Customer Service Representative

Circle of Care, Sinai Health; Toronto; Hybrid; CAD 37,000 - 44,000; Full time

Benefits offered by this job

Hybrid environment

Underground parking at main office

Job summary

Circle of Care is hiring two Full-Time Permanent Client Services Supervisors at our Head Office in Toronto. The role is hybrid with a mix of in-office and work-from-home days, reporting to the Supervisor, Operations.

Salary ranges from CAD 37,000 to CAD 44,000 plus paid time off and benefits. Ideal candidates have strong English communication, excellent customer service, and experience in call centers or similar settings.

Qualifications

• Excellent telephone, interpersonal, verbal/written communication in English.
• Excellent organizational and time management skills.
• Ability to work independently in a fast-paced environment and handle stressful situations.
• Strong judgment and problem-solving to resolve urgent customer situations.
• Proficient with Windows environment; e.g., Outlook and Word.

Responsibilities

• Answer all customer phone calls using standard customer-focused practices.
• Listen to requests, identify needs, and route to appropriate departments or persons.
• Perform first-level information gathering and triaging for urgent calls per protocols; document conversations.
• Troubleshoot client issues and elevate as needed following standards.
• Participate in scheduling verification and continuous service improvements.

Skills

Excellent telephone communication

Interpersonal skills

English communication (verbal/written)

Organizational skills

Time management

Problem solving

Windows environment (Outlook, Word)

Customer service

Education

Post secondary education in administration, social services, healthcare

Tools

Outlook

Word

Job description

Circle of Care: Head Office, 4211 Yonge Street 4th Floor, Toronto, Ontario, Canada

Job Description

Posted Friday, July 17, 2026 at 4:00 AM

Job Description

As a Customer Services Representative, you will use your communication skills to build supportive relationships with internal and external callers, recognizing that you are often one of the main entry points into the organization.

You will respond to telephone inquiries, conduct first-line reviews of client situations, record client interactions, and, when needed, direct callers to the appropriate frontline contacts or emergency coordinators.

This role requires sensitivity, patience, and respect when responding to callers who may be navigating complex or stressful situations.

We are looking for: 2 Full-Time Permanent Client Services Supervisors

Hours of Work: Role 1: Friday to Tuesday: 7:00am to 3:00pm.

Role 2: Wednesday to Sunday: 7:00am to 3:00pm.

Location: Head Office; This is a hybrid role.

Reports to: Supervisor, Operations

Compensation

Hiring Salary Range: The salary for this role ranges from $37,000 to $44,000 per year, depending on your skills and experience.

On top of a competitive base salary, we support rest and overall wellness through generous paid time off for vacation, personal and sick days.

Circle of Care Benefits:

Hybrid Environment: This is a hybrid position, with a mix of3in-office work and2work-from-home days, offering a balanced hybrid schedule. Ourmain officeat 4211 Yonge Street has subsidized underground parking and islocatedconveniently on the subway line and GO transit.

Health and Dental Benefits: A robust benefits plan with comprehensive health, dental, paramedical and vision coverage with employer paid premiums to support you and your family through all stages of life.

Retirement Savings Plan: As part of our commitment to your long-term well-being, we provide an RRSP program through RBC with employer and voluntary employee contributions.

Learning and Development: We support your continued growth and learning through paid training and professional developmentopportunities throughout your career.

Our Ideal Candidate

Must Haves

• Excellent telephone, interpersonal, verbal/written communication in English, and customer service skills
• Excellent organizational and time management skills
• Ability to work independently in a fast-paced environment and handle stressful situations
• Ability to use good judgment and strong problem-solving skills to assess and resolve difficult or urgent customer situations
• Strong computer knowledge in a Windows environment, e.g. Outlook, Word, etc.

Good to Haves

• Post secondary education in administration, social services,healthcareor equivalent.
• Six months of experience in a Call Centre and/or Customer Service Environment.
• Negotiation and conflict resolution experience

Full Scope of Responsibilities

Customer Inquiries and Navigation

• Answer all customer phone calls using standard customer focused practices including respondingin a timely manner,identifyingself and always being friendly.
• Listen to customer requests,identifyand address the customer’s needsin a timely manner, navigating calls to appropriate departments and/or persons.

Customer Service

• Conduct first level information gathering and triaging for urgent calls as per standards outlined in the Triage Protocols, including calling clients, caregivers and recording conversations in the client care system using standardized protocols.
• Proactively trouble shoot client related problems by following organizational standards to address urgent client issues and elevate ifrequired.
• Participate in client schedule verification procedures asrequired.
• Demonstrate an effort to continuously improve customer service skills.

Team Building and Leadership

• Activelyparticipateinteaminitiativesandmeetings.
• Buildrapportwithteammemberstoensureahighperformingteam.
• Provideconsistentcommunicationandfeedback.
• Actasachangeagenttopositivelyencourageothersandmanagechange.
• Identifyandcommunicateideasthattheyidentifyasopportunitiesforimprovement.

Management of Relationships with Internal and External Partners

• Activelyparticipateintheteam,collaboratewith,andprovidesolutions/supporttothedepartmenttoachievestrategicgoalsandobjectives.
• Communicateprofessionallytodeveloptrustandoptimizerelationshipdevelopment.
• Leadbyexampleanddemonstrateorganizationalvaluesinallpersonalbehaviours.

Risk, Health and Safety Management

• Identifying and reporting health and safety incidents and concerns in a timely manner to the appropriate supervisors and/or funders, documenting incidents in EasyCare and escalating appropriately to the designated supervisors as outlined in the Client Safety Reporting policy (C.01.38).
• Participating in health and safety processes and procedures.
• Participating in maintaining a safe workplace environment by cultivating a positive safety culture and encouraging best practices to promote both staff and client safety and well-being.
• Participating in all health and safety training initiatives on a regular basis.
• Taking proactive action against client incidents within your scope of practice.
• Developing a plan to identify, manage and/or minimize client safety risks or situations in adherence with risk management operations policies.
• Assessing the severity of an adverse client safety/risk event and determining the best follow-up and developing an action plan following the event. Collaborating with funder (ex. HCCSS) and following any additional processes as required.
• Calling emergency services (911) when the client is at an immediate risk of harming themselves or others, or if there is a serious injury and/or imminent harm.
• Evaluating any potential hazards and identifying clients at risk for adverse health and safety events, taking preventative measures when necessary to minimize reoccurrence.
• Reporting all safety events impacting clients, caregivers and families in a timely and honest disclosure.

#INDCOC

Circle of Care is committed to fostering an inclusive, accessible environment, where all employees, volunteers and clients feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of the communities in which we live and serve, and creating an environment where every employee has the opportunity to reach their potential.

Circle of Care seeks applicants who embrace our values of equity, anti-racism, and inclusion.

First Nations, Métis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+

We are committed to an environment that is barrier free. If you require accommodation, please inform us in advance.

Circle of Care: Head Office, 4211 Yonge Street 4th Floor, Toronto, Ontario, Canada