Corporate Fleet Coordinator

Stantec; Edmonton; On-site; CAD 75,000 - 110,000; Full time

Job summary

Stantec is seeking a Corporate Fleet Coordinator to support the operational, analytical, financial, and compliance needs of a large North American corporate fleet.

The successful candidate will bring hands-on fleet experience and collaborate with fleet management teams, drivers, leasing providers, and internal partners to optimize lifecycle management and cost efficiency.

Qualifications

• Strong analytical and problem-solving skills, able to interpret incomplete information and decide next steps.
• Excellent written and verbal communication abilities.
• Ability to prioritize urgent issues while maintaining accuracy and follow-up.
• Advanced Excel skills for organizing and analyzing operational data.

Responsibilities

• Coordinate vehicle and equipment activities throughout the asset lifecycle: acquisition, ordering, registration, delivery, assignment, operation, transfer, replacement, disposal.
• Review requests to confirm requirements; assist with vehicle specs, orders, upfitting, and delivery coordination.
• Inspect fleet equipment and recommend repair, continued operation, or replacement based on lifecycle costs and utilization.
• Analyze cost per kilometre/mile, maintenance history, depreciation, downtime, and operating needs.
• Prepare reports addressing budgetary, procurement, operational, and lifecycle-management issues.

Skills

Analytical thinking

Communication

Prioritization

Documentation

Education

Post-secondary education in business, supply chain, transportation, finance, operations

Tools

Microsoft Excel

Fleet management system

Job description

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Your Opportunity

We are seeking an experienced Corporate Fleet Coordinator to support the operational, analytical, financial, and compliance requirements of a large and geographically diverse corporate fleet.

The successful candidate will bring several years of direct, hands‑on experience working with fleet vehicles and equipment and will be able to contribute practical fleet knowledge from the outset.

As Fleet Coordinator, you will work collaboratively with the Stantec fleet team, internal business partners, drivers, fleet management companies, leasing providers, maintenance vendors, regulatory agencies, and other service providers. This role requires someone who understands the complete vehicle lifecycle and can independently assess fleet information, identify concerns, and recommend practical solutions.

This position offers an exciting opportunity to build a long‑term career in fleet management while contributing to a growing North American fleet program.

Your Key Responsibilities

Fleet Lifecycle, Replacement Planning, and Asset Management

• Coordinate vehicle and equipment activities throughout the asset lifecycle, including acquisition, ordering, registration, delivery, assignment, operation, transfer, replacement, and disposal.
• Review vehicle and equipment requests to confirm operational requirements and recommend appropriate solutions, as well as assist with vehicle specifications, factory orders, upfitting requirements, purchase documentation, and delivery coordination.
• Inspect and evaluate fleet equipment and recommend repair, continued operation, or replacement based on operational requirements, condition, lifecycle cost, utilization, and risk.
• Analyze cost per kilometre or cost per mile, lifecycle cost, maintenance history, depreciation, market value, downtime, utilization, age, mileage, and operating requirements.
• Review maintenance costs, including maintenance year-to-date and life-to-date expenditures, to identify vehicles with escalating costs or poor operating performance.
• Prepare reports and recommendations addressing budgetary, procurement, operational, procedural, and lifecycle-management issues.

Maintenance Management

• Review and assess maintenance and repair recommendations for reasonableness, necessity, cost, vehicle condition, and remaining service life.
• Work directly with fleet management companies, repair facilities, drivers, and internal stakeholders to resolve maintenance issues.
• Evaluate repair-versus-replace decisions using vehicle history, expected future costs, operational need, safety, and replacement timing.
• Support the development and consistent application of preventive maintenance practices, approval parameters, service standards, and quality controls.
• Monitor maintenance exceptions, repeat repairs, excessive downtime, warranty opportunities, and unusual spending.

Your Capabilities and Credentials

• Strong analytical and problem-solving skills, with the ability to interpret incomplete or conflicting information and determine appropriate next steps.
• Strong written and verbal communication skills.
• Demonstrated ability to prioritize urgent issues while maintaining accuracy, documentation, and follow‑through.
• Intermediate or advanced Microsoft Excel skills, including experience organizing, reviewing, and analyzing operational data.

Preferred Qualifications

• Experience supporting a geographically dispersed light-duty fleet operating across multiple regulatory jurisdictions.
• Experience working directly with a fleet management company, leasing provider, or national fleet supplier.
• Experience with vehicle ordering, upfitting, registration, licensing, maintenance authorization, fuel programs, rentals, accident management, remarketing, or fleet disposal.

Education and Experience

• Five to seven years of direct, hands‑on fleet management experience in a fleet coordinator, fleet analyst, fleet administrator, fleet specialist, fleet management company, leasing, maintenance‑management, or comparable operational fleet role.
• Post‑secondary education in business, supply chain, transportation, finance, operations, or a related discipline is considered an asset. Equivalent direct fleet experience will also be considered.
• Demonstrated experience independently managing or supporting multiple stages of the vehicle lifecycle.
• Practical experience performing fleet analysis and making recommendations using vehicle cost, maintenance, mileage, utilization, age, condition, market, and lifecycle information.
• Experience working with a fleet management information system or fleet management company platform and reviewing vehicle maintenance and repair information and identifying cost, lifecycle, or operational concerns.

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future‑proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part‑time roles will be pro‑rated based on the agreed number of working hours per week.

Benefits Summary: Regular full‑time and part‑time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax‑free savings account, life and accidental death & dismemberment (AD&D) insurance, short‑term/long‑term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax‑free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location: Canada | AB | Calgary

Other Locations: Canada | AB | Edmonton

Organization: BC-1204 Procurement & Real Estate-CA

Employee Status: Regular

Business Justification: New Position

Travel: No

Schedule: Full time