Deputy City Clerk

City of Red Deer; Red Deer; On-site; CAD 96,000 - 120,000; Full time

Job summary

The City of Red Deer is seeking a Deputy City Clerk to support the City Clerk and the Legislative Services area. This Regular Full-time role ensures operations during absences and helps govern Council, Council Committees, and quasi-judicial tribunals.

Responsibilities include preparing agendas, minutes, bylaws, and managing corporate records, while acting as Access and Privacy liaison. Requires degree and 5+ years’ legislative experience; MGA knowledge is essential.

Qualifications

• Bachelor-level degree in Business/Public Administration, Law or related discipline.
• Five (5) years or more of progressively responsible experience in a Legislative environment.
• Experience clerking Council meetings is an asset.

Responsibilities

• Provide Legislative and Governance Support for Council and Committee governance activities.
• Interpret and apply Municipal Legislation, MGA, FOIP, and related bylaws and policies.
• Coordinate Council and Committee Meetings; prepare agendas, minutes, reports and materials.

Skills

Legislative research

Governance guidance

Parliamentary procedure

Communication

Interpersonal skills

Time management

Analytical thinking

Education

Related degree

Municipal admin studies

Local authority certificates

Job description

Job Description

About Red Deer

Red Deer sits at the heart of Central Alberta along the QEII corridor, perfectly positioned between Calgary and Edmonton. With more than 100,000 residents and a regional reach of over 300,000, it’s a growing hub for business, services, and opportunity.

Here, big-city amenities meet small-city ease. Enjoy abundant parks and trails, vibrant arts and culture, excellent recreation and education, and a strong sense of community.

With easy access to lakes, outdoor adventures, and the mountains, plus a thriving economy and high quality of life, Red Deer is an inviting place to live, work, and grow.

About The City Of Red Deer Municipal Government

The City of Red Deer is a dynamic municipal organization with a $480M operating budget, a $60M capital program, and a workforce of nearly 1,700 employees. It is focused on growing with purpose by attracting talented, community-minded people who want to make a difference.

Guided by the vision “Our City, One Voice,” Red Deer is building a thriving, inclusive, and connected community, with priorities centered on a vibrant economy, community wellbeing, and strong engagement.

At its core, the City values its people, embracing diverse perspectives and fostering a culture of collaboration, innovation, and shared success.

The Opportunity

The City of Red Deer is currently recruiting for a Deputy City Clerk to fill a Regular (permanent) Full-time position. The Deputy City Clerk will assist the City Clerk in all activities of the Legislative Services area. This position ensures operational aspects of Legislative Services are fulfilled during the absence of the City Clerk.

The Deputy City Clerk is responsible for supporting open and transparent local government through the administration of sound systems and practices, and helps support the governance activities of Council, Council Committees, and quasi-judicial tribunals.

This position ensures that decision-makers have required information to make decision and record those decisions so the organization can process the decisions. This position performs the role of Deputy Enumerator and Deputy Returning Officer.

Top Key Responsibilities

• Provide Legislative and Governance Support - Support Council and Committee governance activities. Ensure meetings, decisions, and processes comply with legislative requirements.
• Interpret and Apply Municipal Legislation - Provide expert guidance on the Municipal Government Act (MGA), Access and Privacy Legislation, Council Procedure Bylaws, and other applicable legislation. Offer procedural advice to Council, administration, and the public.
• Coordinate Council and Committee Meetings - Prepare agendas, minutes, reports, and meeting materials. Clerk Council and Committee meetings and ensure procedural compliance.
• Draft and Manage Municipal Bylaws and Policies - Prepare, review, amend, and consolidate bylaws, policies, procedures, and resolutions. Maintain accuracy and consistency in legislative documents.
• Manage Corporate Records and Information Governance - Oversee corporate records, meeting minutes, bylaws, and decision letters. Act as Access and Privacy liaison and facilitate public access to municipal records.
• Supervise and Develop Legislative Services Staff - Directly supervise Legislative Services employees. Provide coaching, mentoring, performance management, training, and succession planning.
• Act as Deputy to the City Clerk - Assume City Clerk responsibilities during absences. Support departmental operations, strategic initiatives, and corporate governance functions.
• Lead Special Governance Projects and Support Elections Activities - Support municipal elections, by-elections, census activities, and committee administration. Perform Deputy Returning Officer and Deputy Enumerator duties when required.
• Manage Corporate and Committee Operations - Oversee complex committees such as Audit and Policing Committees. Facilitate communication of Council decisions and ensure follow-through on governance processes.
• Drive Continuous Improvement and Best Practices - Research municipal trends, governance best practices, and legislative developments. Recommend process improvements, technology enhancements, and service delivery efficiencies.

As Our Preferred Candidate, You Will Have

• Degree in related field such as Business or Public Administration, Law or related discipline
• Post-secondary studies in Municipal Government Administration preferred
• Additional education such as National Advanced Certificate in Local Authority Administration, Local Government Certificate, Assessment Review Board Clerk Certification or Subdivision and Development Appeal board Certification would be an asset
• Five (5) years or more of progressively responsible experience in a Legislative environment
• Experience clerking Council meetings considered an asset
• Experience working in a public-sector environment with unionized and non-unionized employees considered an asset

Competencies

In addition to the 9 Core Competencies – the following are specific to this position:

• Ability to research, interpret and provide advice and guidance on a variety of legislative and administrative matters relating to areas of responsibility
• Thorough Knowledge of various provincial acts including: Municipal Government Act, Local Authorities Election Act, Freedom of Information and Protection of Privacy Act Strong Political Acumen
• Thorough knowledge of the organization and functions of municipal government, including knowledge of City bylaws and policies
• Demonstrate a high degree of accuracy when performing duties Demonstrate interpersonal skills to effectively interact with internal and external stakeholders as senior levels of the organization
• Strong organizational and time management skills Demonstrate high degree of communication skills: verbal written and listening
• Ability to operate within a politically sensitive environment and deal with sensitive and confidential issues
• Knowledge of parliamentary procedure
• Thorough understanding in and use of technology in a municipal environment

Affiliation: Exempt

Status: Regular Full-time

Remuneration: $48.85 to $61.07 ($95,623 to $119,544 per annum).

Hours of Work: 75 hours biweekly; Monday to Friday, will be required to work non-regular business hours, sometimes with little notice. Can include Council meetings (late evenings), Special meetings as required and Evening Committee meetings.

The City of Red Deer does not permit the use of unauthorized internet resources or Artificial Intelligence (AI) tools (for example, Copilot, ChatGPT or any other form of AI) during interviews or any supervised or timed assessments. Any violation may be investigated and result in serious consequences, including the rejection of your application.

We thank you for your application. Only those selected for an interview will be contacted.

About Us

We are a municipal government, eager to meet tomorrow's challenges. Our employees are the cornerstone of our organization. We are always seeking creative and skilled individuals with the ability and desire to lead in our dynamic workplace. Each of our employees brings diverse experiences and perspectives, as well as unique skills and talents to the job. Our diverse employee base ensures an environment where individual, team, and organizational successes are embraced and celebrated. We strive to ensure a supportive and respectful work environment for all. Employees are treated fairly and have equal opportunity within the organization to thrive and attain their highest potential. We welcome your application and look forward to discussing how The City of Red Deer can become your next career choice.