Legislative Advisor - TERM

Red Deer; Red Deer; On-site; CAD 51,000 - 54,000; Full time

Job summary

The City of Red Deer is seeking a Legislative Advisor to ensure compliance with legislation, bylaws, and policies for Council and Committee meetings. You will manage agendas, produce minutes, and provide procedural advice in a fast-paced, politically sensitive environment.

This role collaborates with elected officials, the Mayor’s Office, and senior management, requiring strong communication, organization, and confidentiality. Familiarity with parliamentary procedures and MGA is essential.

Qualifications

• Five years of experience with meeting management processes (agenda preparation, minutes preparation and procedural advice).
• Knowledge of Municipal Government Act, bylaws and political systems.
• Excellent organizational and communications skills (verbal and written).
• Ability to read and understand governing legislation (e.g., M.G.A., Access to Information Act).
• Ability to maintain confidentiality with highly sensitive information.

Responsibilities

• Agenda Management for Council & Committee Meetings: prepare agendas, publish on website, coordinate deadlines and confidential items.
• Meeting Support & Facilitation: advise on MGA, bylaws and procedures; draft motions; record proceedings.
• General Meeting Logistics & Administrative Support: manage venue bookings, notifications, reports, advertising for bylaws.
• Minute Production: prepare accurate, legislatively compliant minutes and publish.
• Emergency Operations Centre Support: assist during municipal emergencies.

Skills

Meeting management

Parliamentary procedures

Communication skills

Organizational skills

Interpersonal skills

Confidentiality

Independent work

Education

2-year diploma in Office Administration or equivalent

National Advanced Certificate in Local Authority Administration

ATIA training

Tools

Microsoft Office

Job description

About Red Deer

Red Deer sits at the heart of Central Alberta along the QEII corridor, perfectly positioned between Calgary and Edmonton. With more than 100,000 residents and a regional reach of over 300,000, it’s a growing hub for business, services, and opportunity.

Here, big-city amenities meet small-city ease. Enjoy abundant parks and trails, vibrant arts and culture, excellent recreation and education, and a strong sense of community.

With easy access to lakes, outdoor adventures, and the mountains, plus a thriving economy and high quality of life, Red Deer is an inviting place to live, work, and grow.

About The City of Red Deer Municipal Government

The City of Red Deer is a dynamic municipal organization with a $480M operating budget, a $60M capital program, and a workforce of nearly 1,700 employees. It is focused on growing with purpose by attracting talented, community-minded people who want to make a difference.

Guided by the vision “Our City, One Voice,” Red Deer is building a thriving, inclusive, and connected community, with priorities centered on a vibrant economy, community wellbeing, and strong engagement.

At its core, the City values its people, embracing diverse perspectives and fostering a culture of collaboration, innovation, and shared success.

The Opportunity:

The City of Red Deer is currently recruiting a Legislative Advisor to fill a Term full-time position. The Legislative Advisor has a lead role in ensuring that the Municipality is meeting all statutory obligations set out in legislation, particularly as it related to Council and Council Committee meetings. The Legislative Advisor will provide expert advice and support on legislative matters ensuring compliance with relevant legislation, bylaws and policies.

This position requires an individual adept at communicating and adapting to change in a fast paced, politically sensitive environment. The Legislative Advisor works closely with elected officials, the Office of the Mayor, City Manager, Senior Management and Committee Members (which include members of the public and agency representatives). This position manages and is responsible for agenda development, minutes, resolutions, inquiries, information, and procedural advice relating to Council and Committee Meetings. The Legislative Advisor has a high level of initiative, deals with multiple tasks, is highly detail oriented, demonstrates excellent interpersonal skills, can manage competing priorities, demonstrates problem solving skills, consistently completes error free work and has the ability to continuously meet strict deadlines.

