Corporate Coordinator

Collage; Calgary; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Flexible Health Coverage

Banking Discounts

Employee Reward & Recognition Program

Global Travel Savings

Team Events

Everyday Savings

Job summary

Accomsure is seeking a highly organized Corporate Coordinator to support the day-to-day administrative operations of the Corporate Department in Calgary. This process-driven role emphasizes accuracy, consistency, and reliable turnaround on recurring tasks, not strategy or external networking.

You will manage onboarding basics, travel coordination, event support, and internal communications, using MS Office and internal systems.

Qualifications

• Proficiency with Microsoft Office and comfort learning systems.
• Prior administrative or data entry experience preferred.
• Excellent written English. French language skills are a bonus but not essential.

Responsibilities

• Book headshots and print ID badges for new starters.
• Request background checks for new starters.
• Update email distribution lists on new arrivals /departures.
• Update the org chart following organizational changes.
• Post jobs on internal and external recruitment sites as notified.
• Process travel and sponsorship requests: compare and book flights, hotels, car hire, and ferries and log bookings via MS Form.

Skills

Microsoft Office

Administrative experience

Written English

Job description

Accomsure is the first Canadian full service Additional Living Expenses (ALE) Specialist. Accomsure manages the short term and long-term ALE requirements for policyholders allowing the policyholder the ability to focus on their basic needs while freeing up adjusters and Insurance Companies to focus on the claim.

We provide assurance and peace of mind for policyholders and adjusters during catastrophic events (i.e. Fire, Water, Flood damage), getting them back to normality as soon as possible.

Job Description: Corporate Coordinator

We are seeking a highly organized, detail-oriented Corporate Coordinator to support the day-to-day administrative operations of our Corporate Department. This is a process-driven role built around accuracy, consistency, and reliable turnaround on recurring tasks, ideal for someone who takes genuine satisfaction in doing repeatable work correctly every time, rather than someone looking to shape strategy or build a heavy external network.

Key Responsibilities

• Book headshots and print ID badges for new starters
• Request background checks for new starters
• Update email distribution lists on new arrivals /departures
• Update the org chart following organizational changes
• Post jobs on internal and external recruitment sites as notified

Recognition & Reporting

• Process SureBucks nominations into Collage HR and send recognition messages via Teams
• Complete monthly vacation accrual reporting on the 1st of each month
• Complete hourly timesheet reporting on the 11th and 26th of each monthInitial processing of partner report requests
• Complete your own expense reports within Finance's set timeline

Travel Coordination

• Process travel and sponsorship requests: compare and book flights, hotels, car hire, and ferries and log bookings via MS Form; escalating to the Director when a request exceeds standard targets
• Identify conference speaking opportunities at least twice yearly, reviewed with the Director

Office & Event Support

• Monitor and clear the corporate inbox daily, flagging or resolving items
• Order annual swag within set out budgets, reviewing choices with the Director beforehand
• Assist with office and Town Hall event logistics as needed
• May be required to assist or escape IT and Marketing matters when their line manager is on vacation

What We're Looking For

• Strong attention to detail and comfort with high-volume, repetitive data entry, this role involves entering and cross-checking information across multiple systems daily
• A process-follower by nature: able to work within defined SLAs and fixed monthly deadlines without needing to redesign the approach
• Trustworthy with sensitive employee data (background checks, timesheets, vacation records)
• Professional and courteous in limited, transactional interactions (email, Teams, occasional booking calls), this is not a relationship-building or client-facing role, so a naturally understated, task-focused style suits it well; equally, the role requires enough comfort with routine written and verbal communication that basic email/Teams exchanges and short calls (e.g., confirming a booking) feel comfortable rather than difficult

Qualifications

• Proficiency with Microsoft Office and comfort learning systems.
• Prior administrative or data entry experience preferred
• Excellent written English. French language skills are a bonus but not essential

Why work at Accomsure?

At Accomsure, our work is human-first. We’re often the person on the other end of the phone when someone needs help and that mindset carries into how we treat our team.

We’ve built a culture that’s supportive, down-to-earth, and genuinely fun. The work can be fast-paced, but the environment is one where people look out for each other, celebrate wins, and don’t take themselves too seriously. Here’s a snapshot of what you can expect:

• Flexible Health Coverage – Health, dental, vision and wellness benefits to support you and your family at a level you decide
• Financial Perks & Banking Discounts – Exclusive BMO “Bank at Work” program with fee waivers, credit perks, and mortgage discounts
• Employee Reward & Recognition Program – Earn SureBucks for outstanding work and redeem those for real rewards
• Global Travel Savings – Access exclusive hotel and flight discounts through our IATA and WestJet benefit programs (available from day 1)
• Team Events That Actually Matter – Enjoy BBQs, social events, and seasonal celebrations (yes, partners are welcome!)
• Everyday Savings – Special pricing on dry cleaning through our nearby partner, Tower Cleaners

Note: This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions associated with the position. The company reserves the right to revise the functions and duties of the position or to require that additional or different tasks be performed.