Customer Service Coordinator (Union)

DP World; Vancouver; On-site; CAD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

Bonus program

Health & dental benefits

Pension plan

Vacation & flex days

Training & development

Job summary

DP World Vancouver is seeking a Customer Service Coordinator to join the operations team and coordinate cargo flow in a fast-paced, action-driven environment. You will liaise between customers and the operations team, ensuring accurate data and efficient logistics for our shipping clients.

Reporting to the Customer Service Supervisor, you will handle inquiries, balance import/export vessels, prepare hazardous cargo documentation, and support a 24/7 operation, including nights and weekends.

Qualifications

• Minimum 3 years’ Customer Service experience; experience in an operations or logistics environment is an asset.
• Exceptional customer-centric attitude and professional communication skills.
• Detail oriented with strong time management and organizational skills.
• Self-motivated, proactive, and a team player with good judgment.

Responsibilities

• Respond to email and telephone inquiries from shipping lines, customs brokers, trucking companies, and internal stakeholders; act as liaison between customers and the operations team.
• Resolve gate related issues following internal procedures and adjust gate appointments for optimization.
• Prepare and balance import/export vessels for the operations team and confirm data accuracy against documentation.
• Monitor changes within the operations department and communicate information to external and internal stakeholders.
• Prepare documentation for hazardous and special handling cargo, and prepare and submit multiple billing events.
• Coordinate damages with customers, shift-managers, and the claim department and coordinate holds and inspections with government agencies.
• Provide support to the port community through the CCS Cargos Community System; offer access and technical assistance.
• Maintain flexibility to support a 24/7 operation, including night shifts and weekends as needed.

Skills

Customer Service

Communication

Time Management

Organizational Skills

MS Office

Team Player

English Fluency

Attention to Detail

Problem Solving

Education

University Degree

College Diploma

Logistics/Transportation

Tools

MS Office

Job description

Purpose of the Role

The Customer Service Coordinator is part of the operations department and is accountable for coordinating cargo flow in a fast paced and action driven environment. Reporting to the Customer Service Supervisor, the coordinator supplies consistent, high quality customer experience and effective logistics to DP World’s shipping clientele. This is a unionized position covered under a collective agreement with ILWU Local 500.

Job Description

The Customer Service Coordinator is part of the operations department and is accountable for coordinating cargo flow in a fast paced and action driven environment. Reporting to the Customer Service Supervisor, the coordinator supplies consistent, high quality customer experience and effective logistics to DP World’s shipping clientele. This is a unionized position covered under a collective agreement with ILWU Local 500.

Key Responsibilities

• Respond to email and telephone inquiries from shipping lines, customs brokers, trucking companies, and internal stakeholders; and act as the liaison between customers and the operations team.
• Resolve gate related issues following internal procedures and adjust gate appointments to ensure optimization of the gate.
• Prepare and balance import and export vessels for the operations team, monitoring information for errors and confirm data accuracy against relevant documentation.
• Monitor changes within the operations department to effectively communicate information to external and internal stakeholders, including foremen, checkers, shift-managers, and management.
• Prepare documentation for hazardous and special handling cargo, as well as prepare and submit multiple types of billing events.
• Coordinate damages with customers, shift-managers, and the claim department and coordinate with government agencies holds and inspections.
• Provide support to the port community through the customer service portal (CCS Cargos Community System), providing access and technical assistance to steamship line, brokers, and trucking community.
• Maintain flexibility to support a 24/7 operation, including night shifts, weekends, and additional coverage as operational needs require.

Generic Accountabilities

• Promote and demonstrate positive behaviours in harmony with DP World’s Our Principles.
• Establish effective leadership and participation in the HSEMS through demonstration and display of safety behaviours.
• Actively communicate the HSEMS requirements with shift managers, foreman, contractors, and workers.
• Participate in the review and development of materials and documentations in the HSEMS.
• Work in accordance with the Security Management System, including the immediate reporting of any suspicious activities to senior management and/or the Security Officer.
• Understand the consequences related to inappropriate conduct or behaviour or disregard for safety and security programs, policies and procedures.
• Ensure workers under your direction are properly trained and educated to perform their duties.
• Ensure that operations comply with both the law and the HSEMS.
• Conduct regular inspections of the workplace and correct unsafe conditions and behaviours.
• Ensure that personnel under your direction have a clear understanding of the discipline policy for dealing with consequences of inappropriate conduct or behaviour.
• Ensure that the highest levels of safety are applied in all activities.
• Understand and adhere to DP World’s Code of Conduct and Ethics policies.
• Perform other related duties as assigned.

Qualifications, Job Function, Technical Knowledge And Skills

• University degree or college diploma in a related field is preferred such as business administration, commerce or logistics/transportation; or the equivalent combination of operations training and experience in the related disciplines.
• A minimum of 3 years’ Customer Service experience; experience in an operations or logistics environment is an asset.
• Exceptional customer-centric attitude
• Proactive and effective judgment within defined practices and policies
• Strong written and verbal skills communication skills
• Detail oriented to ensure workflow is efficient and accurate
• Self-motivated with the ability to be a team player
• Superior time management and organizational skills.
• Skilled in MS Office
• Shift flexibility related to a 24/7 operation
• Excellent computer skills and the ability to learn new systems quickly
• Fluent in English.
• Previous Canadian work experience or experience working directly with Canadian industries.

DP World Vancouver is an equal opportunity employer. We thank all applicants for their interest; however, only short-listed candidates will be contacted for an interview, testing and pre-employment medical examination. To be eligible for hire, you must be legally entitled to work in Canada and must successfully obtain Transport Canada Security Clearance.

About Us

Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally.

With a dedicated, diverse and professional team of more than 115,000 employees, spanning 79 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future.

We’re rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.

What’s more, we’re reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer’s door.

WE MAKE TRADE FLOW TO CHANGE WHAT'S POSSIBLE FOR EVERYONE.

At DP World Canada We’re Proud To Offer a Well-rounded Total Compensation Package, For All Permanent Positions, That Supports Your Health, Wellbeing, And Career Growth. This Includes But Is Not Limited To

• Competitive salary and annual bonus
• Generous vacation time with paid flex day and volunteer days
• Comprehensive health & dental benefits starting on day one
• Annual health/lifestyle spending account
• Defined contribution pension plan
• Employee wellness initiatives
• Internal training & learning opportunities
• Professional development support

About The Team

In Vancouver, DP World operates a full-service container terminal. As a key gateway for Trans-Pacific trade, and only 30 miles from the US border, the Vancouver Container Terminal offers secure, efficient access to Canadian, Asian, and US markets.

As a multi-transport hub, DP World Vancouver offers direct connections to road and rail; provides a multi-transport hub with intermodal connections from both CN and CPKC rail, and direct road connectivity.

Joining DP World means joining a people-oriented company. You will be amongst great colleagues, enjoying a relaxed environment that values your contributions. We pride ourselves on our openness, approachability, excellence in safety and customer service and our commitment to growth and innovation. We also offer top-notch benefits and perks, including an extensive extended health benefits plan, lifestyle spending account, pension with employer contributions, retirement savings plan, and support for professional development. On top of that, we realize it takes world-class people to run world-class operations, so we offer competitive total compensation packages.