Data Entry Assistant (Remote)

Job; Toronto; Remote; CAD 36,000 - 48,000; Full time

Job summary

Job is seeking a Data Entry Assistant (Remote) to support field care teams by ensuring the completeness and accuracy of medical records while maintaining patient confidentiality in a HIPAA-compliant, remote Ontario environment.

The role emphasizes scanning, indexing, and verifying information in the care management platform, coordinating record transmission with providers, and performing related administrative duties with strong organizational skills and proficiency in Microsoft Office.

Qualifications

• High School diploma or GED required.
• Minimum one year of medical records experience in healthcare.
• Basic computer skills and strong data entry with attention to detail.

Responsibilities

• Review and ensure accuracy of medical records.
• Coordinate medical record transmission with providers and health system partners.
• Scan and index medical records into the chart system.
• Enter, review, and verify member and provider information in the care management platform.
• Protect patient confidentiality in accordance with privacy policies (HIPAA).
• Complete administrative duties related to patient and provider care plan delivery.

Skills

Data entry

Attention to detail

Medical records experience

Education

High School diploma or GED

Tools

Microsoft Office

Electronic Health Records

Job description

About the job Data Entry Assistant (Remote)

The Data Entry Assistant will serve as an administrative support for our field care teams ensuring completeness and accuracy of medical records. The Medical Records Coordinator will review medical records for accuracy and completeness. This role may code clinical data using standard classification systems.

The Medical Records Coordinator will be responsible for coordinating medical record transmission and collaboration with provider offices, health system partners and other clinical entities. Key attributes include strong organization skills, detail orientation, proficiency with Microsoft office suite, and ability to work remotely. Able to observe confidentiality and safeguard all patient related information.

Responsibilities

• Ensure all review, transmission and storage of patient information in compliance with company privacy policies and HIPPA.
• Appropriately and accurately verify and process requests for charts to be pulled for patient care, quality review, and audits in a timely manner.
• Accurately scan and Index medical records to the appropriate chart.
• Process and manage inbound and outbound communications in a professional manner.
• Enter, review, and verify member and provider information within the care management platform.
• Comply with all organizational policies and standards regarding ethical business practices.
• Complete administrative duties related to patient and provider care plan delivery.
• Communicate with care teams regarding admission & discharge status of members.
• Obtain pertinent medical records from providers (Hospitals, Nephrology, Home Health agencies) and manage scan information within the care management platform.
• Establish positive, supportive relationships with providers and patients.
• Establish strong relationships with field teams allowing clinicians to work at the top of their license.
• Attend meetings as requested.
• Perform other duties and responsibilities as required, assigned, or requested.
  

Required

QUALIFICATIONS:

• High School diploma or GED required
• At least one year of medical records experience working in a healthcare setting
• Basic computer skills (able to scan, organize and access electronic health records)
• Strong data entry skills with keen attention to details to ensure accuracy