Corporate LAA

BC Legal Management Association; Vancouver; On-site; CAD 65,000 - 75,000; Full time

Benefits offered by this job

Comprehensive benefits package

RRSP matching

Health care spending account

Vacation allotment

Personal days

Fitness and wellness allowances

On-site fitness centers

Job summary

Lindsay Kenney LLP in Vancouver is seeking a Corporate Legal Administrative Assistant. You will handle conflict searches, maintain files, format documents, and manage billing and trust transactions with precision.

The role requires 3-5 years LAA experience, a Legal Administrative Assistant Certificate, and strong MS Office skills. Mandarin fluency is a plus, with potential remote work arrangements and a supportive, team-focused culture.

Qualifications

• Minimum 3-5 years of experience as an LAA with a focus on business law
• Legal Administrative Assistant Certificate from an accredited post-secondary institution
• Experience using iManage, Acumin, and BC Online; SEDAR is a plus
• Strong proficiency with Microsoft Word, Excel, Outlook, and Adobe
• Ability to manage high volume of work and shifting priorities while meeting deadlines
• Excellent interpersonal and communication skills
• Professional judgment, discretion, and ability to maintain confidentiality
• Flexibility and adaptability to changing demands and deadlines
• Fluency in Mandarin would be a major asset

Responsibilities

• Perform conflict searches, open files, complete client identification/verification and prepare retainer letters
• Maintain and organize files and documents
• Format documents
• Prepare trust deposits, trust cheque requests, transfers, deposits and redemptions, billing and generate monthly WIP/AR reports
• Send and receive letters with or without enclosures and courier
• Calendar management for lawyers including scheduling meetings, booking boardrooms and setting up virtual meetings
• Other administrative duties as required

Skills

Conflict searches

File organization

Document formatting

Billing & WIP reporting

Calendar management

Interpersonal communication

Discretion & confidentiality

Mandarin (asset)

Education

Legal Administrative Assistant Certificate

Tools

iManage

Acumin

BC Online

SEDAR

Microsoft Word

Excel

Outlook

Adobe

Job description

Who we are:

Lindsay Kenney LLP is one of Western Canada's largest full-service law firms with locations conveniently located in downtown Vancouver, West Vancouver and Langley. After 45 years in the business, our success continues to be fueled by the talent, ambition and expertise of our amazing team.

Why it is great to work at LK Law:

Lindsay Kenney LLP offers our team members a dynamic, collaborative and family-focused environment. In addition to a competitive base salary, we provide:

• A comprehensive benefits package - LK Law pays for 100% of the benefit premiums
• Annual Health Care Spending Account
• RRSP Matching
• Amazing opportunities for personal growth and development
• A generous vacation allotment
• Personal days
• Fitness and wellness allowances
• On-site fitness centers
• A supportive, engaging, tight-knit culture
• Potential remote working arrangements

What you can expect:

We currently have an opening in our Vancouver office for a Corporate Legal Administrative Assistant. This role requires an individual who is organized, effective at multi-tasking and detail oriented, with strong communication and people skills. Depending on experience and knowledge, the core responsibilities of the role will be, but not limited to:

• Performing conflict searches, opening files, completing client identification/verification and preparing retainer letters.
• Maintaining and organizing files and documents;
• Formatting documents.
• Preparing trust deposits, trust cheque requests, trust transfers, investment deposits and redemptions, billing and generating monthly WIP and AR Reports.
• Sending and receiving letters with or without enclosures, as well as with or without courier.
• Calendar organization for lawyers including scheduling telephone, video conference and in-person client meetings, booking boardrooms and setting up virtual meetings using Zoom and Teams; and
• Other administrative duties as required.

What we are looking for:

• Minimum 3-5 years of experience as an LAA, with a strong focus on business law, however real estate law, estate planning and administration, or securities experience would also be considered
• A Legal Administrative Assistant Certificate from an accredited post-secondary institution
• Previous experience using iManage, Acumin, and BC Online. Experience with SEDAR would be deemed an asset.
• Strong technical proficiency, including Microsoft Word, Excel, Outlook, and Adobe
• Ability to manage a high volume of work and shifting priorities while meeting deadlines
• Excellent interpersonal and communication skills
• Professional judgment, discretion, and the ability to maintain confidentiality
• Flexibility and adaptability in response to changing demands and deadlines
• While not required, fluency in Mandarin would be deemed a major asset

Compensation

The typical salary range for this position is $65,000 - $75,000. The base pay offered may vary depending on job-related skills/knowledge, experience, and internal and market equity.