Customer Experience Specialist (12 Month Contract)

Northern Digital Inc; Southwestern Ontario; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A healthcare technology company is seeking a Customer Experience Specialist for a 12-month contract in Southwestern Ontario. This role is crucial for providing exceptional support to procurement and supply chain teams, ensuring smooth communication between customers and internal departments. Candidates should have a degree in Business or Communications and at least 2 years of relevant experience. The position offers a hybrid work model and is a great opportunity for service-focused individuals looking to contribute to positive healthcare outcomes.

Benefits

37.5-hour work week with hybrid work model

Employee social events

Free on-site parking

Qualifications

• 2+ years of experience in customer service, order management, or operations.
• Familiarity with ERP and CRM systems.
• Experience in a regulated or technical industry.

Responsibilities

• Manage customer purchase orders accurately.
• Coordinate delivery timelines with global teams.
• Serve as the first point of contact for customers.

Skills

Customer focus

Time management

Proficiency in Microsoft Office

Problem-solving

Communication skills

Education

Diploma or degree in Business, Communications, or related field

Tools

Salesforce

Microsoft Dynamics

Job description

AT NDI, THE WORK YOU DO HERE MAKES A DIFFERENCE.

Every day, we help shape the future of healthcare. We design and build 3D tracking systems that equip medical devices with advanced spatial navigation technology, delivering greater accuracy, performance, and confidence in procedures where precision is critical. Since 1981, we’ve partnered with leading OEMs and research institutes to push the boundaries of surgical navigation. Our optical and electromagnetic technologies are trusted in procedures ranging from orthopaedics and spine surgery to cardiac interventions and radiation therapy.

Whether you’re designing systems, supporting customers, or enabling the teams behind them, your work matters. It brings clarity to healthcare and helps improve outcomes for patients around the world.

THE IMPACT YOU’LL MAKE :

The Customer Experience Specialist (12 Month Contract) is a key customer-facing role, responsible for delivering responsive, accurate, and professional support to procurement and supply chain contacts across all NDI product segments. As the first point of contact for many customers, this role ensures smooth communication between external stakeholders and internal departments.

The Customer Experience Specialist (12 Month Contract) manages order processing, coordinates fulfillment, and issue resolution, while supporting internal teams including Sales, Finance, Quality & Regulatory Affairs (QARA), RMA / Operations, Contracts, and Product / Marketing. The ideal candidate is detail-oriented, service-focused, and confident in managing a high volume of transactions in a global, fast-paced environment.

HOW YOU’LL CONTRIBUTE :

Order Management & Fulfillment

• Review and process customer purchase orders (POs) for accuracy, ensuring proper pricing, terms, and part numbers before entering the ERP system.
• Coordinate with global Planning and Logistics teams to confirm delivery timelines and provide shipping updates.
• Manage backlog updates and order changes for all NDI product segments.

Customer Engagement & Relationship Support

• Serve as the first point of contact for customer procurement and supply chain teams, managing order inquiries, delivery timelines, and documentation needs.
• Provide proactive updates on order status, delays, or required actions.
• Escalate specialized inquiries to internal stakeholders such as Business Managers, Technical Sales, and Product Integration teams.

Cross-Functional Collaboration

Act as the customer-facing liaison for internal departments, including Finance (Accounts Receivable), QARA, RMA / Operations, Contracts, and Product & Marketing. Relay customer feedback or requests related to product information or promotions.

System & Documentation Management

• Maintain accurate and up-to-date customer records in CRM (e.g., Salesforce) and ERP systems.
• Document all order activity, customer communications, and action items with clear audit trails.

Process Compliance & Continuous Improvement

• Follow established Standard Operating Procedures (SOPs) for order handling, customer communication, and documentation.
• Support process improvements and contribute feedback on opportunities to enhance customer experience.

EDUCATION AND PROFESSIONAL QUALIFICATIONS :

• Diploma or degree in Business, Communications, or a related field.
• 2+ years of experience in customer service, order management, or operations—preferably in a regulated or technical industry.
• Familiarity with ERP and CRM systems; Salesforce and Microsoft Dynamics experience is an asset.
• Experience collaborating with cross-functional teams.

ADDITIONAL STRENGTHS :

• Proficiency in Microsoft Office, with strong Excel skills.
• Strong customer focus, demonstrating urgency, professionalism, and empathy when handling inquiries.
• Highly organized and detail-oriented, able to manage multiple accounts, orders, and systems with accuracy.
• Team-oriented collaborator who partners effectively with internal departments to ensure seamless customer communication and resolution.
• Proactive problem-solver, skilled at identifying issues, proposing solutions, and escalating when necessary.
• Strong communicator with clear and concise verbal and written skills for both internal and external stakeholders.

THE BENEFITS OF JOINING OUR TEAM

• A 37.5-hour work week with a hybrid work model available where responsibilities allow.
• A calendar full of employee social events and engagement activities to keep us connected.
• Work where your contributions are valued — as a multi-year winner of Waterloo Region’s Top Employers and the 2025 Chamber of Commerce Business of the Year, we’re recognized for putting people first and fostering a culture of collaboration and excellence.
• Part of a growing global company with offices in Waterloo, Vermont, Germany, and Hong Kong.
• Conveniently located near GRT and ION transit stops, with free on-site parking available.

If you’re looking to join a collaborative and curious team—guided by integrity, bold thinking, and a commitment to doing things right—this could be the team for you. We believe in supporting one another and working together to find creative solutions. You’ll be surrounded by people who are passionate about what they do and driven by work that truly makes a difference. If this sounds like the right fit for you, we invite you to apply online and introduce yourself.

• Location : Waterloo
• Application Deadline : October 17, 2025.