Corporate Law Clerk

Manulife Insurance Malaysia; Waterloo; Hybrid; CAD 57,000 - 97,000; Full time

Job summary

A leading insurance company is seeking a motivated Corporate Law Clerk to support legal and corporate governance functions. Responsibilities include managing corporate filings, drafting governance documentation, and providing comprehensive support to lawyers. Candidates should possess a diploma in Law Clerk studies and at least 2 years of relevant experience. The role offers a hybrid working environment in Waterloo or Toronto with opportunities for professional growth.

Benefits

Health, dental, and mental health benefits

Retirement savings plans

Paid time off

Qualifications

• Minimum of 2 years of experience in a corporate or legal environment.
• Able to manage multiple priorities in a fast-paced environment.
• Able to exercise discretion in handling sensitive and confidential information.

Responsibilities

• Manage corporate returns, renewals, and filings accurately.
• Draft and review corporate governance documentation.
• Attend board and committee meetings, take minutes.

Skills

Detail-oriented

Excellent organizational skills

Strong interpersonal skills

Problem-solving skills

Advanced proficiency in Word, Excel, PowerPoint

Education

Diploma or certificate in Law Clerk or Paralegal Studies

Tools

Legal entity management software

Job description

time left to apply End Date: September 5, 2025 (26 days left to apply)

job requisition id JR25071480

The Canada Segment Legal team, including Manulife Bank of Canada and the Subsidiary Governance Centre of Excellence, seeks a motivated and highly organized Corporate Law Clerk to support its legal and corporate governance functions. The successful candidate will provide comprehensive legal and clerical support to lawyers serving multiple subsidiaries within Canada Segment. This role requires professionalism, confidentiality, and the ability to prioritize tasks based on timeliness and importance. The successful candidate will work as part of a team of lawyers and clerks to assist the legal and corporate secretarial departments in meeting and exceeding service level commitments to the business.

Position Responsibilities:

Manage provincial and federal corporate returns, renewals and filings, ensuring all documentation is accurate and submitted on time, including payment of associated fees.

Coordinate and schedule board meetings.

Draft and review board and committee meeting materials as well as corporate governance documentation, including bylaws, policies, resolutions, and mandates.

Attend board and committee meetings, take minutes and manage post-meeting take-aways.

Support onboarding requirements of new directors and officers.

Maintain Minute Books, both physical and electronic.

Process invoices, director expenses and other fees.

Maintain updated corporate secretarial documents, checklists and manuals, implementing procedural changes as needed under the guidance and approval of the corporate secretarial team.

Conduct basic legal and general research.

Oversee compliance with Manulife’s policies and procedures, corporate governance best practices and applicable laws, including, but not limited to, the Bank Act, Trust and Loan Companies Act, Insurance Act and any/all other associated regulatory bodies.

Assist with wind-ups and dissolutions.

Required Qualifications:

Diploma or certificate in a Law Clerk, Paralegal Studies, or an equivalent program.

Minimum of 2 years of experience in a corporate or legal environment.

Detail-oriented, with excellent organizational, communication, and time management skills.

Strong interpersonal and problem-solving skills.

Able to exercise discretion in handling sensitive and confidential information.

Able to work collaboratively in a team and to manage multiple priorities in a fast-paced environment.

Advanced proficiency in software applications such as Word, Excel and Power Point.

Knowledge of legal entity management software (e.g., Diligent Boardbooks, Blueprint, various federal/provincial filing systems) is an advantage, but not a requirement.

Experience in the banking or insurance industries is an advantage, but not a requirement.

Position Type: Hybrid

Location: Manulife’s Waterloo or Toronto offices

When you join our team:

We’ll empower you to learn and grow the career you want.

We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.

As part of our global team, we’ll support you in shaping the future you want to see.

Manulife is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact [e-mail] .

Referenced Salary Location

Waterloo, Ontario

Working Arrangement

The Canada Segment Legal team, including Manulife Bank of Canada and the Subsidiary Governance Centre of Excellence, seeks a motivated and highly organized Corporate Law Clerk to support its legal and corporate governance functions. The successful candidate will provide comprehensive legal and clerical support to lawyers serving multiple subsidiaries within Canada Segment. This role requires professionalism, confidentiality, and the ability to prioritize tasks based on timeliness and importance. The successful candidate will work as part of a team of lawyers and clerks to assist the legal and corporate secretarial departments in meeting and exceeding service level commitments to the business.

Position Responsibilities:

• Manage provincial and federal corporate returns, renewals and filings, ensuring all documentation is accurate and submitted on time, including payment of associated fees.

