Delivery & Integration Coordinator

Trillium Rail Partners; Mississauga; On-site; CAD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive Salary

Medical, dental, and vision insurance

Employer Matching Retirement Program

Life insurance

Job summary

Trillium Rail Partners seeks a Delivery & Integration Coordinator to support governance across Working Groups and manage submittal delivery. You will maintain governance registers, track actions, and aid in reporting to leadership.

Strong organizational skills and MS Office proficiency are required; PowerBI/SQL is a plus. You will participate in governance oversight, ensuring decisions and actions are clearly recorded and escalations are handled per process.

Qualifications

• Strong organizational and coordination skills with ability to manage multiple tasks.
• Proficiency in Microsoft Office (Excel, Teams, Word, PowerPoint).
• Proficiency in PowerBI and SQL is considered an asset.
• Strong attention to detail and interest in structured processes or governance frameworks.
• Ability to collaborate with team members and communicate clearly.

Responsibilities

• Attend assigned Working Group meetings to monitor adherence to the governance framework.
• Coordinate with Working Group Co-Chairs to ensure governance requirements are met and minutes circulated.
• Ensure discussions produce documented decisions, actions, and defined outcomes.
• Identify gaps in governance documentation and coordinate with leadership to resolve them.
• Maintain centralized governance trackers (Action Registers, Decision Logs, Escalation Register).
• Monitor Working Group Action Registers to ensure progress toward closure.
• Support preparation of governance reports for leadership visibility into issues and risks.
• Identify escalation needs and coordinate with senior staff when needed.
• Maintain Master Package List and Submittal Tracker for milestone readiness.
• Track submission status and review outcomes for Works Submittals.

Skills

Strong organizational skills

Proficient in MS Office

Excellent communication

Attention to detail

Collaboration and teamwork

Willingness to learn

Tools

PowerBI

SQL

Job description

About the Project:

The Eglinton Crosstown West Extension will bring the Eglinton Crosstown LRT another 9.2 kilometers farther west, creating a continuous rapid transit line from the east end of Toronto into Mississauga. The Stations, Rail, and Systems (SRS) package encompasses the design, construction, integration, and commissioning of key project components.

Position Overview:

TRP has a current vacancy for a Delivery & Integration Coordinator who will support the administration of the project governance framework by providing governance assurance across Working Groups, monitoring governance discipline, and maintaining centralized governance registers and trackers to support structured project oversight. Also supports the delivery of the Project, specifically managing the overall delivery, including the respective processes, of all Works Submittals.

Key Responsibilities:

Working Group Governance Assurance

• Attend assigned Working Group meetings to monitor adherence to the project governance framework.


• Coordinate with Working Group Co-Chairs to ensure governance requirements are met, including the timely circulation of Meeting Minutes prior to subsequent meetings.


• Ensure Working Group discussions produce documented decisions, assigned actions, and clearly defined outcomes.


• Identify gaps in governance documentation or meeting discipline and coordinate with Working Group leadership to resolve them.

Governance Register & Tracker Management

• Maintain centralized governance trackers used by the Delivery & Governance Department, including:
  
  
  
  • – Action Registers
  
  
  • – Decision Logs
  
  
  • – Escalation Register
  
  
  
  


• Monitor Working Group Action Registers to ensure actions are progressing toward closure.


• Ensure governance registers remain accurate through coordination with Working Group Co-Chairs and project teams.


• Support preparation of governance reports used to provide leadership with visibility into project issues and risks.

Escalation Pathway Support

• Monitor Working Group discussions and governance registers to identify issues that may require escalation through the governance structure.


• Coordinate with the Delivery & Governance Specialist and Working Group Co-Chairs to elevate issues when resolution cannot be achieved at the Working Group level.


• Update and maintain the centralized Escalation Register.

Milestone & Performance Governance Support

• Maintain the Master Package List and Submittal Tracker used to monitor milestone readiness.


• Track submission status, review progress, and approval outcomes for Works Submittals.


• Identify submittal delays or unresolved review cycles that may impact Lockdown or CheckPoint readiness.


• Support the collection and consolidation of performance data used in the Performance Dashboard.

Working Group Coverage & Reporting

• Each Coordinator will be assigned responsibility for a defined group of Working Groups.


• Responsibilities include attending meetings, monitoring governance discipline, and ensuring governance outputs are maintained across assigned groups.


• Provide regular updates to the Delivery & Governance Specialist on governance performance across assigned Working Groups.

Qualifications:

• Strong organizational and coordination skills with an ability to manage multiple tasks simultaneously.


• Proficiency in Microsoft Office (Excel, Teams, Word, PowerPoint).


• Proficiency in PowerBI and SQL is considered an asset


• Strong attention to detail and an interest in structured processes or governance frameworks.


• Ability to collaborate with team members and communicate clearly.


• Willingness to learn project governance, reporting tools, and workflow management systems.


• Willingness to learn about overall Project Delivery

What TRP Can Offer You:

• Competitive Salary


• Medical, dental, and vision insurance


• Employer Matching Retirement Program


• Life insurance

At TRP, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process.

Strictly no third-party resumes accepted.