Curriculum Systems Coordinator PL5

UNB Geodesy & Geomatics Engineering; Saint John; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading university is seeking a Curriculum Systems Coordinator to support academic units in maintaining curriculum records and compliance within a hybrid work environment. The role requires a Bachelor's degree, relevant experience in a university setting, and strong customer service skills. The position offers flexibility, ensuring work-life balance while contributing to the academic success of students and faculty.

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Flexible Work

Retirement Plans

Life Insurance

Disability Insurance

Employee Assistance Program

Tuition Aid

Wellness Programs

Qualifications

• 1 year of experience in a university setting.
• 2 years of customer service experience.
• Experience in a records-related environment is an asset.

Responsibilities

• Update and maintain course records in the student information system.
• Advise academic units on curriculum-related procedures.
• Coordinate with academic units on curriculum updates and approvals.

Skills

Customer service

Confidentiality

Adaptability

Communication

Education

Bachelor degree in a related field

Tools

Word Suite

O365

Databases

Job description

Discover

The Opportunity

Saint John, NB

Administrative

Experienced

Full-time

$22.75 - $28.42 / hour

Competition Number: #048-25.26

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Flexible Work

Retirement Plans

Life Insurance

Disability Insurance

Employee Assistance Program

Tuition Aid

Wellness Programs

Closing Date: July 18, 2025 at 4:00 PM

OFFICE OF THE REGISTRAR (Saint John)

The Office of the Registrar provides administrative and coordination services in support of the UNB learning community. Services that we provide to students, faculty and staff include admission, academic advising (Saint John), timetabling and course set up, academic room assignment, final examinations, coordination of graduations, regulation and policy advice, as well as reporting and information requests.

What We Offer

Full-time | Continuing | Saint John | Hybrid

UNB is committed to ensuring employees can maintain a healthy work-life balance. As such, we are proud to support a hybrid work approach, which includes flexible hours and work-from-home options.

Standard Work Hours: Mon - Fri | 8:00 am - 4:00 pm | 36.25 hours per week (Summer Hours)

Salary Range: $22.75 - $28.42 per hour

YOUR FOCUS

Reporting to the Registrar (Saint John), the Curriculum Systems Coordinator supports academic units and students by maintaining curriculum in the student information system in a highly deadline driven environment.

• Update course records in the student information system (SIS), including academic units, dates, course titles, descriptions, format options, prerequisites, and statuses as approved by Senate.
• Create and assign equate codes based on curriculum changes or as directed by academic units.
• Activate and track courses offered on registrar's or dean's warrant; coordinate with academic units on calendar inclusion and catalogue year of record.
• Review course curriculum updates against existing records for consideration by the Registrar and Senate committees.
• Advise academic units on available course numbers, numbering procedures, approved curriculum codes, and course history.
• Maintain the Senate Curriculum SharePoint site and related records; orient new committee members on its use and timelines.
• Build and update annual MyProgress degree audits; liaise with academic staff, advisors, and transfer coordinators to ensure usability.
• Assemble elective assessments by degree and program for newly introduced courses.
• Serve as Recording Secretary to the Senate Curriculum Committee by preparing minutes, managing documents, and coordinating agendas and timelines.
• Coordinate with the Senate Office to manage curriculum documents and calendar updates.
• Support new program development and approvals by coordinating documentation and timelines with relevant units.
• Perform quarterly system testing and maintenance on curriculum-related platforms or as needed.
• Support major curriculum-related projects including timetabling, academic advising events, calendar reviews, and communications.
• Maintain knowledge of SIS and integrated platforms; collaborate with units managing curriculum-linked systems.
• Contribute to Registrar's Office projects such as orientation, registration, and graduation; provide support across Registrar functions as needed.
• Follow institutional and provincial privacy regulations and uphold confidentiality in all processes.
• Build and maintain effective working relationships with UNB departments.
• Perform other duties as assigned.
  
  

What You Bring

• Bachelor degree in a related field.
• 1 year of experience in a university setting.
• 2 years of customer service experience.
• An equivalent combination of education and experience may be considered.
  
  

Additional Strengths

• Experience in a records-related environment would be considered a strong asset.
• Experience in an Ellucian environments would be an asset.
• Proven adaptability and flexibility.
• Proficient with Word Suite, O365 and databases.
• Excellent, reading, writing and comprehension skills.
• Confidentiality and professionalism are essential qualities.