Top Key Responsibilities:

• Agenda Management for Council & Committee Meetings - Coordinate and set deadlines for agenda submissions. Prepare, review, and finalize agendas, ensuring accuracy in formatting, recommendations, grammar, and legislative compliance. Identify and secure confidential items, including applying relevant ATIA sections. Facilitate agenda review processes and meetings. Publish agendas to the City website and distribute updates as required. Coordinate scheduling with meeting attendees. Provide procedural advice related to resolutions and meeting requirements.
• Meeting Support & Facilitation - Attend meetings to provide guidance on the Municipal Government Act, bylaws, policies, and procedures. Draft clear and enforceable motions for Chairs and Members. Record proceedings and manage meeting room needs. Ensure participant safety, comfort, and a positive environment. Provide general support to Council, Committees, and Members.
• General Meeting Logistics & Administrative Support - Manage meeting logistics, including venue bookings, technology setup, and food/security arrangements. Issue meeting notifications and distribute correspondence. Prepare decision letters, departmental reports, and required advertising for bylaws and Committees. Track attendance and support the scheduling of annual meeting calendars. Develop training materials and templates for presenters. Support recognition events such as volunteer appreciation initiatives. Liaise with IT and departments to ensure effective use of technology.
• Minute Production - Prepare accurate, legislatively compliant meeting minutes. Circulate and publish minutes on the City website.
• General Legislative & Administrative Duties - Conduct research and analysis for departmental leadership. Develop and deliver training on governance and meeting management. Prepare and present information on Council/Committee procedures. Organize member orientations. Maintain strong relationships with departments to support agenda processes. Manage records, including bylaw consolidation and filing into corporate records.
• Emergency Operations Centre Support - Provide support to the Emergency Operations Centre during municipal emergencies.

As our preferred candidate, you will have:

• 2-year diploma in Office Administration, Business Administration or equivalent field.

• Additional education such as National Advanced Certificate in Local Authority Administration or ATIA training would be an asset

• Standard First Aid, CPR Level C and AED certification would be an asset

• Five years of experience with meeting management processes (agenda preparation, minutes preparation and procedural advice (including application of “Robert’s Rules of Order – Newly Revised”)). An equivalent combination of education and experience will be considered.

• Knowledge of procedures, policies, bylaws, Municipal Government Act and political systems

• Exceptional organizational and communications skills (verbal and written)

• High level of interpersonal skills, tact and diplomacy to interact with a variety of internal and external customers

• Knowledge of parliamentary procedures

• Ability to read and understand various governing legislation (ie. Municipal Government Act, Access to Information Act and bylaws)

• Advanced computer skills including Microsoft Office Suite

• Ability to perform duties with minimum supervision and high degree of accuracy

• Calmly and effectively respond to inquiries, conflict and/or emotional situations

• Ability to complete detailed tasks with a high degree of accuracy and efficiency while dealing with competing priorities and interruptions

• Demonstrated ability to manage all tasks and meet deadlines

• Ability to strictly maintain the confidentiality of highly sensitive information

• Ability to communicate effectively and courteously with elected officials, senior management, staff, volunteers and general public

• Ability to work independently using initiative to prioritize responsibilities and workload efficiently

• Ability to accurately select pertinent statements from discussions to develop minutes, resolutions and correspondence

• Ability to recognize and understand team goals

• Required to travel within Central Alberta to attend Committee Meetings

Affiliation:

Canadian Union of Public Employees, Local 417

Remuneration:

$36.69 to $38.84 per hour

Hours of Work:

75 hours biweekly; Monday to Friday; will be required to work non-regular business hours, sometimes with little notice. Will include Council meetings (late evenings), Special meetings as required and Evening Committee meetings.

Additional Information:

The term of this position is anticipated to end on December 10, 2027.

The City of Red Deer does not permit the use of unauthorized internet resources or Artificial Intelligence (AI) tools (for example, Copilot, ChatGPT or any other form of AI) during interviews or any supervised or timed assessments. Any violation may be investigated and result in serious consequences, including the rejection of your application.

We thank you for your application. Only those selected for an interview will be contacted.