Curriculum and Graduation Advising Specialist

Douglas College; New Westminster; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

Join a forward-thinking institution as a Curriculum and Graduation Advising Specialist, where your detail-oriented and solution-focused skills will empower students to achieve their academic goals. In this role, you will collaborate across departments, ensuring program requirements are accurately maintained and providing essential support to students and faculty. This position offers a hybrid work arrangement, excellent health benefits, and a commitment to a healthy work-life balance. Become part of a dedicated team that values professional growth and fosters an inclusive, respectful workplace.

Benefits

Excellent Health and Dental Benefits

Defined-Benefit Pension Plan

Professional Development funding

Access to Fitness Centres and Classes

Transit-accessible campuses

Hybrid work arrangements

Qualifications

• Minimum of two years related work experience in a recognized post-secondary institution.
• Knowledge of post-secondary policy and procedures.

Responsibilities

• Support students in maintaining program and graduation requirements.
• Analyze complex systems and resolve issues.

Skills

Detail-oriented

Solution-focused

Analytical Skills

Collaboration

Event Planning

Education

Undergraduate degree from a recognized post-secondary institution

Tools

Degree Audit System

Basic Computer Programming Languages

Degree Works

Banner

Job description

Curriculum and Graduation Advising Specialist

$31.14 per hour (with wage increments to a max of $34.96 per hour). Salary and wage increments are in accordance with the Collective Agreement.

The Opportunity

You’re detail-oriented, solution-focused, and passionate about supporting student success behind the scenes. You take pride in ensuring that program and graduation requirements are accurately maintained, empowering students to stay on track toward their academic goals. You thrive when analyzing complex systems, resolving issues, and collaborating across departments. Your knowledge of curriculum, academic policies, and degree audit systems makes you a trusted resource for students, faculty, and advisors alike.

If this sounds like you, we’d love to have you on our team! Apply to the Curriculum and Graduation Advising Specialistposition, and join our dedicated and supportive team.

WHO WE ARE

Do what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best degree-granting colleges even better.

Be a part of an institution where everyone is committed to empowering successful students, creating responsive learning environments, fostering social and environmental responsibility, and supporting healthy learning and work environments.

WHAT WE OFFER

We offer the opportunity to do what you do best in an inclusive, collaborative and collegial environment. At Douglas, our goal is to ensure our people are valued and supported by promoting a healthy work-life balance, professional growth, and development, as well as a safe and respectful workplace.

• Transit-accessible campuses
• Hybrid work arrangements for eligible positions
• Excellent Health and Dental Benefits for eligible positions
• Defined-Benefit Pension Plan for eligible positions
• Professional Development funding
• Access to our Fitness Centres and Classes
• To have an undergraduate degree from a recognized post-secondary institution. A combination of education and experience may be considered.
• A minimum of two years related work experience in a related field at a recognized post-secondary institution. Experience in event planning and coordinating large events such as graduation is an asset.
• Knowledge of post-secondary policy and procedures, programs, graduation, transfer credit, and a range of registrarial processes.
• Experience with basic computer programming languages to encode program requirements in the Degree Audit system (i.e., an ability to represent rules and requirements) is strongly preferred.
• Experience working with a degree audit system such as Degree Works and Banner is preferred.

For the Full Job Description click here .

Additional Information

• This temporary full-time (35 hours per week) position is available starting May 12, 2025 to November 14, 2025.
• Regular hours of work are Monday to Friday, 8:30am – 4:30pm. Shift days and times may change depending on the Department’s need. Occasional evening and/or weekend work may be required.
• The position is located at the New Westminster campus; however, successful candidate must be available for occasional work at all Douglas College campuses and offsite locations.
• Douglas College is committed to supporting a healthy work/life balance for employees. A modified/flexible schedule and/or hybrid work from home arrangement may be considered, subject to the terms of the College’s Work From Home Policy.

Posting Number

Posting Number 02519SA

Position Title

Position Title Curriculum and Graduation Advising Specialist

Anticipated Start Date

Anticipated Start Date 05/12/2025

End Date

End Date 11/14/2025

Needs a Criminal Records Check

Needs a Criminal Records Check No

How To Apply

Open Date

Open Date 05/05/2025

Close Date

Close Date 05/12/2025

Open Until Filled No

Minimum Number of References

Equity Statement

Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited, to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations, gender identities and expressions, and persons of all faith identities, age, marital status, and parental status.

Qualified internal applicants must apply by May 12, 2025 to be given first consideration. Click the link at the top of this page to apply directly to this posting.

At Douglas College, we believe in a personal touch and the importance of genuine interactions. Every application is carefully reviewed by a member of our team without the use of AI tools.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you a current or former Douglas College employee/student?
  • Current employee
  • Former employee
  • Current student
  • Former student
  • None of the above
• * If you are a current/former employee/student, enter your ID number. (Type in N/A if not applicable.)

  (Open Ended Question)

• * If you are a regular or auxiliary staff member of the College, are you currently on your probation/trial period at the College?Please note that Article 28.5 (a) of the Collective Agreement (BCGEU) states - "...regular employees shall not be eligible to apply for another regular posted position within their initial probation period...", and Article 28.5 (b) states - "...employees shall not be eligible to apply for another posted position within their trial period unless the posted position constitutes a promotion or results in a change from auxiliary to regular status...".
  • Yes
  • No
  • Not an employee
• * How did you first find out about this employment opportunity?
  • Douglas College Careers Site
  • LinkedIn
  • Indeed
  • Social Media (Facebook, Instagram)
  • Personal Referral
  • Agency Referral
  • Professional Association Website
  • Colleges and Institutes Canada (CICAN)
  • Canadian Association of University Teachers (CAUT)
  • Douglas College CareerHUB
  • Career Fair or Other Hiring Event
  • Other
  • Glassdoor
• * If you are not a Canadian Citizen or Permanent Resident, do you currently have a valid Canadian work permit?
  • Yes
  • No
  • Not Applicable
• * If you have a valid Canadian work permit, please indicate expiry date and the type of work permit you hold. (Type N/A if not applicable).

  (Open Ended Question)

• * Please confirm that you will maintain residency in the Lower Mainland for the duration of your employment.
  • Yes, I confirm
  • No, I am not able to meet this requirement