputy City Clerk to assist in daily operations at the City Clerk’s Office. The role includes managing records, supporting elections, and providing administrative support, contributing to the efficient functioning of local governance.

Qualifications

• Minimum three (3) post-secondary diploma/degree in a related field.
• Minimum five (5) years related experience.
• AMCTO Professional Accreditation or relevant education preferred.

Responsibilities

• Support statutory and administrative duties of the City Clerk.
• Manage corporate records management program and related policies.
• Assist in conducting municipal elections.

Skills

Organizational Skills

Attention to Detail

Education

Post-secondary diploma/degree in Public Administration, Business Administration, Political Science, Law

Job description

The City is seeking a highly organized and detail-oriented Deputy City Clerk to assist in the daily operations of the City Clerk’s Office. This position involves a wide range of administrative, clerical, and public-facing duties. The Deputy City Clerk plays a key role in maintaining official municipal records and access requests, assisting with elections, committee administration, and providing executive administrative support to the Office of the City Clerk.

Job Status: Full-time, Permanent (35 hours per week)

Division: City Administration

Department: Clerks

Union: Non-Union

Closing Date: June 18, 2025

About The City Of Sarnia

Located at the mouth of the St. Clair River on the shores of Lake Huron, the community of Sarnia is known for its breathtaking waterfront, pristine beaches and beautiful parks system. Situated on the American border, just a short drive from London, Ontario, the community boasts a host of recreational opportunities, state-of-the-art healthcare, a vibrant cultural scene, and excellent education paired with a high standard of living and mild climate.

Ranked one of the most affordable medium-sized cities in Ontario, Sarnia, with its 72,000 residents, is home to over 1,000 acres of parkland and 40 km of trails in addition to 4 golf courses, 16 art galleries, 6 museums, and 3 theatres across the County.

Roles And Responsibilities

• Supporting the statutory and administrative duties of the City Clerk and assumes responsibility for these duties in the absence of the City Clerk.
• Managing and developing corporate records management program and related policies and procedures.
• Assisting in processing requests and issuing decisions related access to information under the Municipal Freedom of Information and Protection of Privacy Act.
• Performing privacy impact assessments for programs and services on an as-needed basis, and provides advice and recommendations regarding the collection, retention, use and disclosure of personal information.
• Participating in preparation of by-laws, reports, policies, procedures, and statutory notices.
• Acting in the capacity of Assistant Returning Officer and assisting the City Clerk in conducting municipal elections.
• Assisting City Clerk in preparation of budget estimates and monitoring of current budget.
• Attending meetings of City Council, advisory committees, and local boards, as required.
• Administering oaths and takes affidavits, declarations and affirmations in accordance with the Commissioners for Taking Affidavits Act.
  
  

Qualifications

• Must have minimum three (3) post-secondary diploma/degree in Public Administration, Business Administration, Political Science, Law, or Related Field; and;
• Must have a minimum five (5) years related experience;
• AMCTO Professional Accreditation or completion of relevant AMCTO Education Program, preferred;
• Demonstrated working knowledge of the Municipal Act, Municipal Freedom of Information and Protection of Privacy Act, Municipal Elections Act, Vital Statistics Act, Marriage Act, and other related legislation;
• An acceptable combination of equivalent education and experience may be considered.