Data Entry Clerk

Toronto Community Housing; Montreal; On-site; CAD 40,000 - 50,000; Full time

Job summary

A community-focused organization in Montreal is seeking a dedicated Data Entry Clerk to support the Accounts Payable team. The ideal candidate will have advanced data entry skills, a strong attention to detail, and effective communication abilities. In this role, you will sort invoices, manage financial data entry, and assist in running reports to enhance operational efficiency. Competitive benefits are included.

Benefits

Three weeks paid vacation

Health and dental benefits

Defined benefit pension plan

Training and development programs

Qualifications

• Knowledge of best practices in processing financial data.
• Ability to organize and prioritize workload and meet deadlines.
• Effective communication skills to discuss errors and omissions.

Responsibilities

• Sort and distribute incoming invoices.
• Enter invoices into the financial system.
• Review source documents for input requirements.
• Identify and correct errors in information.
• Run related financial reports.

Skills

Attention to detail

Effective written and oral communication

Proficient data entry skills

Ability to prioritize workload

Knowledge of Excel and Word

Job description

In addition to competitive wages and a rewarding career where you can truly make a difference, we offer a comprehensive package that meets the various needs of our diverse employees, including :

Ability to participate in inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities;

Three weeks paid annual vacation days, increasing with years of service;

Defined benefit pension plan with OMERS, includes 100-per-cent employer matching;

Health and dental benefits;

Employee and family assistance program;

Maternity and parental leave top up (93% of base salary);

Training and development programs including tuition reimbursement of $1500 per calendar year;

Fitness membership discount;

Make a difference

We are currently searching for a dedicated and passionate individual to join our family at Toronto Community Housing! As a Data Entry Clerk within Accounts Payable, you’ll utilize your high attention to detail to contribute to the ongoing efforts of Toronto Community Housing to improve the neighborhoods and lives of residents of Toronto.

Reporting to the Manager, Accounts Payable, this position will provide data entry into the TCHC’s Financial System (HoMES / Yardi), and run related transaction reports.

What you'll do

Sorts and distributes incoming invoices

Enters invoices into TCH’s Financial System (HoMES / Yardi)

Reviews source documents to determine input requirements

Identifies errors or omissions of information such as HST registration number, order numbers, etc. and brings in to the attention of the Supervisor

Compares report totals to control tape totals to ensure that all documents have been processed and accurately keyed; corrects data as necessary

Runs related financial reports from HoMES (Yardi)

Meets work deadlines as established by Supervisor

Files related documents

Assists the Supervisor in retrieval of information from systems

Data entry of other miscellaneous documents

Faxes, photocopies and mails invoices and batch reports

Performs other tasks as assigned

What you'll need

Knowledge of best practices in processing financial data

Knowledge of computer operations and terminology used in conducting queries, retrieving information and resolving basic system problems

Proficient, advanced and accurate data entry skills

Information screening skills to identify meaningful information for input to provide effective statistical reports

Ability to organize and prioritize a heavy and constant workload and meet deadlines with conflicting priorities

Filing skills to file a variety of reports and documents in filing systems.

Effective written and oral communication skills to report and discuss errors and omissions in source documents

Ability to perform detailed computations and calculations

Good interpersonal skills with the ability to meet and interact with staff in an efficient diplomatic manner

Knowledge of Excel and Word

What’s next

Once you apply, we’ll review your resume and cover letter to determine if your skills and experience match the qualifications for the role. Only qualified candidates will be contacted to move forward in the hiring process. If you are contacted, the process will include one or more interviews and / or assessments and reference checks.

Candidates for unionized positions must score a minimum of 70% to pass any interview or assessment and be considered for the next stage of the recruitment process. Successful candidates will be determined based on score and where applicable, union seniority. Note : not all candidates who score 70% or higher will automatically proceed to the next stage of the recruitment process as this will be dependent on the number of candidates and number of available roles.