Corporate Legal Assistant

CAPREIT Apartments; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading property management company in Toronto is seeking a Corporate Legal Assistant for a 1-year contract to provide superior administrative support to the legal department. The role involves calendar management, legal administration, and assisting with property acquisitions and disclosures. The ideal candidate has 2-5 years of legal support experience, strong communication skills, and proficiency in relevant software. Offering a collaborative work environment.

Qualifications

• 2-5 years' experience providing legal support.
• Prior experience working in a legal environment.
• Excellent verbal and written communication skills.
• Attention to detail and organizational skills.
• Ability to work well under pressure and tight deadlines.

Responsibilities

• Manage calendar and schedule meetings for the SVP Legal.
• Develop and maintain a filing system for documents.
• Coordinate execution and notarization of documents.
• Prepare reports, correspondence, and meeting materials.
• Research and prepare memos on legal-related matters.

Skills

Interpersonal skills

Analytical skills

Organizational skills

Communication skills

Client-service orientation

Education

Post-secondary diploma or certificate from a Law Clerk program

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Diligent Boards

Job description

Title: Corporate Legal Assistant (*1 Year Contract*)

Reports To: Senior Vice President, Legal & Corporate Secretary

Position Summary: The Corporate Legal Assistant to our SVP, Legal & Corporate Secretary provides superior administrative support and coordination to the members of our Legal Department. This role is primarily responsible for calendar management, email management, meeting preparation, legal administration and other administrative services and may include support and assistance for project management within those groups. The ideal candidate for this role should possess the ability to work well with people of diverse backgrounds and skills, manage time effectively, think strategically and act proactively to addresspotential challenges or opportunities within the department.

Responsibilities:

• Manage calendar and schedule/reschedule all meetings and appointments for the SVP Legal and other members of the Legal Department, as required
• Develop and maintain a well-organized filing system that permits ease of reference and rapid retrieval of information and documents
• Coordinate execution and notarization, if required, of various documents
• Book boardrooms, prepare agendas, meeting material and meeting minutes
• Prepare reports and correspondence
• Respond to/screen telephone calls and emails
• Handle all incoming/outgoing mail as well as mail to be sent out by courier
• Coordinate with the board of trustees for meetings and other trustee requirements and assist in preparing board and board committee materials
• Draft and review resolutions, termination notices, legal letters and other ancillary documents
• Research and prepare memos on legal-related matters
• Assist with continuous disclosure matters under applicable securities laws
• Coordinate and execute acquisition/disposition related requests, including due diligence requirements
• Provide support for property acquisitions and dispositions, financing and re-financing transactions and land development matters
• Coordinate external counsel and/or other vendor/purchaser’s counsel to ensure timely closing of transactions
• Prepare expense reports
• Coordinate review and payment of invoices
• Coordinate various department needs of the Legal Department
• Organize team events to foster engagement amongst the Legal Department

Qualifications:

• 2-5 years' experience providing legal support
• Prior experience working in a legal environment
• Post-secondary diploma or certificate from a Law Clerk program (an asset)
• Excellent verbal and written communication skills and strong attention to detail
• Have working knowledge of Microsoft Word, Excel, PowerPoint, Outlook and Diligent Boards
• Excellent organizational and scheduling skills
• Strong analytical, critical thinking and creative thinking skills
• Client-service oriented, including strong interpersonal and relationship building skills
• Proven ability to multi-task, work well under pressure and tight deadlines and adjust to changing needs of the department
• Ability to work in a team