Corporate Database Law Clerk, Corporate Secretariat

OMERS; Toronto; On-site; CAD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking a motivated Corporate Database Law Clerk to join their dynamic Corporate Secretariat team in Toronto. This role involves maintaining and optimizing the corporate database, ensuring data accuracy, and collaborating with cross-functional teams. The ideal candidate will have a law clerk program completion, over three years of relevant experience, and expertise in corporate databases. Join a purpose-driven organization that values diversity and fosters professional growth, as you contribute to a people-first culture that reflects the communities served.

Qualifications

• Completion of law clerk program recognized by the Institute of Law Clerks of Ontario.
• 3+ years of experience in a law firm or in-house legal department.

Responsibilities

• Maintain and optimize the corporate database for accuracy and completeness.
• Collaborate with teams and external firms for efficient data flow.

Skills

Corporate Database Management

Legal Research

Communication Skills

Organizational Skills

Problem-Solving Skills

Education

Law Clerk Program

Tools

Athennian

MinuteBox

Microsoft Word

Microsoft Outlook

Job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and experience. A place where you can personalize your employee journey to be — and deliver — your best.

We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 600,000+ members, placing their best interests at the heart of everything we do.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere — come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

We are looking for a highly motivated Corporate Database Law Clerk, Corporate Secretariat to join our team in Toronto. As a key member of the Corporate Secretariat you will be joining a dynamic and talented team who deliver exceptional services.

You will be responsible for a combination of the following:

• Maintaining and optimizing our corporate database

• Ensure the accuracy and completeness of entity data within the corporate database in a timely manner

• Manage user access, permissions, and roles within the corporate database

• Monitor process performance and identify areas for improvement

• Maintain and update entity records, including directors, officers, and shareholders

• Collaborate with cross-functional teams and external law firms to ensure efficient data flow and effective communication

• Conduct data audits and reconciliation to identify and correct errors

• Assisting senior law clerks or lawyers with assigned matters, which includes ongoing corporate filings, searches and filings in connection with transactions

• Preparing routine minute book documentation

• Preparing and filing articles and corporate documentation relating to simple and complex incorporations, particularly under the OBCA and CBCA

• Preparing and filing annual returns, business name, partnership, and limited partnership registrations

• Proactively identifying issues and recommending solutions

To succeed in this role, you have:

• Completion of law clerk program recognized by the Institute of Law Clerks of Ontario

• 3+ years of related experience gained in a law firm or in-house legal department

• Expertise with corporate database(s) (Athennian, MinuteBox, etc.)

• A Member in good standing with the Institute of Law Clerks of Ontario

• In depth knowledge and understanding of relevant corporate statutes

• Superior organizational and time management skills

• Excellent computer skills, including but not limited to Word, Outlook

• Strong written and oral communication skills

• Competent research and problem-solving skills

• Detail oriented, hardworking, and self-motivated

• Ability to work independently with minimal supervision from senior law clerks and/or lawyers

• Familiarity with extra-provincial and foreign entity record keeping is an asset

As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work — and the members we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.