Corporate Law Clerk

Company 58 - Manulife Bank of Canada; Toronto; Hybrid; CAD 57,000 - 97,000; Full time

Job summary

A leading financial services provider in Ontario is seeking a motivated Corporate Law Clerk to support legal and corporate governance functions. The role involves managing corporate filings, drafting governance documents, and maintaining compliance. Ideal candidates should have a diploma in Law Clerk studies and at least 2 years of experience in a corporate or legal environment. This role offers hybrid work options and an inclusive work environment with competitive salary and benefits.

Benefits

Health insurance

Dental insurance

Mental health support

Retirement plans

Paid time off

Qualifications

• Minimum of 2 years of experience in a corporate or legal environment.
• Able to exercise discretion in handling sensitive and confidential information.
• Able to work collaboratively in a team and manage multiple priorities.

Responsibilities

• Manage provincial and federal corporate returns and filings.
• Coordinate and schedule board meetings.
• Draft and review corporate governance documentation.
• Attend meetings, take minutes, and manage post-meeting tasks.
• Maintain Minute Books and corporate secretarial documents.

Skills

Detail-oriented

Excellent organizational skills

Communication skills

Time management skills

Interpersonal skills

Problem-solving skills

Advanced proficiency in Word, Excel, PowerPoint

Education

Diploma or certificate in Law Clerk or Paralegal Studies

Tools

Legal entity management software

Job description

The Canada Segment Legal team, including Manulife Bank of Canada and the Subsidiary Governance Centre of Excellence, seeks a motivated and highly organized Corporate Law Clerk to support its legal and corporate governance functions. The successful candidate will provide comprehensive legal and clerical support to lawyers serving multiple subsidiaries within Canada Segment. This role requires professionalism, confidentiality, and the ability to prioritize tasks based on timeliness and importance. The successful candidate will work as part of a team of lawyers and clerks to assist the legal and corporate secretarial departments in meeting and exceeding service level commitments to the business.

Position Responsibilities :

1. Manage provincial and federal corporate returns, renewals and filings, ensuring all documentation is accurate and submitted on time, including payment of associated fees.
2. Coordinate and schedule board meetings.
3. Draft and review board and committee meeting materials as well as corporate governance documentation, including bylaws, policies, resolutions, and mandates.
4. Attend board and committee meetings, take minutes and manage post-meeting take-aways.
5. Support onboarding requirements of new directors and officers.
6. Maintain Minute Books, both physical and electronic.
7. Process invoices, director expenses and other fees.
8. Maintain updated corporate secretarial documents, checklists and manuals, implementing procedural changes as needed under the guidance and approval of the corporate secretarial team.
9. Conduct basic legal and general research.
10. Oversee compliance with Manulife’s policies and procedures, corporate governance best practices and applicable laws, including, but not limited to, the relevant regulatory bodies.
11. Assist with wind-ups and dissolutions.

Required Qualifications :

1. Diploma or certificate in a Law Clerk, Paralegal Studies, or an equivalent program.
2. Minimum of 2 years of experience in a corporate or legal environment.
3. Detail-oriented, with excellent organizational, communication, and time management skills.
4. Strong interpersonal and problem-solving skills.
5. Able to exercise discretion in handling sensitive and confidential information.
6. Able to work collaboratively in a team and to manage multiple priorities in a fast-paced environment.
7. Advanced proficiency in software applications such as Word, Excel and PowerPoint.
8. Knowledge of legal entity management software is an advantage, but not a requirement.
9. Experience in the banking or insurance industries is an advantage, but not a requirement.

Position Details :

• Type: Hybrid
• Location: Manulife’s Waterloo or Toronto offices

We’ll empower you to learn and grow the career you want. We’ll recognize and support you in a flexible environment where well-being and inclusion are more than just words. As part of our global team, we’ll support you in shaping the future you want to see.

About Manulife and John Hancock

Manulife Financial Corporation is a leading international financial services provider, helping people make their decisions easier and lives better. To learn more about us, visit our website.

Equal Opportunity Employer

We embrace diversity and strive to attract, develop, and retain a workforce as diverse as our customers. We are committed to fair recruitment, retention, advancement, and compensation practices without discrimination on any protected grounds.

Additional Information

Salary range is expected to be between 57,675.00 CAD and 96,125.00 CAD. For roles outside the primary location, please contact us for the salary range applicable to your area. Employees may participate in incentive programs based on performance. We offer a wide array of benefits, including health, dental, mental health, retirement plans, paid time off, and more.