Corporate Records Clerk

TEEMA; Vancouver; On-site; CAD 45,000 - 65,000; Full time

Job summary

A leading company in Vancouver seeks a Legal Administrative Assistant to manage corporate maintenance and legal documentation. The ideal candidate will possess strong organizational skills, attention to detail, and experience with corporate law processes. This role offers a dynamic environment where you can utilize your initiative and problem-solving abilities while supporting a busy legal team.

Qualifications

• Experience handling annual corporate maintenance.
• Keyboarding at a minimum of 60 wpm.
• Advanced computer skills with Word, Excel and Outlook.

Responsibilities

• Preparation of annual reports and consent resolutions.
• Incorporation and organization of B.C. corporations.
• Preparing corporate legal documents and handling updates.

Skills

Excellent communication skills

Attention to detail

Problem-solving skills

Organizational skills

Ability to work independently

Ability to work in a team

Education

Completion of an accredited Legal Administrative Assistant or Paralegal program

Tools

ALF

BC Online

Word

Excel

Outlook

Job description

Preparation of annual reports and annual consent resolutions for B.C. and Federal corporations, societies and maintenance of extra-provincial registrations across Canada

Maintaining the Annual Maintenance Bring Forward system

Incorporation and organization of B.C. corporations and extra-provincial registrations

Preparing corporate legal documents, such as changes in directors, officers and registered office address

Handling general updates to minute books

Processing share transfers, transmissions, dividends and redemptions

Updating ALF database

Other administrative support as required

What you must have :

Experience handling annual corporate maintenance

Completion of an accredited Legal Administrative Assistant or Paralegal program

Working knowledge of ALF and BC Online

Excellent spelling, grammar and proofreading skills

Advanced computer skills with Word, Excel and Outlook

Keyboarding at a minimum of 60 wpm

Excellent communication and interpersonal skills with the ability to listen effectively and respond appropriately

Excellent organizational skills with a strong attention to detail to produce high quality and accurate work

Ability to work effectively both independently and as a contributing member in a team environment

Solid decision-making and problem-solving skills coupled with a willingness to learn and to adapt to changing demands

A high level of initiative and resourcefulness

Ability to prioritize tasks by deadline, work calmly under pressure and manage high volume of work in a fast-paced environment