Court Services Counter Clerk

Government of Yukon; Whitehorse; On-site; CAD 50,000 - 70,000; Full time

Job summary

A government entity in Yukon is seeking a full-time administrative professional to support court proceedings. Responsibilities include processing documents, assisting with court requirements, and managing administrative tasks. Ideal candidates should have a post-secondary education in office or legal administration and possess excellent communication skills. Position offers 75 hours bi-weekly with a commitment to client service and confidentiality.

Qualifications

• Experience performing administrative functions (preferably in a legal environment).
• Experience researching and interpreting and applying legislation.
• Experience working with the Yukon Rules of Court and knowledge of the Yukon justice system would be an asset.

Responsibilities

• Support the orderly proceedings of the courts by processing documents.
• Provide assistance and information on civil and family court proceedings.
• Manage transcript and court audio requests.
• Provide administrative support to the judiciary.

Skills

Excellent interpersonal and written communication skills

Commitment to client service

Tact and good judgment

Strong organization and work prioritization skills

Attention to detail

Self-motivation

Ability to work well independently and as part of a team

Ability to maintain high levels of confidentiality

Ability to perform multiple tasks with competing deadlines

Education

Successful completion of post-secondary program in Office, Business, or Legal Administration

Tools

For the Record digital recording system

Job description

Job Summary And Requirements

This is to fill 1 term full time position working 75 hours bi-weekly.

The Department of Justice is working to ensure Yukon remains a safe, secure, and healthy place to live and work. We provide supportive and dynamic work environments comprising teams of professionals who are committed to making a difference in the lives of Yukoners.

This position supports the orderly proceedings of the courts by processing documents for all levels of court and with respect to court fees, fines and moneys owing, providing assistance and information on the process and requirements for civil and family court proceedings, managing transcript and court audio requests, providing administrative support to the judiciary and managing access to official court records.

The Principles That Guide Us Are

Reconciliation with Yukon First Nations : Together as DOJ representatives we commit to embracing the spirit of the Final Report of the Truth and Reconciliation Commission of Canada entitled Honouring the Truth, Reconciling the Future , by conducting ourselves in our day-to-day business in a manner that embodies the purpose of reconciliation with First Nations in the Yukon. We recognize the importance of employee education on First Nations history and encourage innovative thinking by all DOJ personnel on our ability to effect meaningful change towards true reconciliation.

Working as a Team: As DOJ employees we value working together as a team within branches and within the department as a whole, while respecting our respective roles in the administration of justice, to work as one entity to meet our collective objective to serve the public. We are mindful of the impact of our actions on the people around us both in proximity and in the larger department and strive to ensure that we maintain the best interests of the department in our approach to our work.

Identify and Meet our Clients' Needs: DOJ personnel have a wide variety of responsibilities and an equally diverse clientele, internal and external to government, and we are committed to ensuring that they know we work for them and that we treat them with empathy, inclusion, integrity, respect and professionalism.

Initiative and Innovation: Management will encourage DOJ staff at all levels to think innovatively and to take initiative that will improve the work we do and services that we provide to allow for positive change and creativity in the workplace. Management will encourage DOJ personnel to reconsider our approach to the services we provide and adapt to the changing environment.

Communications: We are committed to improving the way we communicate internally with one another and externally to the public in order to better perform as a DOJ Team, share information and ideas with each other, dispel negative myths about the department and to ensure that the general public has an appreciation for the excellent work we do.

For more information about this position, please contact Clerk of the Supreme Court, Maria Gella Vargas at [e-mail]

For more information about the recruitment process, please contact Human Resources Consultant, Shannon Poelman at [e-mail]

If you need technical support submitting your application, please contact:[phone] or [e-mail]

Qualifications

Essential Qualifications

Please submit your resume clearly demonstrating how you meet the following qualifications. Please note selection for further consideration will be based solely on the information you provide in your resume.

• Successful completion of post-secondary program in Office, Business, or Legal Administration;
• Experience performing administrative functions (preferably in a legal environment);
• Experience researching and interpreting and applying legislation;
• Experience working with digital recording system For the Record would be an asset;
• Experience working with the Yukon Rules of Court and knowledge of the Yukon justice system would be an asset.
  
  

Candidates who have education, training, and/or experience equivalent to the essential qualifications listed above will be equally considered.

Skills

Desired Knowledge, Skills and Suitability

Candidates should have and may be assessed on:

• Excellent interpersonal and written communication skills,
• Commitment to client service,
• Tact and good judgment,
• Strong organization and work prioritization skills,
• Attention to detail,
• Self-motivation, and ability to work well independently and as part of a team,
• Ability to maintain high levels of confidentiality, and
• Ability to perform multiple tasks with competing deadlines.
  
  

Additional Information

Conditions of employment:

• Notary Public Certification within 6 months of hire
• Security Clearance
  
  

Relocation: Relocation costs will not be considered for this position.

Eligibility List

6 months