Corporate Legal Assistant

Keyser Mason Ball, LLP; Mississauga; On-site; CAD 60,000 - 80,000; Full time

Job summary

A well-established law firm in Mississauga is seeking a Corporate Legal Assistant with at least two years of experience. This full-time role involves supporting daily administrative tasks, managing client invoices, and performing conflict checks. Ideal candidates will have experience in a law firm and strong organizational and communication skills. A commitment to diversity and inclusion is highly valued, and the firm ensures a supportive environment for all employees.

Qualifications

• Minimum of two years working as a Legal Assistant or Executive Assistant.
• Previous exposure to a law firm or professional services environment is highly preferred.
• Ability to work independently and in a team environment.

Responsibilities

• Provide assistance for daily administrative tasks.
• Complete and produce client invoices.
• Perform conflict checks and manage files.
• Monitor deadlines and support calendar management.

Skills

Customer service orientation

Excellent verbal communication

Excellent written communication

Strong troubleshooting skills

Agility and resilience

Organizational skills

Tools

Microsoft Office 2016 or later

Legal practice group software (e.g., ProLaw)

Document management systems (e.g., Citrix)

Job description

Overview

Keyser Mason Ball, LLP ("KMB Law") is a full-service business law firm with offices in Mississauga, Burlington, and Toronto. We are an organization with a long history (since 1979), led by a progressive partnership that emphasizes personal and professional respect for our lawyers and employees, community consciousness, and delivering value to clients. Our practice areas include Corporate / Commercial, Real Estate and Land Development, Intellectual Property, Franchising, Wills & Estates, Civil and Commercial Litigation, Labour and Employment, Family Law, and Mediation.

KMB Law is seeking a Corporate Legal Assistant with at least two (2) years of experience to assist a working group in our Corporate / Commercial Law practice group.

This position offers an opportunity to collaborate with experienced professionals and gain direct experience in a dynamic and challenging legal environment.

Position Overview

This non-remote position will be located primarily out of our Burlington office. Hours of work are from 9am to 5pm. The successful candidate may be required to work outside of normal business hours to meet business and client needs from time to time.

Duties and Responsibilities

• Provide assistance and support for daily administrative tasks, as required.
• Completion and production of client invoices.
• Assistance with recovery of accounts receivable.
• Perform conflict checks.
• File management and coordination.
• Monitor deadlines and tickler system.
• Calendar management and coordination.
• Other duties as assigned.

Required Knowledge and Experience

• Minimum of two (2) years working as a Legal Assistant or Executive Assistant.
• Previous exposure to a law firm or professional services environment is highly preferred.
• Knowledgeable in using and supporting Windows 11, Active Directory, Microsoft Office 2016 or later or MS 365, or other document management systems (Citrix and VPN), and mobile devices (iOS and Android).
• Familiarity with legal practice group software (e.g., OnCorp, Appara, FastCo) and document management and / or accounting management systems (e.g., ProLaw, Acumin) would be beneficial.
• Customer service oriented.
• Excellent verbal, written and interpersonal skills.
• Strong troubleshooting skills.
• Proven agility and resilience in a fast-paced environment.
• Goal oriented, very organized, and willing to take ownership of customer requests.
• Excellent follow through, attention to detail and organizational skills.
• Ability to work independently and in a team environment.

Diversity and Inclusion

At KMB Law, we believe a diverse workplace is comprised of individuals with unique backgrounds, characteristics, and qualities. An inclusive workplace creates an equitable environment where individuals are respected and welcomed. KMB Law is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace welcoming and supportive. Reasonable accommodation is available on request for candidates with disabilities taking part in all aspects of the selection process.

How to Apply

Interested candidates are invited to submit a resume, brief cover letter, and compensation expectations to [e-mail] and indicate "Corporate Legal Assistant" in the subject line of your email. We do not use artificial intelligence to screen, assess or select applicants for this position.

We appreciate hearing from all qualified candidates; however, only those whose background and experience match our requirements will be contacted. Where we interview an applicant for this position, we will provide information on whether a hiring decision has been made within 45 days of the interview or last interview.

Job Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Legal
• Industries: Law Practice

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