Corporate Legal Support Assistant | Client Services

Dentons Canada

Ottawa

On-site

CAD 65,000 - 75,000

Full time

28 hours ago

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Benefits offered by this job

Extended health benefits

Mental health benefits

Paid time off

Retirement savings plans

Fitness subsidy

Parental leave top-up

Job summary

Dentons Canada in Ottawa seeks an experienced Legal Assistant with 3 to 4 years of relevant experience to support its Corporate Group. The role emphasizes discretion, organization, and client-focused service to help lawyers manage complex matters and deadlines.

The candidate will draft, file, and bill client matters, maintain dockets, and coordinate with finance and knowledge management teams. A strong eye for detail and superior communication are essential for success.

Qualifications

Post-secondary education in Business Administration or related discipline; a Legal Administration or Law Clerk diploma is considered a strong asset.
3 to 4 years of experience in a legal assistant or comparable role, preferably within a corporate practice; infrastructure experience an asset.
Proficiency with legal accounting, docketing, and document management systems.
Exceptional interpersonal, verbal, and written communication skills, with a demonstrated ability to deliver outstanding client service and interact professionally with a diverse range of stakeholders.
Superior organizational skills, strong attention to detail, and a commitment to producing accurate, high-quality work, including excellent proofreading and follow-up capabilities.

Responsibilities

Draft, prepare, proofread, and finalize correspondence, accounts, transactional documents, and other legal forms and materials.
Enter and maintain lawyer dockets, coordinate with the Finance Department as required, and prepare detailed client billings.
Respond promptly and professionally to client inquiries, conduct appropriate follow-up, and keep lawyers informed of client interactions during their absence.
Open, organize, maintain, and archive client files, while ensuring compliance with Firm protocols and knowledge management practices, including precedent systems.
Manage incoming and outgoing mail and correspondence, maintain email accounts, and oversee bring-forward systems to ensure deadlines and follow-ups are met.
Prepare, review, and process cheque requisitions, expense reports, and other financial documentation.
Maintain accurate and up-to-date client and matter information, including electronic contact records, in accordance with Dentons' data management requirements.
Provide administrative support by scheduling appointments and meetings, coordinating travel arrangements, booking meeting rooms, preparing materials, and liaising with internal departments to ensure timely delivery of client service requirements.
Organize and maintain both electronic and physical filing systems, ensuring documents are accurately stored and readily accessible.
Foster a collaborative team environment by supporting colleagues, providing coverage during absences, maintaining strict confidentiality, and demonstrating accountability in delivering exceptional service to internal and external clients.
Perform additional duties and responsibilities as assigned.