Customer Service Representative

Durabuilt Windows & Doors Inc.; Calgary; On-site; CAD 24,796 - 30,307; Full time

Job summary

Durabuilt Windows & Doors Inc. in Alberta is seeking a Customer Services Coordinator to act as the main liaison between customers and the company, handling inquiries, orders, and billing.

You will manage warranty and non-warranty questions by phone, email, and Connect You, document quality cases, and collaborate with internal teams to resolve issues.

Requires a high school diploma, 2+ years of customer service, and strong English communication; experience in a fast-paced call center is an asset.

Qualifications

• 2+ years’ customer service experience.
• Call center experience is an asset.
• Mechanically inclined.
• Ability to multitask and meet multiple deadlines.
• Communicate effectively in English both verbal and written.
• Proactive and able to assimilate new information quickly.
• Team player in a fast-paced environment.

Responsibilities

• Serve as main point of contact for customer service inquiries.
• Address warranty and non-warranty questions daily via email, phone, and Connect You.
• Document quality cases and ensure resolution with Corporate Business Units.
• Manage and develop chargeable service opportunities.
• Take payment information and other pertinent information such as address and phone numbers.
• Compile reports on overall customer satisfaction.
• Handle changes in policies or renewals.
• Educate customers in solving service concerns over the phone when possible.
• Create quotes for chargeable service items and collect payments.
• Address customer and team member communication in a timely and professional manner.
• Collaborate with internal business partners and departments.
• Participate in training and development activities to expand product/industry knowledge.
• Fully educated on Sales Force / CX / Field Service Lightning processes and systems to support service.
• Administration of service concerns from cases, to order creation, to ordering of parts, scheduling, and management of Service Module.
• Responsible for scheduling service appointments pre- and post-possession.
• Differentiate service issues into chargeable warranty and non-warranty items.
• Interact with CX Manager with performance management of all outstanding service work orders.
• Work with accounts department to create invoices upon job completion.
• Provide support to service as required by customer demand.

Skills

Multitask ability

Attention to detail

Troubleshooting

Communication skills

Teamwork

Proactive learner

Prioritization

English communication

Education

High School Diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

Our values are at the core of everything we do!

• Innovative. Think ahead to stay ahead.
• Driver. Stay hungry and act with urgency.
• Ownership. No excuses. 100% accountability.
• Caring. For employees, partners and community.
• Individual. We work with great people and expect a lot from them.

We are one of Western Canada’s largest window and door manufacturers servicing consumers, contractors and retailers. Established in 1988 and headquartered in Edmonton, Alberta, it’s not just Durabuilt’s innovative manufacturing and design that places us on the list of Canada’s Best Managed Companies – it’s also our people.

Objective of Position

Act as a liaison between customers and the company. Assist with complaints, orders, errors, account questions, billing, cancellations, and other inquiries.

Accountabilities

50% - Customer Service

• Act as the main point of contact for all customer service inquires.
• Address customer and homeowner warranty and non-warranty questions and concerns daily via email, phone, and Connect You.
• Document quality cases and ensure resolution with Corporate Business Units.
• Manage and develop chargeable service opportunities.
• Take payment information and other pertinent information such as address and phone numbers.
• Compile reports on overall customer satisfaction.
• Handle changes in policies or renewals.
• Educate customers in solving service concerns over the phone when possible.
• Create quotes for chargeable service items and collect payments.
• Address customer and team member communication in a timely and professional manner.
• Collaborate with internal business partners and departments.
• Participate in training and development activities to expand product/industry knowledge.

50 % - Administration

• Fully educated on Sales Force / CX / Field Service Lightning processes and systems to support service.
• Administration of service concerns from cases, to order creation, to ordering of parts, scheduling, and management of Service Module.
• Responsible for scheduling service appointments pre- and post-possession.
• Differentiate service issues into chargeable warranty and non-warranty items.
• Interact with CX Manager with performance management of all outstanding service work orders.
• Work with accounts department to create invoices upon job completion.
• Provide support to service as required by customer demand.

Competencies

Ability to multitask, organize your time, meet multiple deadlines, and assimilate new information quickly.

• Strong attention to detail and follow up skills to ensure information is complete and accurate.
• Troubleshooting abilities to analyze problems and provide solutions.
• The ability to handle and resolve escalated inquiries and issues.
• Communicate effectively in English both verbal and written.
• High comfort level working in a fast-paced team environment that is constantly changing.
• Proactive and able to assimilate new information quickly.
• Ability to work independently, require little day-to-day oversight and work as part of a team.

Education

• High School Diploma OR GED.

Experience / Capabilities

• 2+ years’ customer service experience.
• Call center experience is an asset.
• Equivalent experience will be considered.
• Mechanically inclined.
• Communicate effectively in English both verbal and written.
• Troubleshooting abilities to analyze problems and provide solutions.
• Ability to multitask, organize your time and meet multiple deadlines.
• The ability to handle and resolve escalated inquiries and issues.
• High comfort level working in a fast-paced team environment that is constantly changing.
• Proactive and able to assimilate new information quickly.
• Ability to prioritize your daily work and organize yourself to meet multiple deadlines and meet customer needs.
• Intermediate to advanced proficiency in computer skills in Outlook, Word, Excel, PowerPoint

We embrace diversity and offer equal opportunities to all qualified applicants regardless of origin, culture, ethnicity, age, ability, gender identity, sexual orientation or faith. Thank you to all those apply and those who are short-listed will be contacted.

Thank you for applying!