Customer Service Representative (CSR)

CARSTAR Canada Partnership, LP.; Aurora; On-site; CAD 30,000 - 60,000; Full time

Job summary

Join a dynamic team at a leading automotive service provider, where you will be the first point of contact for customers. This role is perfect for someone who thrives in a busy environment and has a passion for delivering exceptional customer service. You will be responsible for greeting customers, managing appointments, and ensuring a seamless experience for all visitors. If you are organized, adaptable, and possess strong communication skills, this position offers the chance to make a meaningful impact in a supportive and friendly atmosphere. Embrace the opportunity to grow and contribute to a company that values service excellence and teamwork.

Qualifications

• Experience in customer service within a retail environment is essential.
• Strong organizational and communication skills are crucial.

Responsibilities

• Greet customers and handle phone inquiries in a polite manner.
• Schedule appointments and maintain accurate records.
• Perform follow-ups with customers post-service.

Skills

Customer Service

Microsoft Office Software

Collision Repair Estimating

Strong Communication Skills

Organizational Skills

Ability to Work Independently

Job description

The CSR is the first impression that customers and other visitors have when they walk into or call CARSTAR. This person is responsible for creating a front office atmosphere that fosters a high level of service. The CSR is the main point of contact for customers and potential customers and assists the Office Manager. The CSR should possess a cheerful character and a helpful, polite, and courteous attitude towards customers. The CSR must be well-groomed and dress appropriately, have keyboarding skills, a good work attitude, and foster a positive team spirit both within the department as well as between the other departments in support of the overall philosophy of the company and fellow employees.

Accountability and Responsibility of Position

Reception and Customer Service

• Responsible for the initial contact with prospects and customers during the normal working day.
• Greet people visiting this CARSTAR store in order to determine needs.
• Handle all phone traffic, per guidelines of the CARSTAR store, in a polite, courteous, and cheerful manner.
• Screen business calls.

Scheduling Customer Dates

• Book appointments for estimates.
• Update and maintain scheduler with Office Manager.
• Schedule and record appraisal, reception, and delivery appointments.
• Update target delivery sheets.
• Collect and record payment for complete jobs.
• File all paperwork accurately.
• Disburse nationwide warranty/CSI information to customers.
• Disburse, record, and/or display customer reply cards upon receipt from CARSTAR corporate headquarters.
• Handle customer inquiries regarding their vehicle repair.
• Refer customer complaints concerning completed repairs to the appropriate staff member.
• Perform customer follow-up 7 to 10 days after the customer has picked up their vehicle.

Experience/Skills Required

• Experience providing customer service in a service or retail environment.
• Functional/Technical knowledge:

• Microsoft Office Software (Word, Excel, Outlook) – BEGINNER
• Experience with Collision Repair Estimating and/or Management systems a plus.
• Work independently without close supervision.
• Flexible/adaptable to constant change.
• Strong tact and diplomacy; ability to interact with all levels of personnel.
• Highly organized; ability to handle multiple concurrent assignments.
• Ability to prioritize, organize, and plan work under own initiative.
• Strong communication skills (reading, writing, speaking, listening).
• Quality driven individual with Customer Service Perspective.
• Motivated, follows instructions.
• Ability to work independently with minimum supervision.
• Works well under pressure.
• General Physical Skills (sitting for long periods, lifting ~ 10 pounds).
• Repetitive motion.
• Ability to use telephone.

*All duties/responsibilities/experience are subject to change.