Court Administration Clerk (PT)

City of Barrie; Barrie; On-site; CAD 60,000 - 80,000; Part time

Job summary

Join a vibrant and progressive community as a Court Administration Clerk, where you will play a crucial role in maintaining the integrity of the Ontario Court of Justice system. This part-time position offers a unique opportunity to engage with the public and support the administration of justice. You will be responsible for processing court documents, managing fine payments, and ensuring accurate court records. With a commitment to exceptional service, you will thrive in a collaborative environment that values teamwork, respect, and innovation. If you are passionate about making a positive impact in your community, this role is perfect for you.

Benefits

Access to Employee Assistance Program

Discounted City Fitness Memberships

Transit Pass Discounts

Pension Plan Enrollment

Perkopolis Perks Program

Qualifications

• Minimum 1 year of college education in Court Support Services or related field.
• 2 years of experience in customer service or office environment.

Responsibilities

• Ensure proper administration of Provincial Offences Courts.
• Provide high-level customer service to the public and enforcement agencies.

Skills

Customer Service

Cash Handling

Keyboarding (40 wpm)

Microsoft Office Suite

Education

College Certificate in Court Support Services

College Diploma in Office Administration-Legal

Tools

Telephone

Printer

Photocopier

Scanner

Adding Machine

Debit/Credit Machine

Point of Sale Terminal

Job description

Posting Number: PN-25-13

Job Type: Permanent Part-time, Non-Union

Salary Range: $32.39 to $38.79 per hour

Location: Barrie, ON - Onsite (see below for more details)

Posted: Friday, April 25, 2025

Application Deadline: Sunday, May 11, 2025 at 11:59 pm

The Opportunity

The Legislative and Court Services Department is comprised of three branches; Legislative Services (which includes Council Secretariat, Corporate Mail and Print Services, Vital Statistics and Access and Privacy Services), Court Services (which is responsible for the administration of justice within two court service areas in compliance with the Provincial Offences Act, the Memorandum of Understanding and Inter-municipal Service Agreements) and Enforcement Services which is responsible for administering and enforcing several municipal by-laws including but not limited to regulations related to the parking of vehicles, pet controls, property maintenance, business licensing, and sign placement).

Under the general guidance and direction of the Court Services Supervisor, the Court Administration Clerk (PT) position is responsible to ensure processes regarding the administration of Provincial Offences Courts are properly followed, legislated time frames are strictly adhered to and the integrity of the Ontario Court of Justice system is maintained. The position is responsible for the accurate processing and keying of charging documents in the Provincial Computer System (ICON) and trials are set within reasonable time frames by following a master court plan. The CAC position also provides a high degree of customer service to members of the general public, enforcement agencies and members of the Law Society of Upper Canada, as well as processing fine payments and ensuring court records are updated accurately. The position is also responsible to aid the Appeal Court in the appeal process for matters tried within the Provincial Offences Court. Overall, this position plays an integral role in supporting the administration of Provincial Offences Court processes and ensuring that the integrity of the Ontario Court of Justice system is maintained.

Our Culture And Qualifications Of The Job

Corporate Culture: Your workplace values align with our corporate values of Strive, Share and Care and you want to join us in providing exceptional services and programs to build a prosperous, growing and sustainable community.

Equally important to what we do is how we do it - your actions reflect our core accountabilities of Personal Awareness, Teamwork and Collaboration, Respect and Inclusion, Innovation, and Service Excellence, which define how we work together to succeed.

Education (degree/diploma/certifications)

• One (1) year College Certificate in Court Support Services or related discipline or successful completion of one (1) year of a College Diploma in Office Administration-Legal, Law Clerk or related discipline
  
  

Don’t meet the credentials as outlined but have years of directly related experience? Please see the City’s Education Equivalency Policy to determine if you may qualify for equivalency. Further information is available at www.barrie.ca/government-news/jobs

• Position Equivalency Code: B
  
  

Experience

• Two (2) years of cumulative part-time or one (1) year of full-time experience performing duties related to the above mentioned major responsibilities in a customer service and/or office environment
• Demonstrated customer service and cash handling experience
  
  

Knowledge/Skill/Ability

• General knowledge of the following acts:
• Provincial Offences Act
• Highway Traffic Act
• Commissioners for Taking Affidavits Act
• Courts of Justice Act
• Demonstrated ability to:
• operate various office equipment such as a telephone, printer, photocopier, scanner, adding machine, debit/credit machine, and point of sale terminal
• maintain a high standard of public relations at all times
• perform in a manner which is consistent with corporate goals, vision, mission, and values
• exercise discretion and judgment when handling confidential, sensitive, and/or controversial information
• maintain confidentiality and ensure the security of private information in accordance with the Municipal Freedom of Information and Protection of Privacy Act and the applicable Memorandum of Understanding (MOU)
• work effectively in a team environment as well as independently
• Intermediate customer service, organizational, interpersonal, and oral and written communication skills
• Accurate keyboarding speed of 40 wpm
• Intermediate computer literacy utilizing Microsoft Office Suite (Word, Excel, and Outlook)
  

Conditions of Employment

• Satisfactory Criminal Record Check*
• Please note that this is a requirement for any new employees to the City of Barrie in accordance with the Police Record Check Procedure. Existing employees who have met this criteria will be exempt from this requirement.
  
  

Other Important Information

Location: 45 Cedar Pointe Drive, Barrie, ON

Hours: The normal hours of work are up to and including 24 hours per week with a varying schedule to support business demand.

Wage: This is a permanent part-time non-union position with the following 2025 pay range:

• Hourly Pay Rate: $32.39 to $38.79
  
  

What We Offer: An add-on equal to 4% of the hourly rate will be added to the employee’s wages in lieu of employer-paid non-statutory benefits. This position also includes optional enrollment in the OMERS Primary pension plan, access to the Employee and Family Assistance Program (EFAP), discounted rates for City Fitness Memberships and Transit Passes, and access to the Perkopolis Perks program, which provides exclusive access to discounts on a wide range of products and services available to all City employees.

How to Apply: Click the ‘Apply Now’ button at the top and/or bottom of the job posting to start the application process. Please note that emailed applications will not be considered.

Why Barrie?

The City of Barrie is a vibrant, progressive, and growing community with deep connections to our heritage, to nature and to the opportunities surrounding us.

Our community values quality of life; the ability to play year-round with 300 hectares of park space, our beautiful waterfront, our lively downtown core and the nearby hills, wetlands, and forests. We also value connections; to our neighbours and the community, to our road and rail network, and to the opportunity Barrie provides to enjoy life.

Everything Barrie has to offer, from the water we drink to the roads we travel on, has one thing in common - municipal workers. Joining a municipality is one of the most rewarding, engaging, and exciting careers you could choose. It is a career you can take pride in knowing that every day you make a positive impact on an entire community. We are one team, with one goal and we all work together to continue making our community great.

The City of Barrie is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness and welcomes applications from qualified individuals of diverse backgrounds. We are committed to providing barrier-free and accessible employment practices and we will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. If contacted for an employment opportunity, please advise if you require Code-protected accommodation and we will work with you to meet your needs.

The job posting has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this position. It may not contain a comprehensive inventory of all duties and responsibilities required of employees to do this job. For full position details, please request a copy of the job description by emailing [e-mail].