Curriculum & Academic Records Coordinator

SAIT's School of Hospitality and Tourism is consistently recognized as one of the best hospitality schools in the world. We are proud to be the only institution in Canada to hold a Top 50 hospitality school ranking with both CEOWORLD Magazine and QS University Rankings.

Our prestigious reputation has been built on our progressive curriculum, strong relationships with industry and our unparalleled approach to applied education.

The Opportunity

As a member of our fantastic team, you will play a vital role in managing curriculum-related processes, documentation, and system updates for the School of Hospitality and Tourism. The H&T Curriculum and Academic Records Coordinator ensures accurate curriculum records, facilitates updates, and supports faculty and leadership with curriculum-related requests. Additionally, this role will be responsible for establishing a comprehensive records and data management system, ensuring accurate data collection, organization, and analysis to support strategic decision-making.

You will interact regularly with faculty and academic leadership within the school, as well as key partners across SAIT (i.e. Centre for Teaching and Learning, Educational Technology Services (ETS), Business Intelligence and Analytics (BIA), The Office of Quality Assurance, and the Office of the Registrar (OTR)).

Core Duties Include:

1. Ensure accurate setup and maintenance of programs and courses, implementing changes as needed.
2. Facilitate curriculum excellence by processing, tracking, and archiving curriculum change requests.
3. Provide guidance and training to faculty on curriculum processes, ensuring compliance with institutional standards.
4. Support curriculum governance initiatives and contribute to annual reporting requirements.
5. Establish and maintain a structured records and data management system to enhance accessibility, accuracy, and compliance.
6. Analyze academic records and curriculum data to generate insights that support leadership in decision-making and continuous improvement.
7. Develop reports and dashboards to present key academic data, trends, and recommendations to faculty and leadership.

This position is a temporary salaried role for one year, with the potential for extension.

The Role

• System Administration
• Demonstrate expertise in using Curriculog, Acalog, Brightspace, Smartsheet, SharePoint and related platforms.
• Assist with Brightspace content loading, instructor requests, and collaboration with Educational Technology Services (ETS).
• Conduct audits of Brightspace courses to ensure alignment with standardized program templates.
• Design, create, and maintain an efficient school records and data management system to ensure accurate organization, storage, retrieval, and compliance with institutional policies.
• Develop, implement, and oversee a data-driven enrollment and registration tracking system to provide real-time insights and regular reports for Academic Chairs.
• Administer and manage the Student Feedback Questionnaire (SFQ) process, including survey deployment. Facilitate data analysis sharing with leadership using institutional reporting tools.

• Curriculum Program Management
• Maintain and update core curriculum documentation, including program maps and other essential curriculum materials, ensuring adherence to internal and external deadlines.
• Support curriculum documentation for regular program reviews and the Campus Alberta Quality Council (CAQC) annual report.
• Ensure alignment with SAIT policies, procedures, and academic processes, including the Management of the Academic Year (MOTAY) framework.
• Establish and maintain collaborative relationships with faculty, Academic Chairs, Deans, and academic partners to provide curriculum support and ensure compliance with academic policies.

• Support School and Program Quality Processes
• Leverage technology to automate processes and enhance operational efficiency.
• Coordinate the textbook ordering process for the school, ensuring timely and accurate procurement.
• Engage in continuous professional development through courses, workshops, and self-directed learning to enhance skills and performance.

Qualifications

• Minimum post-secondary diploma in administration, education, project management or related field.
• Minimum 3+ years of administrative or related experience.
• Certification or evidence of advanced skills in Microsoft Office applications.
• Proficient in adopting and leveraging new technologies to enhance efficiency.
• Bachelor’s degree preferred.
• 3+ years of relevant experience in educational institute preferred.
• Preference will be given to applicants with experience in curriculum administration and processes at a post-secondary level.
• Familiarity with Banner, Acalog, Curriculog, Smartsheets, D2L Brightspace, Tableau preferred.
• A combination of education and experience may be considered.

Skills Required

• Innate belief in the power and importance of empathy, collaboration and one-team mindset.
• Strong interpersonal skills and the ability to work effectively with a variety of stakeholders.
• Motivated self-starter who thrives on taking initiative and performs well with minimal supervision.
• Comfort with ambiguity and the ability to adapt to new and changing priorities.
• Appreciation and embrace of change as an essential constant in a continually unpredictable environment.
• Embody core personal traits of gratitude, kindness to others, patience and assuming positive intent.
• Continuous improvement mindset balancing high expectations with the journey towards excellence.
• Willing to take risks, experiment, improvise, innovate and imagine.
• Critical thinker, coming to well-reasoned conclusions and solutions to problems.
• Thinks open-mindedly, recognizing and assessing assumptions, biases, implications and consequences.
• Curious by nature with a desire to seek to understand.
• Appreciates the perspectives and worldviews of others.
• Embraces and encourages a community rooted in equity, diversity and inclusion.
• Strong communication skills, both written and verbal.
• Excellent organizational and time management skills and exceptional attention to detail.

Job classification: A5904 - Administrative Assistant II

Salary Range: $50,523.20 - $60,070.40

# of positions: 1

Posting closing date: April 30, 2025

About SAIT

SAIT is a global leader in applied education. Named one of Alberta’s Top Employers, we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.

Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.

Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT.

At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.

SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.