Councillor's Assistant

City of Ottawa / Ville d’Ottawa; Ottawa; On-site; CAD 40,000 - 60,000; Full time

Job summary

The City of Ottawa seeks a Councillor's Assistant to provide vital administrative support in the Councillor’s office. Successful candidates will manage correspondence, organize events, and serve as a point of contact for community inquiries. This role offers flexible hours and valuable experience in government operations, ideal for individuals with strong communication and organizational skills.

Benefits

Excellent benefits package

Qualifications

• Minimum of 3 years experience providing administrative services required.
• Experience supporting an elected official is desirable.
• Valid Ontario unrestricted ‘G’ class driver's license required.

Responsibilities

• Provide administrative assistance to the Councillor and office.
• Prepare correspondence and reports, organize meetings.
• Assist with community events and case work as required.

Skills

Communication

Attention to detail

Multitasking

Public Relations

Education

Post Secondary School Diploma

One year Office Administration or Business Program

Tools

Microsoft Office

Job description

Requisition ID: 17950

Department: Ottawa

Service: City Council

Branch: Elected Representatives

Employment Type: Multiple Temporary Full Time and Part Time Positions

Work Hours: Full Time: 35hours per week / Part Time: Up to 24 hours per week

Affiliation: Non Union/Non MPE

Salary Information: Commensurate with experience; competitive salary and excellent benefits package.

Location: City Hall,110 Laurier Avenue West

City: Ottawa, ON

Job Category: Administrative and Support Services

Application Close: 30/06/2025

Candidates applying for this posting will be considered for temporary full-time and temporary part-time Councillor's Assistant positions until December 31, 2025.

Job Summary

Under the general supervision of the Executive Assistant, the Councillor’s Assistant will provide a comprehensive range of services in support of the Councillor and the Councillor’s office.

Description Of Responsibilities

The Councillor’s Assistant is responsible for providing administrative assistance as required by the Elected Official.

Responsibilities may include preparing written correspondence and reports, maintaining existing spreadsheets and record systems, organizing meetings and events, answering calls and responding to inquiries, verifying and processing expenditures, liaising with other community stakeholders, and completing other administrative duties.

The Councillor’s Assistant may be asked to assist with community events, communications, constituency case work, and other tasks as assigned by the Councillor or supervising staff member.

Education And Experience

Post Secondary School Diploma

One year Office Administration or Business Program

A minimum of 3 years experience in providing administrative services is required. Experience providing support to an elected official is desirable.

CERTIFICATIONS AND LICENCES

A valid Ontario unrestricted “G” class driver’s license (or provincial equivalent) with no more than 6 demerit points accumulated.

KNOWLEDGE

• Knowledge of City administrative structure
• Knowledge of City services and policies
• Knowledge of Microsoft Office
• Office systems and procedures
  
  
  
  

Competencies, Skills And Abilities

• Excellent written and oral communication
• Ability to maintain composure and handle difficult situations
• Attention to detail
• Ability to effectively work independently and within a team
• Energetic, motivated, and a self starter
• Deals effectively with the public, senior management, media and other levels of government effectively and with tact and diplomacy
• Strong ability to multitask and take on a variety of assignments, adjusting priorities as required
• Deals effectively with timelines and deadlines, works well under pressure
  
  
  
  

What You Need To Know

• Language Requirement: Various language requirements, locations may require English only, French only OR Bilingual competencies. Some positions require English oral, reading, and writing. Some positions required French oral, reading and writing.
• Driver’s License Requirement: A valid Ontario unrestricted G class driver’s license (or provincial equivalent) with no more than 6 demerit points accumulated
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
  
  
  
  

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.

Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.

The City of Ottawa provides accommodation to applicants during all parts of the hiring process, upon request. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the HR Service Centre (email: [e-mail]) at 613-580-2424, extension 47411 Employee Service Centre at 613-580-2424 extension 12211 or via email at [e-mail] .