Corporate Fleet Coordinator

Stantec Consulting International Ltd.; Calgary; On-site; CAD 55,000 - 85,000; Full time

Benefits offered by this job

Health benefits

Wellness program

RRSP matching

Employee stock purchase plan

Job summary

Stantec is seeking a Corporate Fleet Coordinator to join our Fleet Management team in Calgary. The role supports day-to-day administration of Stantec's fleet program across North America, working with employees, managers, vendors, dealerships, and service providers to ensure fleet vehicles are acquired, maintained, regulated, and replaced as required.

You will provide exceptional customer service while helping to support a fleet operating throughout the United States and Canada, contributing to

Qualifications

• Post-secondary education in business administration, logistics, transportation, supply chain management, or a related discipline.
• Four or more years of experience in customer service, fleet administration, operational support, transportation, logistics, leasing, or a related field.

Responsibilities

• Serve as a primary point of contact for employees and managers regarding fleet-related inquiries.
• Assist with the administration of vehicle acquisitions, deliveries, transfers, replacements, and disposals.
• Maintain accurate vehicle, driver, and asset information within fleet management systems.
• Coordinate vehicle registrations, renewals, title documentation, insurance certificates, and related records.
• Manage and respond to inquiries received through the Fleet Management shared inbox.
• Work with dealerships, leasing providers, maintenance vendors, upfitters, and internal stakeholders to support fleet operations.
• Assist with fleet reporting, recordkeeping, and data validation activities.
• Support invoice administration and fleet-related financial processes.
• Support vehicle replacement planning and lifecycle management activities.
• Assist internal stakeholders with understanding fleet programs, procedures, and requirements.
• Participate in special projects and continuous improvement initiatives.
• Provide exceptional customer service while building positive relationships across North America.

Skills

Customer service

Organization

Multitasking

Communication

Problem-solving

Initiative

Teamwork

MS Office

Fleet systems

Education

Post-secondary education in business administration, logistics, transportation, supply chain management, or related discipline

Tools

Databases

Reporting tools

Fleet systems

Operational software

Job description

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Your Opportunity

Stantec is seeking a motivated and customer-focused Corporate Fleet Coordinator to join our Fleet Management team.

Reporting to the Corporate Fleet Manager and working closely with the Corporate Fleet Coordinator, this role will support the day-to-day administration of Stantec's fleet program across North America.

The Corporate Fleet Coordinator will work with employees, managers, vendors, dealerships, and service providers to ensure fleet vehicles are acquired, maintained, regulated, and replaced in accordance with company requirements and operational needs. The successful candidate will provide exceptional customer service while helping to support a fleet operating throughout the United States and Canada.

This position offers an exciting opportunity to build a long-term career in fleet management while contributing to a growing North American fleet program.

Your Key Responsibilities

• Serve as a primary point of contact for employees and managers regarding fleet-related inquiries.
• Assist with the administration of vehicle acquisitions, deliveries, transfers, replacements, and disposals.
• Maintain accurate vehicle, driver, and asset information within fleet management systems.
• Coordinate vehicle registrations, renewals, title documentation, insurance certificates, and related records.
• Manage and respond to inquiries received through the Fleet Management shared inbox.
• Work with dealerships, leasing providers, maintenance vendors, upfitters, and internal stakeholders to support fleet operations.
• Assist with fleet reporting, recordkeeping, and data validation activities.
• Support invoice administration and fleet-related financial processes.
• Support vehicle replacement planning and lifecycle management activities.
• Assist internal stakeholders with understanding fleet programs, procedures, and requirements.
• Participate in special projects and continuous improvement initiatives.
• Provide exceptional customer service while building positive relationships across North America.

Your Capabilities and Credentials

• Strong customer service orientation with the ability to build positive working relationships.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Strong problem-solving and analytical abilities.
• Demonstrated initiative and willingness to learn.
• Ability to work independently and collaboratively.
• Proficiency with Microsoft Outlook, Excel, Word, and Teams.
• Experience working with databases, reporting tools, fleet systems, or operational software is considered an asset.
• Interest in fleet operations, transportation, vehicles, logistics, or operational support.

Preferred Qualifications

• Experience in fleet management, fleet leasing, transportation, customer service, operations support, logistics, equipment administration, or a related field.
• Experience coordinating vendors and service providers.
• Experience maintaining records, documentation, and databases.
• Experience supporting geographically dispersed operations.

Education and Experience

• Post-secondary education in business administration, logistics, transportation, supply chain management, or a related discipline, or an equivalent combination of education and experience.
• Four or more years of experience in customer service, fleet administration, operational support, transportation, logistics, leasing, or a related field.

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location: Canada | AB | Calgary
Other Locations: Canada | AB | Edmonton
Organization: BC-1204 Procurement & Real Estate-CA
Employee Status: Regular
Business Justification: New Position
Travel: No
Schedule: Full time