Department Second Admin & Systems-FT

Sobeys; Middle Ohio; Hybrid; CAD 23,000 - 30,000; Full time

Benefits offered by this job

Health benefits

Hybrid work model

Tuition assistance

Employee discount

Career development

Paid vacation

Wellness programs

Job summary

Sobeys Shelburne is hiring for an Administration Clerk in our Human Resources and File Maintenance teams. You will support payroll, benefits, and onboarding while ensuring accurate records and store operations.

The role requires basic math, proficiency in Microsoft Office, and the ability to work in a fast-paced environment. A hybrid work arrangement is available with in-office presence multiple days per week.

Qualifications

• Basic mathematical skills required.
• Proficient in Microsoft Office Suite.
• Strong verbal and written communication abilities.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Provide customers with friendly and professional service across clerical areas.
• Perform payroll and benefits functions and maintain records.
• Assist with onboarding of new employees and HR processes.
• Maintain file maintenance updates and store signage accuracy.
• Process receiving, inventory, and administrative duties as required.

Skills

Basic math

Microsoft Office

Communication skills

Independent worker

Education

High School Diploma

Tools

Kronos

SAP

Job description

Requisition ID: 196496

Career Group: Store Careers

Job Category: Retail - Systems and Admin

Travel Requirements: 0 - 10%

Job Type: Full-Time

Country: Canada (CA)

Province: Nova Scotia

City: Shelburne

Embark on a rewarding career with Sobeys Inc., celebrated among Canada’s Top 100 employers, where your talents contribute to our commitment to excellence and community impact.

Our family of 128,000 employees and franchise affiliates share a collective passion for delivering exceptional shopping experiences and amazing food to all our customers. Our mission is to nurture the things that make life better – great experiences, families, communities, and our employees. We are a family nurturing families.

A proudly Canadian company, we started in a small town in Nova Scotia but we are now in communities of all sizes across this great country. With over 1,600 stores in all 10 provinces, you may know us as Sobeys, Safeway, IGA, Foodland, FreshCo, Thrifty Foods, Lawtons Drug Stores or another of our great banners but we are all one extended family.

Ready to Make an impact?

Provide customers with friendly and professional service. Executes the required duties for all areas of the Administration Department by cross‑training in as many areas as possible to allow for flexibility within the department. Areas of cross‑training may include; Human Resources, clerical, store expenses, receiving, file maintenance, fresh inventory, and store audit processes. Execute duties with care and accuracy at all times. Actively contributes to an environment of employee and customer engagement.

Here’s Where You’ll Be Focusing

Human Resources‑ Clerical

• Perform payroll and benefit functions
• Maintain Work Force Management records
• Assist with new hire process
• Assist with on‑boarding of new employees
• Conduct food safety audits
• Conduct OH&S inspections
• Perform administrative duties while overseeing occupational and non‑occupational disability clams

File Maintenance

• Provide customer service to meet customer needs
• Prepare weekly/ monthly file maintenance updates
• Perform head office maintenance requests
• Maintain store signage, pricing, accuracy and product integrity
• Adhere to and implement all applicable company standards
• Provide store reports to departments as instructed by the Manager/ Administrator
• Perform clerical/ administrative functions as required

Receiving

• Maintain and control receiving area
• Maintain safety and security policies
• Process incoming and out-going inventory
• Maintain external vendor relations
• Manage reclamation process

Inventory

• Complete and record inventory count process for Fresh Departments
• Other inventory functions assigned by the Administration Manager

Administration

• Maintain SMART standards
• All other administrative duties as required

What You Have To Offer

• Basic mathematical skills
• Ability to work independently in a fast paced environment
• Proficient use of Microsoft Office Suite
• Above average communication skills (both oral and written
• Working knowledge of Kronos and SAP software
• High School Diploma
• Minimum of three months experience

At Sobeys we require our teammates to have the ability to adhere to a hybrid work model that requires your presence at one of our office locations at least three days per week. This requirement is integral to our commitment to team collaboration and the overall success of our office culture.

We offer a comprehensive Total Rewards package, which varies by role and designed to help our teammates to live better – physically, financially and emotionally.

The salary range for this position is $17.00 - $21.80.

• Competitive Benefits Package, tailored to meet your needs, including health and dental coverage, life, short- and long-term disability insurance.
• Access to Virtual Health Care Platform and Employee and Family Assistance Program.
• A Retirement and Savings Plan that provides you with the opportunity to build and add value to your savings.
• A 10% in-store discount at our participating banners and access to a wide range of other discount programs, making your purchases more affordable.
• Learning and Development Resources to fuel your professional growth.
• Parental leave top-up
• Paid Vacation and Days-off

We are committed to accommodating applicants with disabilities throughout the hiring process and will work with applicants requesting accommodation at any stage of this process.

We may use Artificial Intelligence (AI) tools to support efficiencies in the candidate screening, assessment, and recruitment processes. These AI tools do not make hiring decisions on behalf of the Company, these decisions are made by our Hiring Teams.

Please note: Successful candidates will be required to provide documentation to prove their legal ability to work in the position during the onboarding process. Documentation will be assessed by the employer prior to commencement of work.