Data Assistant

Edge Imaging; Burlington; On-site; CAD 20,664 - 30,307; Full time

Benefits offered by this job

Paid personal days

Casual dress code

Fun, welcoming work environment

Job summary

Edge Imaging in Burlington, ON is seeking a Data Assistant to help build and maintain databases for our Canadian school clients. This is an entry‑level, seasonal role with potential to join the full‑time team based on performance.

You will perform data entry, archive data, respond to internal emails, and collaborate with Production and Territory Managers to meet deadlines, using Adobe Creative Suite where relevant.

Qualifications

• Entry level, seasonal role with eye toward joining full-time team
• Must be legally authorized to work in Canada
• Detail oriented with strong work ethic and accuracy

Responsibilities

• Perform day to day data entry tasks
• Ensure proper archiving/storage of data
• Respond to interdepartmental emails/communications
• Identify inconsistencies within the database and correct accordingly
• Ensure deadlines are met and jobs are completed efficiently
• Examine, load data to internal databases and support production/shipping

Skills

Detail oriented

Strong work ethic

Problem solving

Organizational skills

Communication skills

Team player

Independent worker

Tools

Adobe Creative Suite

Photoshop

Database management

Job description

The Role:

You will assist in building out and maintaining databases for the purpose of better serving our extensive list of Canadian schools.

We are not necessarily looking for candidates with office experience; if you feel you’re the best at what you do, whatever you’re doing, we want to hear from you.

What You Will Focus On

• Using proprietary software to update and maintain multiple databases
• Monitor and respond to our in-house job tracking system
• Escalate inconsistencies to your supervisor or manager
• Other duties as assigned

What We’re Looking For

• Entry level position (seasonal role, with an eye towards joining the full-time team)
• Detail oriented individual with a strong work ethic and commitment to accuracy
• Proficient in problem solving and decision making
• Excellent organizational and communication skills
• Able to work both independently and as part of a team
• Must be legally authorized to work in Canada

Interdepartmental Work:

As a Data Assistant, you will be trained in one of our Pre-Production departments; if you are successful, you may be asked to join the full-time team and be trained across multiple departments so that your skills can be better utilized.

Data Entry

• Perform day to day data entry tasks
• Ensure proper archiving/storage of data
• Respond to interdepartmental emails/communications
• Identify inconsistencies within the database and utilize image data and customer information to correct accordingly
• Ensure deadlines are met, and jobs are completed in a timely, efficient manner

PreJob

• Examine, clean, and load data to internal databases
• Produce job bags and database USBs in a timely manner based on photography schedule
• Correspond daily with internal departments (Customer Care, Post-Job, Territory Managers)
• Work with production and shipping to ensure camera cards are printed, cut and job bags shipped according to schedule
• Update subject data if new file is provided

Services

• Compile, generate, and send to print all school service products based on specifications provided by schools
• Utilize the Adobe Creative Suite to design ID products for schools upon request
• Add student information system files to the online content portal for simple school retrieval
• Work with adjacent departments and production staff to ensure due dates for printing, packaging, and shipping are met

Composite Design/Communication

• Design Class, Graduation, and Staff Member composites as posted
• Correspond with school admin, territory managers and internal management to obtain design corrections and print approval
• Work with internal departments to send approved composites to production
• A background in Photoshop would be useful for the design portion of this position, while the ability to communicate clearly, efficiently, and in a team dynamic would be useful for the communications portion

Hours of Work:

• Monday to Friday, 40 hours per week

What’s in it for you?

• Paid personal days
• Casual dress code
• Fun, welcoming work environment

Physical Requirements & Work Environment

• Fast paced office environment
• Ability to sit for extensive periods of time
• Work location: Burlington, ON

We would like to thank all applicants in advance. Should you be selected for an interview you will be contacted directly. Edge Imaging is committed to diversity and accessibility. Should you require an accommodation due to disability please contact [e-mail] and we will work towards a solution.