Data Entry Specialist, Oncology

University of Calgary; Calgary; On-site; CAD 50,000 - 80,000; Full time

Job summary

An innovative institution is seeking a dedicated Data Entry Specialist to support vital oncology research. This full-time role involves meticulous data abstraction from patient records, ensuring accuracy and confidentiality. The ideal candidate will have a strong background in clinical data collection, with a focus on oncology, and proficiency in electronic data capture tools. Join a collaborative team where your contributions will directly impact patient care and research outcomes. This position offers the opportunity to work in a dynamic environment, contributing to groundbreaking studies that advance cancer treatment and patient support.

Qualifications

• 3+ years experience in clinical settings with oncology data.
• Knowledge of research ethics and grant writing is a plus.

Responsibilities

• Abstract data from patient records for research purposes.
• Maintain confidentiality and optimal data recording practices.
• Perform quality control checks on data entries.

Skills

Clinical Data Collection

Data Entry Accuracy

Interpersonal Skills

Problem Solving

Time Management

Organizational Skills

Research Methodology

Fluency in English

Education

Post-secondary education in health or science

Master's degree or medical training

Tools

Microsoft Office Suite

Electronic Data Capture Software

Connect Care EMR Software

Job description

Description

The Department of Oncology in the Cumming School of Medicine invites applications for a Data Entry Specialist. This Full-time Fixed Term position is for approximately 12 months (based on length of grant funding), with the possibility of extension.

As an expert in oncology chart abstraction, the Clinical Data Capture Specialist will support the Precision Oncology & Experimental Therapeutics (POET) program. This position reports to the POET Program manager and will receive direction from the POET Program Lead Investigators and Research Associate(s) of the project(s) to which they are assigned.

Summary of Key Responsibilities (job functions include but are not limited to):

• Reviews patient medical records and charts to abstract data for research
• Enters data into databases in a highly accurate manner
• Maintain optimal data recording practices and confidentiality
• Collect and maintain data logs
• Perform regular quality control checks on data entries
• Contribute to protocol development by bringing forth feasible ideas for patient recruitment, study design and methodology and patient retention in studies
• Make recommendations to policy or procedural changes as needed
• Maintain established programs and procedures
• Assist in recruitment of eligible subjects for research projects by checking charts and other sources
• Recruit and explain research to study participants as necessary
• Advise on the development informed consent forms, source documents worksheets and case report forms
• Administrative duties including organization and filing of confidential study records

Qualifications / Requirements:

• Minimum three years of experience working in a clinical setting and/or working with medical information, with demonstrated knowledge of clinical oncology data collection
• Completion of post-secondary education in a health, science, or related discipline
• A Master's degree, clinical trials background, or medical training would be an asset
• Experience with chart reviews and data input in oncology is essential
• Understanding of the clinical aspects of cancer and familiarity with basic science research would be an asset
• The ideal candidate will have experience using electronic data capture software and familiarity with Connect Care electronic medical record software
• A positive attitude and the ability to work independently and as part of a team
• Knowledge of research methodology and administrative processes, including research ethics, grant and manuscript writing is an asset
• Excellent interpersonal, problem solving, time management and organizational skills and attention to detail
• Fluency in English; exceptional written and verbal communication
• Intermediate to advanced skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)

Application Deadline: May 20, 2025

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is part of the AUPE bargaining unit, and falls under the Specialist/Advisor Job Family, Phase 1.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([e-mail]) and requests for accommodations can be sent to Human Resources ([e-mail]).

Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.