Court and Client Representative (irregularly scheduled hours and on-call contracts) – Uni[...]

November 20 2024 Expected expiry date: July 11/25
Industries: Legal
Categories: Legal, Paralegal,
Locations: Gore Bay, ON | Haileybury, ON | Cochrane, ON | North Bay, ON | Parry Sound, ON | Kirkland Lake, ON | Sudbury, ON | Timmins, ON | Elliot Lake, ON | Sault Ste Marie, ON
Employment Type: Full time
There is an ongoing need to recruit for irregularly scheduled and on-call contracts for a duration of up to 6 months, with the possibility of longer-term employment based on operational needs.

This is a continuous posting based on operational needs and may be extended or closed at any time without notice. Please only submit your completed application ONCE under this Job ID.

At this time, a resume or cover letter is not required. If you are interested and demonstrate the qualifications outlined below, CLICK HERE to complete an application.

Based on your application, you may be contacted for a resume and further assessments.

Take pride in serving the public and delivering accessible, fair, and timely court services. Experience the justice system from the inside. You’ll play a key role in ensuring the courts run smoothly and serve as an essential contact between the legal system and your community.

Please note:
• This position is for irregularly scheduled hours, with an opportunity to be called in based on operational requirements, working up to 36.25 hours per week. There is no minimum guaranteed number of hours per week, but it is not uncommon for some sites to average 20-30 hours per week. Schedules are set in advance of the work week.
• This position requires the incumbents to report to work on site.

In your application, please indicate all the location(s) you are interested in.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful, and equitable workplace. We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities, and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the “How to apply” section if you require a disability-related accommodation.

What can I expect to do in this role?
Working in court administration is dynamic and exciting – every day is different. You can expect to:

1. work with and support judges, lawyers, the public, and justice system participants
2. work both in the courtroom and at the court office
3. manage court records, receive and draft court documents and review legal documents
4. support online, hybrid, and in-person hearings and use court recording equipment
5. guide the jury selection process and manage court materials

Visit our Become a court and client representative page for more information on the role.

How do I qualify?
Mandatory requirement:
• You can type at least 30 words per minute

Additional requirements:
You may need to be:
• available to work an irregular schedule, including on weekends and holidays
• willing to travel to different courts by air or car
• licensed to drive in Ontario

Technical skills:
You can:

1. apply guidelines, procedures, policy, legislation, and regulations to your work
2. adapt and learn new skills and digital processes
3. troubleshoot basic issues with computer equipment and seek technical support when necessary
4. host court proceedings using online meeting software
5. search for information and enter data in computer programs and databases

Communication and client service skills:
You can:

1. provide exceptional customer service
2. communicate confidently and effectively when you write and speak
3. work with complex information and explain it clearly to the public
4. pay close attention to detail when completing written tasks

Problem solving and judgement skills:
You can:

1. take initiative to identify issues and recommend or implement solutions
2. apply good judgement in challenging situations
3. be discreet and keep sensitive information private

Planning and organizational skills:
You can:

1. prioritize tasks to meet deadlines and adjust when plans change
2. work on your own or with a team

Cash/Payment skills:
You can:

1. use a cash register to receive payments
2. calculate fees, collect, and balance daily transactions
3. complete a daily record of received payments

Don’t meet every qualification?
If you’re excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate! Once in the position, you will receive comprehensive training.

What we offer:
• We offer a unique opportunity to make a real difference in people’s lives, working both in and out of the courtroom.
• You will be joining a team of more than 3,000 frontline staff members and managers across the province, committed to professionalism, collaboration, and innovation.
• You will enjoy a friendly and cooperative work environment, career growth opportunities, and on-the-job training.

The Ontario Public Service is one of Ontario’s largest employers. Employees work for 29 ministries, with offices in more than 70 cities across the province. We offer:

1. a career that can grow across ministries and job functions
2. flexible learning and developmental opportunities, including education and mentorship programs
3. a modern, friendly, and accessible physical work environment
4. many employee networks offering support for and education about underrepresented groups

This role comes with the option to participate in a comprehensive compensation and benefits package that includes:

1. a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
2. group health, dental, life, and disability benefits
3. an Employee and Family Assistance Program, which provides confidential counselling services

TO APPLY:
At this time, a resume or cover letter is not required. If you are interested and demonstrate the qualifications outlined below, CLICK HERE to complete an application.

NOTE: This is a continuous posting based on operational needs and may be extended or closed at any time without notice. Please only submit your completed application ONCE under this Job ID.