Data Entry Clerk

As a Data Entry Clerk, you will be responsible for accurately inputting, updating, and maintaining digital or paper records in databases, spreadsheets, or specialized software. You are to ensure data integrity, confidentiality, and accessibility for organizational use.

Core Responsibilities:

• Data Input:
  - Enter text, numerical data, or codes into databases, spreadsheets (e.g., Excel), or CRM systems from source documents.
  - Transfer data between systems or formats as needed.
• Verification & Quality Control:
  - Review and correct errors in existing records.
  - Cross-check entries against source materials (e.g., forms, invoices, surveys).
• Record Maintenance:
  - Organize and archive physical or digital files for easy retrieval.
  - Update outdated information and purge obsolete records.
• Document Preparation:
  - Scan, photocopy, or file documents for processing.
  - Compile reports or summaries from entered data.
• Compliance & Confidentiality:
  - Follow data privacy policies (e.g., GDPR, HIPAA) to protect sensitive information.
  - Maintain confidentiality of organizational or client data.
• Administrative Support:
  - Assist with basic tasks like sorting mail, labeling files, or generating routine reports.

Key Skills & Competencies:

• Typing: 50+ WPM with high accuracy.
• Software Proficiency: MS Office (Excel, Word), Google Sheets, or industry-specific tools.
• Attention to Detail: Spot and correct inconsistencies.
• Time Management: Prioritize tasks to meet deadlines.
• Communication: Basic ability to clarify unclear source data with supervisors.

Qualifications:

• High school diploma or equivalent (required).
• Certifications in data entry, office administration, or related fields (preferred).
• 1+ years of experience in data entry or administrative roles.