D1-Festival Assistant-Digi60

Ottawa Festival Network; Ottawa; On-site; Full time

Job summary

The Ottawa Festival Network seeks a festival coordinator for a 26-week contract. Responsibilities include volunteer outreach, event support, and liaising with partners. Ideal candidates are detail-oriented, adaptable, and passionate about Ottawa's independent filmmaking community. Proficiency in English and experience in arts administration are preferred.

Qualifications

• Experience in arts administration, event management, or the arts and culture sector is an asset.
• French language skills are highly desirable.
• Passionate about Ottawa’s independent filmmaking community is an asset.

Responsibilities

• Respond to emails and inquiries regarding the festival.
• Create and maintain a list of volunteers, leading volunteer outreach.
• Support the Festival Coordinator and programmers with on-site event support during live events.

Skills

Detail-oriented

Time management skills

Excellent oral skills in English

Proficient with Google Business Suite

Adaptable

Job description

DESIRED CONTRACT TERM: 26 Weeks
START DATE: August 19, END DATE: February 14

WORK SCHEDULE: 4 business days / 32 hours per week
WORK LOCATION: Hybrid - Own home and office

REPORTS TO: The Festival Director or Festival Coordinator

SUMMARY: This position is funded through Ontario’s Job Creation Partnerships. It reports to the Festival Director and Festival Coordinator.

RESPONSIBILITIES:

• Respond to emails and inquiries regarding the festival
• Create and maintain a list of volunteers, leading volunteer outreach
• Support the Festival Coordinator and programmers with on-site event support during live events, including event kick-off, media launch, and festival screenings
• Create, disseminate, and collect festival feedback surveys post-festival
• Liaise with festival partners and sponsors via email or phone, supporting meetings with VIPs as needed
• Support or collaborate with the Social Media & Communications Assistant as needed
• Attend team meetings or events actively
• Meet regularly with the festival team and board to organize priorities and provide feedback

CORE COMPETENCIES:

• Detail-oriented
• Demonstrates initiative
• Time management skills
• Gives and receives constructive feedback
• Adaptable
• Enthusiastic about contributing ideas

SKILLS and QUALIFICATIONS:

• Proficient with Google Business Suite
• A people person who is positive, responsible, respectful, and enthusiastic
• Well-organized, able to work under pressure and independently, capable of handling multiple projects autonomously
• Excellent oral skills in English; French language skills are highly desirable
• Experience in arts administration, event management, or the arts and culture sector is an asset
• Passionate about Ottawa’s independent filmmaking community is an asset

ADDITIONAL QUALIFICATIONS REQUIRED:

Candidate eligibility for JCP is determined based on the following criteria:

• Unemployed job seeker or employed less than 20 hours/week
• Permanent resident in Ontario legally authorized to work in Canada

Candidates must also meet, and provide documentation for, at least one of the following:

• Active Employment Insurance (EI) claim or
• Recent EI benefit period within the last five years or
• Paid EI premiums in at least three of the last ten years (with earnings of at least $2K in each year) or
• Received CERB within the last five years

NOTE 1: Full-time academic students are not eligible.

NOTE 2: If eligible for EI benefits, applicants must apply before participating in JCP.

REMUNERATION:

Gross pay of $20 per week, based on 32 hours of work, funded by the Province of Ontario.