• Coordinate and schedule board meetings.

• Draft and review board and committee meeting materials as well as corporate governance documentation, including bylaws, policies, resolutions, and mandates.

• Attend board and committee meetings, take minutes and manage post-meeting take-aways.

• Support onboarding requirements of new directors and officers.

• Maintain Minute Books, both physical and electronic.

• Process invoices, director expenses and other fees.

• Maintain updated corporate secretarial documents, checklists and manuals, implementing procedural changes as needed under the guidance and approval of the corporate secretarial team.

• Conduct basic legal and general research.

• Oversee compliance with Manulife’s policies and procedures, corporate governance best practices and applicable laws, including, but not limited to, the Bank Act, Trust and Loan Companies Act, Insurance Act and any/all other associated regulatory bodies.

• Assist with wind-ups and dissolutions.

Required Qualifications:

• Diploma or certificate in a Law Clerk, Paralegal Studies, or an equivalent program.

• Minimum of 2 years of experience in a corporate or legal environment.

• Detail-oriented, with excellent organizational, communication, and time management skills.

• Strong interpersonal and problem-solving skills.

• Able to exercise discretion in handling sensitive and confidential information.

• Able to work collaboratively in a team and to manage multiple priorities in a fast-paced environment.

• Advanced proficiency in software applications such as Word, Excel and Power Point.

• Knowledge of legal entity management software (e.g., Diligent Boardbooks, Blueprint, various federal/provincial filing systems) is an advantage, but not a requirement.

• Experience in the banking or insurance industries is an advantage, but not a requirement.

Position Type: Hybrid

Location: Manulife’s Waterloo or Toronto offices

When you join our team:

• We’ll empower you to learn and grow the career you want.

• We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words.

• As part of our global team, we’ll support you in shaping the future you want to see.

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit https://www.manulife.com/en/about/our-story.html .

Manulife is an Equal Opportunity Employer

At Manulife/John Hancock, we embrace our diversity. We strive to attract, develop and retain a workforce that is as diverse as the customers we serve and to foster an inclusive work environment that embraces the strength of cultures and individuals. We are committed to fair recruitment, retention, advancement and compensation, and we administer all of our practices and programs without discrimination on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion or religious beliefs, creed, sex (including pregnancy and pregnancy-related conditions), sexual orientation, genetic characteristics, veteran status, gender identity, gender expression, age, marital status, family status, disability, or any other ground protected by applicable law.

It is our priority to remove barriers to provide equal access to employment. A Human Resources representative will work with applicants who request a reasonable accommodation during the application process. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Manulife/John Hancock policies. To request a reasonable accommodation in the application process, contact [e-mail] .

Referenced Salary Location

Waterloo, Ontario

Working Arrangement

Hybrid

Salary range is expected to be between

$57,675.00 CAD - $96,125.00 CAD

If you are applying for this role outside of the primary location, please contact [e-mail] for the salary range for your location. The actual salary will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training. Employees also have the opportunity to participate in incentive programs and earn incentive compensation tied to business and individual performance.

Manulife offers eligible employees a wide array of customizable benefits, including health, dental, mental health, vision, short- and long-term disability, life and AD&D insurance coverage, adoption/surrogacy and wellness benefits, and employee/family assistance plans. We also offer eligible employees various retirement savings plans (including pension and a global share ownership plan with employer matching contributions) and financial education and counseling resources. Our generous paid time off program in Canada includes holidays, vacation, personal, and sick days, and we offer the full range of statutory leaves of absence. If you are applying for this role in the U.S., please contact [e-mail] for more information about U.S.-specific paid time off provisions.

About Us

We're Manulife. And we’re on a mission to make decisions easier and lives better.

Better is what drives us.It’s what inspires us to find new ways to support customers and colleagues in living longer and healthier lives.It’s the reason we’re dedicated to investing in digital innovation and accelerating a sustainable and economically inclusive future.

Joining us means you’ll be empowered to learn and grow your career. We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words. And as part of our global team, you’ll help shape the future you want to see – and discover that better can take you anywhere you want to go.

We’re proud of our accomplishments and recognitions. Recent awards include:

2024 Gallup Exceptional Workplace Award Winner

Manulife Named one of Forbes World’s Best Employers 2023

Best Companies to Work for in Asia 2023

We’ve been recognized as one of Canada’s Top 100 Employers (2024)

Manulife included in Bloomberg’s 2023 Gender-Equality Index

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Our ambition is to be the most digital, customer-centric global company in our industry. Learn more at https://www.manulife.com/ .