Data Coordinator and Developer (VEC)

ubc; Vancouver; On-site; CAD 74,000 - 106,000; Full time

Job summary

UBC in Vancouver is seeking a Data Coordinator and Developer (VEC) to support the Vaccine Evaluation Centre's data work. The role involves coordinating the data team, understanding study data structures, and contributing to programming efforts for data management.

The position emphasizes supervision of the data team, development of data procedures, and collaboration with investigators across IMPACT centers to ensure timely data deliverables.

Qualifications

• Experience coordinating data teams.
• Knowledge of data structures.
• Programming experience.

Responsibilities

• Coordinate data team tasks and study monitoring.
• Develop data collection and surveillance procedures.
• Ensure data quality and manage data deliverables.
• Liaise with investigators and IMPACT/PHAC stakeholders.

Skills

Data coordination

Data structures

Programming

Team supervision

Job description

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Information Systems and Technology, Level B

Job Title

Data Coordinator and Developer (VEC)

Department

Vaccine Evaluation Centre | Department of Paediatrics | Faculty of Medicine

Compensation Range

$6,631.67 - $9,533.25 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

September 11, 2026

Job End Date

September 1, 2027

Position Details

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

This position is subject to the satisfactory completion of required background checks.

UBC Diversity Statement

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

This individual is a member of the Vaccine Evaluation Center (VEC) whose primary role is to provide consultation to Investigators in the identification of data, data collection processes, and study outcomes on multiple studies as dictated by study protocols. The position coordinates the tasks performed by the data team, involves supervision of the data team, and contributes to development of procedures and tools for data team management. These studies have varying levels of complexities requiring an overall understanding of the data structures and programming. Some studies may include additional project management responsibilities at the VEC and for other stakeholders.

Organizational Status

Exercises data and project management judgement (including non-routine) and is accountable for own directed actions. Makes judgements as to how the decision fits with acceptable Good Clinical Data Management Practices and what the impact of the decision will be. Coordinates project at multi-site levels and participates in executive decision making in the project. Reports to the Senior Data Manager and Study Investigators. As the Program Manager for IMPACT (Canadian Immunization Monitoring Program, ACTive), the role also reports to the IMPACT Executive Committee.

Work Performed

Develops and oversees the required tasks from nurse monitors at 14 IMPACT Centers in regards to ongoing surveillance, new surveillance targets, and to externally funded projects. This involves helping to prepare and gather budgets, statements of work, protocols, and task authorization requests.

Provides administrative contract deliverables and monitors whether data deliverables are met across all IMPACT Centers. Completes the annual Systems Overview and Data Product Inventory for PHAC (Public Health Agency of Canada).

Organizes the annual meetings for the IMPACT Monitors and Investigators and assists with the Executive Committee and all IMPACT data working groups.

Provides information/resources for nurse monitors and other IMPACT team members. Represents IMPACT at various educational settings and provides updates on IMPACT to various groups and organizations as requested.

Creates, revises, and maintains ongoing surveillance documents such as the IMPACT directory, reporting pathway and surveillance reminders deadlines, data working group list, isolate tracking schedule lists, ICD coding list, as well as orientation and training materials.

Responsible for frequent follow-up with centers to discuss and respond to any questions, concerns, workload and priority setting. Serves as the main point of contact to coordinate internal management and/or working groups for questions. Communicates regarding isolate and specimen shipments to the National Microbiology lab. Participates in all working group teleconferences to ensure challenges are understood when discussing new and ongoing targets. Trains and orients new study monitors with support from lead scrutineer. Informs the Executive Committee of sites and monitors who are under-performing to ensure study goals are met in a timely manner.

Develops highly-specialized case report forms (CRFs) for each study. The project teams generally consist of the investigator(s), administrators, study coordinator, statistician, and data coordinator, who collectively decide what information is required for a study and how it will be collected. The investigator(s) have final approval of the CRFs. Each study is faced with unique issues and the data coordinator must